2024-2025 District Grant Ideas Due

Contact Cassy Venters at cdventers@me.com for a form to submit your district grant idea for the 2024-2025 Rotary Year.  We will need project expenses, names of partners and beneficiaries.

District Grant Requirements The District 6040 Grant Subcommittee administers District 6040 grants in accordance with the following Requirements, in addition to TRF Terms and Conditions. 1. Area of Focus. A grant project must be humanitarian in nature and must benefit a community need through one of TRF’s areas of focus: a. Promoting peace b. Fighting disease c. Providing clean water, sanitation and hygiene d. Saving mothers and children e. Supporting education f. Growing local economies g. Protecting the environment 2. Sustainable impact: The project’s impact should be sustainable, i.e., the impact or benefits continue after the project is completed and the benefitting recipient can maintain the project and its outcome. 3. One application per club. Clubs may submit one District Grant application. If District Grant funds remain after the first round of applications, there may be a second round at which time a club could submit a second district grant for a different project or expand the scope of the first grant submitted. Final reporting deadlines will remain the same and due May 30, 2024. If budgeted District Grant funds remain after a second round of applications, the District Grant Committee may use the funds for a district project approved by the District Rotary Foundation Chair and the District Executive Committee. 4. The maximum District Grant request is $2,500.00. Club contributions are matched $1 (club)-$1 (district). a. Example: $2,500 (club) matched $2,500 (district) for a total grant of $5,000. The total cost of the project may exceed $5,000 if the club has additional funding sources. b. Another example – a club contribution of $1,500 – district match of $1,500 total grant of $3,000. c. Clubs may apply for less than the maximum amount. 5. On-going support to beneficiaries. If the grant is to benefit a previously supported beneficiary, the grant application should explain how the grant enhances or extends the outcomes of earlier grants. Effective February 2023 3 6. Hands 0n Implementation. The District Grant project should have a “hands on” implementation component; it is expected club members participate in a hands-on activity related to the grant implementation as part of the project. 7. Not solely a financial contribution – No Pass-Through Funds. District Grant funds cannot be used solely as a financial contribution to the beneficiary/recipient. Partnerships with other organizations are encouraged, however, the club and district portions of the grant must remain under the club’s control so that receipts, invoices, and bank statements are available to the club for inclusion in the final report. 8. Special Purchasing Circumstances. Please contact the District Grant Chair to obtain permission for disbursements outside the grant guidelines as outlined in 8a and 8b (below). The club is still responsible for all receipts, invoices, and bank statements. a. If Partner Organization can obtain lower prices through their organizational purchasing power and grant funds need to be sent directly to a partner organization. b. If the lowest price can only be obtained using Rotarians’ personal credit cards. 9. Rotary grants may not be used for employee salaries or overhead of beneficiaries. 10. Signage at the project site recognizing Rotary’s contribution will strengthen the grant application and should be explained/detailed in the application. 11. No project expenditures before Grant approval. Expenses incurred before The Rotary Foundation (international level) approval are ineligible for reimbursement. This policy applies to any club funds used for the grant, including matching club funds. 12. A separate bank account must be maintained for District Grant Funds and bank statements and disbursement checks must be submitted with the final report. 13. All disbursements from the District Grant Account must have two signatures.