Report to Members
By Club Secretary Sharon Stark
Guidelines for Organisational (Corporate) Membership have been approved by Board.
The aim of Organisational Membership is to increase the membership of the Club by offering membership to businesses, professional organisations and community organisations in our area.
If you need any more information or ideas, have a chat to Steve.
Dan Tehan has sent the Club a letter regarding an expression of interest for the Armistice Centenary Grants Program. Grants are up to $3,000 for a project which will commemorate the Armistice Centenary. The letter has been passed on to Terry O’Neill and if you have any suggestions for a project, please have a talk to Terry. Grant applications need to be in by the 4th December.
Leave of Absences have been approved for:
Approval for Rachel from 6 October to 26 October – off on another holiday
Approval for Karen Marsh from 19 September to 20 March – work commitments with ongoing night shift work.
Finance: Treasurer, Michael Boyd, reported that the finances are close to expectations. The Fundraising budget of $45,300 was approved by Board. This is slightly reduced from last year because this year we won’t be working on the Quilt Show or the Youth Exchange weekend. However, with other ad hoc fundraising activities it is expected this amount will increase. Next year in January we could see an involvement with the CFA State Junior Demonstration.
Attendance: Despite repeated reminders we are still having trouble with members not advising David Brown if they are an apology or bringing guests. Last week we asked the caterers to provide 47 meals and 41 people showed up.
Please, as a matter of courtesy, and to avoid the Club charging us for these meals, let David know if you are either bring a guest, or will be an apology.
Any suggestions on how to fix this problem would be appreciated.
$250.00 has been donated to the “Let’s Talk” program.
Anne Adams has advised that Rotary has introduced a new high-tech device called the “Centurion Coin Collector”. This is a tube which has just the right diameter to fit a $2 coin. If one $2 coin per week is put into the tube, then you will have $100 which can be donated to Foundation. Anne will be placing an order for 50 of these tubes, one for each member. A total order of 1000 is needed before it is sent off, so it could take a few weeks for us to get our tubes.
Tony Austin’s Papua New Guinea Project of providing water to other villages in PNG has been approved by Board and he is currently waiting for RAWCS approval for registration of the project. (Rotary Australia World Community Service)
Steve Giddens and Michael Boyd attended PETS on the weekend. Steve will be attending the NZ Membership Conference in the near future.
Steve advised that he has an appointment with McLaren and Hunt regarding a number of Organisational Memberships.
He will also be following up on Peter and Jan who recently attended one of our meetings so see if they would be interested in joining Rotoary.
Steve will also be looking into the feasibility of Family Memberships.
Louise Keogh advised that host families have been finalised for the Exchange Students.
Richard Hawker has set up media contacts with 3YB and the Standard. This will provide the opportunity to give the community regular updates on the Club’s projects, events and fund raisers. Material will need to come in constantly for this regular coverage, so please see Richard if you have any ideas, or you want something published, or even a spot on the radio – pre-recorded of course.
Recording of volunteer time: At the request of District, our Club will now be recording volunteer time onto Clubrunner. This will be done monthly through the Directors at Board meetings, so if you want anything recorded, please let your Director know.
Risk Management: There are still 4 Working With Children checks outstanding and 2 Code of Conduct declarations. These are actively being followed up by our Youth Protection Officer, Gerry Delaney.
Gerry recently attended a Child Safety Standards workshop which reinforced the necessity to have a policy in place which the Club has done through our Child Safe Standards document which I know you have all read from cover to cover!! We still need to do some work on a strategic plan on the culture of the Club, as well as the development of a formal risk management plan.
The AGM has been set for 15 November, so if you wish to nominate any Board members, please do so as soon as possible. Trevor, Michael and I have the nomination forms.
This year’s Partner’s Project is ‘End Trachoma 2020’. Australia is the only developed world country that is still infected with Trachoma. Trachoma is the world’s leading cause of infectious blindness and the infection is transmitted by contact through person or insects. The Board agreed to donate $2,000 to this project.
The Show Roster has gone out. If you have any problems, please contact Malcom Price asap.
Our Club has the opportunity to acquire a Covered Trailer at no cost to the Club. Signage on the trailer needs to be changed and storage found. This trailer could be converted into a BBQ trailer. Board agreed to get the trailer and Trevor Williams will provide storage for the time being.
There will be a joint meeting with Rotary Daybreak at the Rifle Club in Lake Gillear on 16 January next year. More details to follow from Mal Price.
There will be a bare foot bowls meeting at the Bowls Club on 27 February next year. Same cost as usual with drinks at bar prices. See Judy and Anne for details.
There has been discussion about the concept of recognising deceased members in some way. Further information to be advised on this. If anyone has a suggestion on how this could be done, please have a chat with Richard Hawker.
That’s all I have to report on the Board meeting. If members want to see the minutes, they are available on Clubrunner.
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