2015 Rotary TV Auction Update 3/4/2015

 

VP Lucie Kay apologized for seeming to complain a lot these days but as of today’s meeting (03/04) we are still 123 items short.  Friday March 6^th is the absolute last day to get your items in.  There will be an auction meeting on 03/06 at the Saco & Biddeford Savings Community room in Saco to discuss if we will need to shorten the auction for potential lack of items.

PE Bill Kany implored members to reach out to get 2 more items each.  If we do this, then we will make our quota needed.  We have NEVER had to shorten the auction since its inception 25 years ago so PLEASE make every effort to get those items in to Joe Moreshead ASAP.

 

******As of today (03/09) we have an abundance of items!*****

Bid Numbers:

Julie Villemaire will be sending out a mass e-mail by the end of the week to over 400 bidders from last year’s auction.  Once the “failed” e-mails come back, phone calls to those bidders, and also bidders who did not have an e-mail address, will need to be completed.  By being proactive and calling these people ahead, we reduce the number of calls that come in on Julie’s cell phone not only the week before the auction but especially the day of the event.  There is a sign-up sheet going around for volunteers to help with those calls.  Julie will provide a list and direction as to the procedures.  Last year we had over 200 calls to make.

 

Press Release:

Don Lauzier mentioned that there will be a press release going out state wide so it would be helpful to have a listing of the items.

 

 

 

 

Phone Bank: 

Laurie Jo mentioned that she was working her way through some issues with the phone bank and will be shifting the “normal” Interact shifts to later in the day due to Mary’s Walk being moved to the day of our auction.  Many of the students help out with the Walk so they won’t be available for the early shifts.  Laurie Jo is looking for Rotarians to step up and fill the slots for the 11:30 a.m. -2:00 p.m. shift.  Rotarians will still need to help fill the final shift from 7:00 p.m. – 9:00 p.m.

 

Set Up:

This takes place the morning of Saturday 03/28, and is spearheaded by Denis Elie.  A sign-up sheet will be going around next week.  The inventory from Joe Moreshead’s business will also need to be transported to the Martin Center.  We typically meet around 8:00 a.m. to start loading vehicles.  Once the items get situated at the auction site, they need to be “re-inventoried” to make sure everything made it over and didn’t get lost in the shuffle.  This is a very lengthy process & we will need a few volunteers to help out. 

 

TVs Needed:

We currently have 6 TVs and are in need of a few more.  If you have one/some available, please get in touch with Lucie Kay.

 

Always Thinking:

While listening to all of the auction updates, Joe Moreshead had a brainstorm.  He suggested that a group of Rotarians get together and put on a “Lobster Bake” as one of the Big Board Items.  Brian Dallaire offered up his lobster cooker that he had specially made from Haley’s Metal Shop.  The members in attendance were in approval of Joe’s idea.