Hi,
So I have written a couple pieces about our club’s Charitable Funds Committee. This week I thought I would give all of you a copy of our giving guidelines and a copy of the funds request form. Please take a look at the information. After all, it is your money we are giving away. We want to do it in the most efficient and fare way possible. Our two funds, the “regular” charitable fund and the Company B fund are controlled by the board. Each year the board determines how much money will be allocated to the charitable fund while our investment group Charter Oaks, handles our Company B fund. The Company B Fund has approximately $ 150,000.00. Our investment committee, yes - we have one, works with Charter Oaks on a formula that allows for preservation of principal, inflationary cap / target, etc. and then any residual income comes to the committee for disbursement. Company B funds can only be designated for veteran associated requests.
The clubs other giving includes over $21,000.00 for scholarships, Mary’s Walk, YMCA Camperships and so much more. We really do a lot of good in our local community not to mention the national and international stage. If you want any more information just drop me an email jmoreshe@psmp.com
Regards,
President-Elect Joe
Link to Charitable Request Form on Home page: https://portal.clubrunner.ca/6953/documents/en-ca/fae9c576-dbf8-4b3a-b4f0-849dd0476f17/1
Guiding Principles for
Charitable, Company B & Matching Funds Distribution
Biddeford-Saco Rotary Club
Purpose Charitable Giving Fund: Primary - Provide emergency needs of individuals.
Secondary - To provide emergency assistance to local, registered non-profit organizations with necessary repairs and/or upgrades.
Special Consideration Request - Must be relative to local events/issues with a broad base effect on the community-at-large.
Purpose Company B Fund: Primary – To assist Active Service Men & Women or Veterans, including their widows and orphans in need.
Secondary - To assist local families on an emergency basis for life-safety needs.
Special Consideration Requests – To assist Veterans Organizations with scheduled events/issues. Funding should remain within the Biddeford, Saco and Old Orchard Beach communities.
Specific Matching Fund: Intended use by the initial donor for heat, food and clothing to local families in need.
Applicant Types:
- Individual – primarily to address basic (food, shelter, and heat) needs request including quality of life needs (i.e. home accessibility and activities of daily living).
- Organizations - primarily request to support charitable fundraising events and special projects. Annual appeals for general operating expenses are generally not supported. Annual requestors for specific events are required to submit an application each year.
Guiding Principles:
- Flexibility This document is merely a guide. The Committee must retain the flexibility to operate outside of this guide for extraordinary situations.
- Applications will be accepted from individuals and organizations with a presence in Saco, Biddeford, Dayton, Lyman, Arundel and Old Orchard Beach. Application from outside of our service area may be considered (i.e. partnering with other Rotary Clubs within our District).
- Dollar cap for individual applicant awards will be up to $1000.00 at the discretion of the committee. This maximum amount or an amount in excess of the maximum will only be approved in extraordinary circumstances.
- Dollar cap for an organizational charitable special event will be up to $500.00 (typical awards range $100 - $300). Recommendations for award amounts for special projects will be at the discretion of the committee but shall not exceed a total of $500.00 in any calendar year.
Application to Decision Process:
Request form obtained from a Rotarian member to be completed by applicant (required) and submitted to any club member via regular mail or electronically.
- Committee or club member assigned by the Chairperson to vet application and solicit supplemental and clarifying information from applicant before bringing application to committee Chairperson for review.
- Refer applicant to www.211Maine.org for additional resources of assistance.
- Application and committee member report to be forwarded to full Committee once the Chairperson has given due notice to the committee members to review application for recommendations to the Board. Preference is given to face-to-face committee meeting decisions. If necessary, due to the nature of the request and/or time constraints, the Chairperson may call for electronic voting by the Committee. The Chairperson may also make a recommendation directly to the Board, while giving notice of such decision to the committee members simultaneously.
- The decision of the Board of Directors will then be conveyed to the applicant by the Chairperson or his/her committee member designee.
Draft 01.12.13 AG
Draft #2 1/14/13 PD
Draft #3 1/16/13 DL
Draft #4 1/17/13 KC
Draft #5 1/17/13 KR
Draft #6 1/25/13 Committee
