Executive Minutes EMR  September 8, 2016

Minutes Executive Committee Meeting

Rotary Club of Edmonton Mayfield

Thursday, September 8, #200-17850 105 Avenue

Present:  President Brian Kiely, Secretary/Past President Terry Kirkland, Treasurer Bill Lywood, Directors Maureen Liviniuk, Derek Jay, Linda Pincock.

Regrets: Cynthia Beaver, Jaima Gellar

Meeting called to order at 5:05 p.m.

The agenda was APPROVED

President’s Report:  Attached, No actions required

Communications report (Brian)  Derek noted that the Club Runner link to the Charitable Society page is broken.  Action: Brian will investigate

Future Executive Meetings:  September 28 in conjunction with club meeting, Fantasyland Hotel, Noon. 

November 16 (District Governor’s visit) Fantasyland Hotel 9:30 a.m.

February- date to be determined.

April (with incoming Executive) - date to be determined.

Financial Review and Budget

Treasurer Bill passed around existing financials and took us through them.  RECEIVED.

Action: Brian will check with nominees Jim Logan and Harold Witte and ask them to review the financial report before September 28.

Budget:  The Executive worked to establish a budget for the 2016-17 year.  It was decided that we are sitting on too much cash in reserve.  By unanimous vote we decided to cash in one $20,000 GIC for use in charitable programs.

M/S Bill Lywood/ Maureen Liviniuk that the Executive adopts the budget for the 2016-17 year and asks the Club membership to support the decision.  APPROVED.

Signing Authority Motion

M/S Bill Lywood/ Maureen Liviniuk

The Rotary Club of Edmonton Mayfield requires that there be two signatures on any cheque

Those signatories can be any two of the following: The President, Brian J. Kiely, President-Elect/Treasurer, Bill Lywood, Secretary, Terry Kirkland,  Director, Derek Jay.

APPROVED

Committee Reports:

Youth services: (Cynthia) none received

Community Services: (Jaima)  A written report was submitted.  Action: Brian will meet with Jaima to refine her budgetary requests.

Guest Speakers: (Derek) He reported on the schedule through Christmas.  No meetings on December 21 and 28, but we will reconvene on January 4.  Nearly all speaker slots are filled through January 11.

International Services (Maureen) A written report was submitted and considered.  

M/S Liviniuk/ Kirkland.  That the Buski/Lakhani Bursaries be extended a further three years starting in 2017. APPROVED

Foundation: (Linda) She reported that we have a number of Paul Harris Fellows to be recognized.  She also noted that while we achieved 90% of our Foundation giving goals last year, the Rotary accounting system separates the money contributed to Polio Plus from their total.  As well, the amounts quoted are in U.S. not Canadian funds. She recommended lowering our reported goals to a number closer to what goes into the general “Share” fund.  She recommended $6,000. APPROVED.

Adjournment: The meeting closed at 7:30