SPEAKER - MICHAEL BOYD, CHAIR ADMINISTRATION

Rotarian Michael Boyd advised that the efficient functioning of the Club doesn't rely on the President, Secretary and Treasurer and that everyone plays a role in making the Club run. All members have some responsibility and that responsibility can be found listed on the dinner placemats and the roster in the weekly Bulletin.  We all enjoy a well run meeting, a good guest speaker or program, an efficient check-in procedure, a well laid out meeting room, some fun and laughs during the meeting. This is also where we should be showcasing our Club to prospective members.

Michael focussed on a couple of aspects that all members will be responsible for at some time and these were Properties and Programs.

Tony Austin provided members with a rundown on properties and in particular how to set up the room for meetings and how important it was that everything was in place for guest speakers, including the data show and laptop. Of note was how to obtain the key to the lecturn. The key is now located to the left of the store-room door and is in a key lock. To access the key the code is 6590. The correct microphone and lecturn set up was explained by Duncan Stalker who stressed the importance of not changing the current set-up on the control system within the lecturn and to locate the lecturn away from other speaker systems which could adversely affect the quality of sound.

Rotarians were reminded that if they were on the roster for any activity and were unable to make it, it is their responsibility to find a replacement. This has not been happening recently and some Rotarians are filling in for these duties time and time again.

Brian Trenery described the duties of the Program Director and explained how the roster is compiled and the process for making contact with prospective speakers and those who have committed to a date.  Rotarians were advised that from January to June, Brian was looking for suggestions to fill the roster.

Michael Boyd then ran a quick 5 minute quiz which revealed a few weak spots and the need of some homework! All the questions came from information on our web site and Rotarians were encouraged to visit the web site and familiarise themselves with its content. See http://portal.clubrunner.ca/1969 to get onto the web site.