Selection of Initial Legacy Projects Committee Co-Chairs
Randy Topolnitsky
Our club is re-igniting the Legacy Projects committee starting with the nomination of Co-Chairs. The nominating committee for Legacy Projects Committee Co-Chairs shall be composed of the Past President, President, President-elect (the Executive) and up to five additional members who may be appointed by the Executive, ideally with knowledge of the Granting Strategy Strategic Directions as well as the overall strategic direction of the Club. The nominating committee for Legacy Projects Committee Co-Chairs shall be presided over by the Immediate Past President, failing whom the President shall designate the presiding member of the nominating committee.
Meeting of nominating committee
(a) The nominating committee for Legacy Projects Committee Co-Chairs will meet for the purpose of choosing nominees to serve as Legacy Projects Committee Co-chairs. Nominating committee members will review applicants and nominees and also actively seek out potential candidates.
(b) The nominating committee for Legacy Projects Committee Co-Chairs will strive to advise the Board of their recommended nominees for Legacy Projects Committee Co-Chairs at the September Board meeting. Timing is subject to the level of interest received from Club members.
Nomination of Co-Chair Process
- Request for nominations will be made in the COG and at the first in-person Club meeting immediately following the August Board meeting.
- Those eligible for the Legacy Projects Committee Co-Chair shall be members of the Club in good standing. Ideally a Co-Chair will have experience through the Long-Range Planning (LRP) Committee, one of the Clubs granting committees, RCCD Board or CRCF Board experience or other relevant background and experience either within Rotary or the service or private sector. Members of the Club who would like to be considered for the nomination may advise any member of the nominating committee for Legacy Project Committee Co-Chairs of their interest. No one is restricted from applying.
- If there is only one nomination for each Co-Chair position, at the September Board meeting of the Club, the presiding officer shall declare that nominees be elected to the positions of Legacy Project Committee Co-Chairs for the next ensuing two-year term.
- If there is more than one nomination for each Co-Chair position, the nominees shall be announced to the nominating committee, a preferential ballot shall be prepared including the names of those nominated, and it shall be voted on by the nominating committee members prior to the September Board meeting.
- The nominees receiving the highest number of first choice votes cast by the nominating committee shall be declared elected by the presiding officer at the last regular nominating committee meeting prior to the September Board meeting. If there is a tie for one of the positions, the decision will be determined by majority vote of the immediate Past-President, President and President-Elect.
- In the event either position of the Legacy Projects Committee Co-Chairs becomes vacant during the year, that vacancy shall be filled by the Past-President or President-Elect and the Board, by motion, may either waive or direct the election of a new Legacy Projects Committee Co-Chair in a similar manner as the position was originally filled.
Legacy Projects Committee Structure
The Legacy Projects Committee will consist of 2 Co-Chairs and appropriate subcommittees to carry out the general responsibilities of the Legacy Projects Committee as outlined below:
- Recommendation to the Board of funding for Multi-year local projects which constitute approximately 50% of the available Legacy funds including integration into the approved Granting Strategy Strategic Directions as approved by the Board on July 18, 2024.
- Recommendation to the Board of funding for single-year projects which constitute approximately 50% of the of the available Legacy funds including integration into the approved Granting Strategy Strategic Directions as approved by the Board on July 18, 2024.
- Recommendation to the Board of action plans for past Legacy investments and Legacy type programs including integration into the approved Granting Strategy Strategic Directions as approved by the Board on July 18, 2024.
Further details on committee membership, structure and operations will be outlined in the ensuing Legacy Projects Committee Guidelines and Procedures document.
The Legacy Projects Committee will ultimately report to the Director Legacy Projects (new position). As an interim, until the next Rotary year at which time the Director Legacy Projects (new position) will be appointed, the Legacy Projects Committee will report to the immediate past-President.