March 29th Speaker

Speaker on March 29th, 2019
Our own Lydia:
Lydia started her presentation with bring forth a document 01-28-2019 Strategic Planning   (Iteration 4 DRAFT)
Unfortunately Lydia e-mailed out the presentation for discussion but the format which she sent it in was not accessible to all members.
There was much discussion over the document and members did contribute their thoughts
Over the next three years VISION: (after consultation with the Club Presidents over the next three years) will focus on “Rotary Club of Vancouver Arbutus will be an active, proud, visible, change-maker in our community, our District and Internationally.”
MISSION:
Through Rotary’s Core Values (Service, Integrity, Leadership, Fellowship, and Diversity) make the world a better place.
OUR VALUES:
There was much discussion on wording and it was decided we needed more time to discuss the Strategic Plan process.
Draft Goals for 2019 -2020 – 2021
Grant and Lydia and Dianna have been working together to develop goals for the next few years.
  1. Plan in a long-term manner (3 year cycles)
    • Create a succession plan and training practices to support it
       
  2. Increase Membership to at least 25 by 2021
  • We will understand our demographic, our area, our reality and focus on: age 50+ new retirees, women, new Canadians and younger members
  • Introduce family memberships
  • focus on retention and member satisfaction
     
  1. Focus on funding source autonomy while using Lotteries funding responsibly
  • Use our Arbutus Rotary Foundation to better advantage
    • Contribute to it regularly
  • Contribute to the Rotary Foundation
    • Find a project that is Foundation-grant worthy and apply
  • Work toward having a signature fundraising event
 
  1. Improve Communication
  • Create a long range calendar of events and activities
  • Schedule board meetings, and assemblies well in advance
  • provide written agendas, reports and minutes in a timely manner
  • Ensure that all members are heard and that each has information
  • Keep in touch with absent members
  • Plan fellowship events frequently and spontaneously
  • Assure that Club and Rotary information (news, speakers, events and highlights) are circulated in multiple ways
 
  1. Focus on the function of committees, subcommittees and club duties
  • Make roles clear and interactions effective
  • Strengthen administrative practices
  • Assemble a tech team under an experienced trainer to help members learn, develop and step into technical roles
 
  1. Increase Member Participation
  • Focus on attendance at functions and Club committees
  • Hold more fellowship events
  • Honor good attendance
 
  1. Focus on Project Work
  • Do more hands-on local projects for volunteering opportunities
  • Create a dedicated Fundraising Chair 
  • Work toward one signature event in 2020-21
  • Review practices for bursaries and source Indigenous recipients
  • Build relationships with other Clubs for community projects and fellowship to learn, create allies and friends
 
  1. Attend to peace-building issues of sustainability, waste abatement and climate change
  • Share successes and strategies for personal action
  • Bring in speakers on the issues
  • Keep our initial attention local and personal
  • Support the municipalities’ “Declaration of Climate Emergency” whenever possible