Set Up & The Observer

Following is the info you need to fulfill your set up duties. If for any reason you decline to perform this club service, you will be required to contribute $50 by to the Paul Harris of the person who volunteers and/or is approved by the president to fulfill your assignment. If you must postpone your assignment, you must locate a replacement and advise the Set Up Scheduler of the change.

The Set Up Person needs to perform the following tasks in conjunction with our Tuesday meeting:

    Lead our reverent membership in the Pledge

    Provide one or more Thoughts for the Day

   Write the weekly newsletter (the Observer) 

BEFORE THE MEETING DAY:

      Thought for the Day:  You need to find one or two Thoughts for the Day. Be inspirational, but nonsectarian, and aware of all members and guests present. Quotes from prominent Rotarians are always welcome. Try to make statements that tell us what you are thinking and that you think would be welcome.

      The Newsletter Bring paper and pen to the Meeting to take Observer Notes. See below for how to prepare the Observer. Our Observer is now transmitted electronically to our club members, to the District 5150 Governor, Assistant DGs and DG-Elect, to our Friends and to other Marin Rotary club presidents. 

Guide to producing the Observer

1.    Download a form Observer Here.  It will serve as a reference for preparing the Observer. 

Your copy should be in plain text without columns, italics, bold, underlining, graphics or other fancy stuff.  

2.    Topical Subjects:

      AT THE GONG Comments on the pledge and your thoughts for the day and any interesting happenings after the gong but before the regular meeting starts.

      VISITING ROTARIANS AND GUESTS For Rotarians provide their name, club and classification (refer to the sign-in sheet if unsure of name, spelling, etc.) For guests, provide their name and whose guest they are.

      WHAT'S GOING ON IN THE CLUB Announcements and other information relating to club activities and events.

      MEMBER CONTRIBUTIONS Fines and Paul Harris contributions.  Include any funny quips the contributor may have made.

      SPECIAL MOMENTS Awards, honors, new members, VIPs introduced, employee of the month, etc.

      PROGRAM SUMMARY Who spoke, the topic, what you may have thought most interesting and a summary of what was said.

3.   Identify Yourself by name or nickname at the end of your reporter's write-up.

4.      Submit by E-mail to the Observer Editor, either in the body of the email message by cutting and pasting (preferable method) or as an attachment (do not send a pdf of jpg file). E-mail to observer@terralindarotary.org. 

5.   SUBMISSION DEADLINE IS 2:00 PM THURSDAY FOLLOWING THE TUESDAY MEETING. If the Observer is not submitted by that time, it may not be published until the following week. If you do not receive a confirmation of receipt or the Observer is not emailed to you by Thursday evening, please write observer@terralindarotary.org and let us know that you sent it.