Welcome

Subpages
Welcome
Related Pages
 
MEETING RESPONSIBILITIES
 
  • Cashier
    • Arrive at weekly meeting by approximately 7:00am.
    • Ready/prepare the Reception Table with cash box/float, Weekly Reconciliation Sheet
    • Greet members and sell 50/50 tickets; have name tags available
    • Collect meeting/meal charge from each attendee (cash or punch card), sell punch cards, etc.
    • Reconcile all sales including the Meeting Fines and 50/50 Draw revenue, finalize weekly control sheet 
    • Prepare funds for weekly bank deposit and deliver them to the Treasurer or their delegate.
    • Assist with clean up when the meeting has concluded
       
  • Sergeant-At-Arms
    • Arrive at the meeting by 7:00am
    • Place four flags in holder (Left, Alberta; Right, USA; Center, Canada; Leaning Forward, Rotary) and Club Banner and Podium Theme Flag.
    • Assist/ensure any necessary room set up or technology needs (AV) of the Program/Presenter are addressed.
    • Lead (or delegate) singing of the National Anthem and deliver or ask someone to deliver the Land Acknowledgement
    • Determine and advise the President/Meeting Chair of the table meal order when requested.
    • Administer Fines – Birthdays, Anniversaries, Fines and Happy/Sad Bucks
    • Conduct 50/50 Draw.
    • Assist with clean up when the meeting has concluded.
 
  • President/Chair
    • Arrive at the meeting by 7:00am 
    • Assist with setting up the room: putting the flags and banners up, making sure the seating arrangement is correct and that the food will be ready
    • Ensure that the technology is setup for any presentations
    • Ensure that the gift for the speaker is ready to present
    • Follow the agenda for the type of meeting (business or guest speaker)
    • Ensure that all members are able to participate in the meeting, if they wish
    • Help to make guests and speakers comfortable and welcome
    • Follow-up on any decisions made at the meeting
    • Assist with the cleanup at the conclusion of the meeting