Gettysburg Festival of Races - Aid Station #1

Volunteer Assignment – Aid Station #1

Thank you so much for helping to make the 2023 Gettysburg Festival of Races a special event for the participants.  Here are the what, where, and when of how you will be helping out.

Date:                     Sunday, April 30^th 2023

Time:                     7:45 – 11:30 am

Location:              Aid Station #1 (Chapel Rd.)

Copy and Paste this location into your browser for the location of Station.

https://www.google.com/maps/place/39%C2%B044'56.0%22N+77%C2%B016'19.9%22W/@39.7489,-77.272196,17z/data=!3m1!4b1!4m4!3m3!8m2!3d39.7489!4d-77.272196

Parking:               Park as far off the road as you can and please park on the side of the road runners will not be. Runners run toward traffic.

Duties:                  When you arrive, there will be tables, cases of water, a Gatorade cooler, packages of Gatorade, cups, a mixing spoon for the Gatorade, trash collection bins, and trash can liners.  Some of your supplies will be inside the Gatorade Cooler.  Set up two tables and assemble trash collection bins (placing trash bags inside bins when assembled).  The runners will travel against traffic.  Fill one table with water cups and the other with cups of Gatorade (as the runners approach, water should be first and Gatorade second).  Gatorade goes into green Gatorade cups and water goes into plain paper cups.  Fill cups approximately halfway (do not fill all the way up).  Filling cups quickly will be important.  Make sure you collapse water jugs to minimize the space they take up and keep them separate from the regular trash as we will recycle them.  When the table with Gatorade is full, mix enough water and Gatorade powder so that the 10-gallon cooler is full, and replenish cups if needed.  As the runners approach, hold cups out for them and shout clearly if you are holding water or Gatorade.  As you get breaks in the runners or after the last runner has passed, collect the cups in trash containers or bags.  There may be runners moving slower than the allotted time for the race.  You should begin cleanup by the closing time listed above. 

Nearest Toilet:   There will be one portable toilet on site.

Notes:                  On the first lap you will have all half marathon and marathon runners so it will be busy.  There will be a gap with no runners before the marathon runners come past you a second time.  There will be a lot fewer marathon runners so you will need a lot less water/Gatorade for the second pass.

Additional:          If a participant at the station requires major medical attention, please call 9-1-1.  If a participant has a minor medial issue and can no longer continue with the race or if your station runs low on supplies and you think you might run out of water and/or Gatorade before the last runner passes, please call RC Zinn at 717-965-2507 and alert him of the situation.