Rotary Club
of Dolores
Speakers
Shawna Valdez
Dec 12, 2017 6:30 AM
Dolores State Bank - Technology updates
Kathy Butler
Jan 09, 2018 6:30 AM
The Nature Center at Butler Corner
Jeff Pope
Jan 16, 2018 6:30 AM
KSJD Radio
Bingo 6:30pm @ Community Center
Jan 30, 2018
Benefitting Fellowship of Christian Athletes
Bingo 6:30pm @ Community Center
Feb 27, 2018
Benefitting Disabled American Veterans (DAV)
Bingo 6:30pm @ Community Center
Mar 27, 2018
Benefitting Operation Graduation
Bingo 6:30pm @ Community Center
Apr 24, 2018
Benefitting VFW
 
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Club Information

Welcome to our Club Website!

Our motto is "Service Above Self"

We meet Tuesdays at 6:30 AM
Ponderosa Restaurant
715 Railroad Avenue
Dolores, CO  81323
United States
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District Site
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Venue Map
 
Home Page Stories
 
Rotary Meeting Minutes For: October 24, 2017
 
Call to Order:   6:30am
Pledge of Allegiance
Inspiration
  Question of the day: Halloween story?
 
In Attendance: Robbie Singer, Dr. Burnside, Scott Cooper, Ed Merritt, Dave Sanford, Charley Miller, John Taveira, Susan Lisak, Kathie Butler, Shawna Valdez, Michael Nielsen, Mark Tucker, Casey McClellan
 
New Guests:
Kathie Butler - Nature Center at Butler Corner
Casey McClellan - Candidate for Dolores School Board
 
Bike Race Meeting
  • Discussed sponsor payments. Reflections in metal did pay $100 and 4 Corners got a W9 form and paid.
  • Tabled discussion about naming the 50-mile endurance course the “Galloping Goose”. Shawna to speak to the Galloping Goose Historical Society.
  • Discussed 5K Fun run theme. No further ideas, but wanting kids input
  • Discussed creating a “Save the Date” postcard. Susan will work on one.
  • Discussed In-kind donations. Which ones do we take? Who determines value?
    • It was decided the club should place the value of any donations, and to stay with the businesses that already give us in-kind donations, but any new ones should be approved by the club.
    • Put Kokopelli & Osprey automatically on sleeves every year? No determination made.
  • Discussed changing start time to somewhere between 9:30 - 9:45am instead of 9:50am. Did not want any bikers to overlap and have to navigate going through the parade, so it was determined we should keep the start time as is (9:50am).
  • Discussed setting a time for awards ceremony instead of waiting for everyone to complete.
    • 1pm was determined to be the best time for awards. It allows most of the riders to be back, and the finishers to have some time visiting the Escalante Days vendors? Motion passed.
  • Should we try to certify the race? Will ask Shawn Gregory what the parameters are and bring to next meeting.
 
Guest Speaker: Casey McClellan
Mr. McClellan is running for the Dolores School Board, has deep roots in community, and has a high motivation to run. Casey feels that the education level has diminished over the years. In 2010-2011 Dolores was recognized as a school of distinction, but he perceives a lack of discipline in classrooms and with the organization, and those particular test scores have gone down since then. He is not a fan of grants and questions the long term costs of running the School-based health clinic. Spoke about how in the past, new teacher candidates were interviewed by parents as well as administrators. Wants teachers to get additional training and wants pay to be commensurate with other districts.
 
Meeting adjourned at 7:35am
 
Rotary Meeting Minutes For: October 17, 2017
 
Call to Order:   6:30am
Pledge of Allegiance
Inspiration
Question of the Day? What fun thing did you do this past weekend?
 
In Attendance: Ed Merritt, Mark Tucker, Andrew Schafer, Susan Lisak, John Taveira, Charley Miller, Eli Brown,  John White, Kay Phelps, Santiago Lopez, Dan Jones, Tom Seymour, Robbie Singer, Dr. Burnside, Scott Cooper, Paul Bilger
 
Any New Guests?
Kay Phelps - candidate for the school board, teaches science and leadership and community relations at Fort Lewis College.
 
Christmas light installation & maintenance, Saturday Oct 21st.
  • Meet for breakfast at 8am at Ponderosa, up to lights area at 9am. Dress warmly. Larry already cleaned out brush. Will see if we need to work on angel. Hiking boots.
  • Update: lots of lights were out (over 100). Ordered more thru the General Store, will need to set up another volunteer outing when lights come in.
 
Commodities update:
  • Charley said we ran out of food again. Food has gone down over the years, in the past it took two trucks, now just 1 truck is plenty. Haven't had meat in the mix for months.
  • Speak with congressman to get more food? Mark Tucker will do some research on farm bill.
Donation Request:
  • Butler’s corner Nature center - Kay Phelps is on their board. Discussed the possibility of a future fundraiser for them. Fundraising committee will meet soon. It was decided that we would love to have her come in and speak to us.
  • Update: Kathy accepted the speaker invitation and will join us Jan 9th.
 
Rotary Youth Exchange (RYE)
  • Looking for a Youth Exchange Officer (YEO) to be trained for our club, so we need volunteers for a short training session.
  • We are also looking for host families for the 2018-2019 season. They do not need to be a Rotary member, but it helps if they have kids in highschool. Goes from June 2018 - June 2019.
  • Marilyn Branch will be down from the Telluride club to talk about this in the coming weeks.
 
7:10am - Guest Speaker: Santiago Lopez - Dolores Town Mayor
  • This is Santiago Lopez’s 2nd year as mayor.
  • The playground at Joe Rowell Park is the hot topic issue lately. The playground is in a lot of disrepair, and the town has done what they can for maintenance. Setting up a committee for parks and recreation.
  • The town has also put in a new AV system to improve their board meetings. They have also allocated money to fix a pipe underneath the Dolores river this winter. Will need to divert the river to be able to make repairs, but it needs to happen so that the river does not become contaminated should the pipe fail. Did receive a grant to help with the repair costs of $50K.
  • It was asked if there were any future plans on an official town manager. For financial reasons, stayed with town staff. Something that they have been discussing, but nothing in the plans.
  • Board elections are in April, there will be 5 seats open (mayor position and 4 trustees). If interested, packets will be available in January, need to be 18 or older, and be living in town of Dolores for at least 1 year. Must get 25 signatures.
Meeting adjourned at 7:30am
Rotary Meeting Minutes For: October 10, 2017
 
Call to Order:   6:30am
Pledge of Allegiance
Inspiration
Question of the Day? What do you need to do before winter comes?
 
In Attendance: Lou Ann Jacobson Ball, Dan Porter, Robbie Singer, Mark Tucker, Tom Seymour, Dr. Burnside, Scott Cooper, Ed Merritt, Will Furse, Dave Sanford, Susan Lisak, Paul Bilger, Shawna Valdez, Eli Brown, John White, Lori Haukeness, Cameron Elder, Courtney Corbitt, Deanna Truelson
 
Any New Guests?
  • John White, from Rochester NY.  John visits every October and attends our Rotary meetings. Welcome back!
 
Homecoming Weekend Review  
  • Giant Rotary Wheel was at the Homecoming Parade Friday afternoon, with Rotarians dressed as Wizard of Oz characters and information cards were given out.  Friday night was the football game, and Saturday was the Homecoming Dance.
 
Donation Request:
  • The Cortez High School is asking for a bike helmet for a disabled student. We have a few in storage left over from the Kids Bike Rodeo.
  • Dave Sanford will coordinate with Jim Reser of the Cortez Rotary Club. Motion passed.
 
Donation Request:
  • Cameron Elder and Courtney Corbitt, with the Dolores High School Student government to speak about their Kids Christmas program
  • Each year, the Student Government coordinates with Elementary school counselors to take around 20 kids Christmas shopping.
  • Kids are chosen by Elementary school counselors based on need, their guardians are given forms to fill out, and then the kids are taken to Walmart and paired with a high school student chaperone, with around $100 per kid to spend on various items, like clothing, school needs, presents, toys, etc.  Afterwards, they go to Wendy’s for lunch.
  • Cameron estimated they’ve been able to raise around $1500 so far, but need over $2000.
  • Other sources of revenue are from the Homecoming dance, donut & coffee days, and other fundraising events that come up
  • Motion was made to nominate Cameron Elder as an honorary Rotary member. This will allow Cameron to sell raffle tickets for the vacation raffle, in which half of the proceeds will go to her cause. Motion passed. Cameron has been added to the Clubrunner membership page.
 
Christmas light installation & maintenance, Saturday Oct 21st.
  • Need a ladder, electrical or duct tape to secure wires, game camera, D batteries, SD card, and people mostly checking lights.
  • Did Rico pick up old wreaths? Unsure.
  • Meet for breakfast at 8am at Ponderosa, up to lights area at 9am.
 
Harvest Fest, Saturday, Oct 14th
  • Raffle tickets will be sold at the beer tent, which will be run by Susan Lisak, Ed & Sheryl Merritt, and Shawna Valdez as volunteers, and anyone else who wishes to help out.
  • Susan will bring the banner, vacation raffle tickets, and signs. Ed & Dr. Burnside will bring rifle tickets.
  • Goes from 10am - 4pm, Flanders Park
 
7:10am - Guest Speakers
Lori Haukeness, Superintendent Montezuma-Cortez School District RE-1
Dan Porter, Assistant Superintendent - Montezuma-Cortez School District RE-1
  • Ballot Issue 3B: Mill Levy Override (MLO)
    • The upcoming Cortez Mill Levy vote on Nov 7th will cover 3 categories:
      • Recruit & Retain teachers - had 35 teachers quit out of 190, lost 3 to Durango
        • 50% of teachers have less than 5 years of experience
        • 3B would bring salaries from $29,250 to $33,600
      • Technology - infrastructure and computers
        • Buildings are aging and do not carry the needed electrical infrastructure
        • 1:1 device (chromebooks, laptops, etc) to kid ratio is the goal
      • Transportation - aging bus fleet
        • Engine’s are going out
        • Metal fatigue from county roads
        • They have a 20 year plan of replacing buses
    • This will amount to about $35.69 residential increase per $100,000 value
    • Only 58 districts in the state have no mill levy override. 120 already have one in place. Montezuma is one of the poorest counties.
    • Would give about $4.9 million to school use.
    • Teachers have been involved and have organized walks around neighborhoods to spread the word.
Meeting adjourned at 7:30am
Rotary Meeting Minutes For: October 3, 2017
 
Call to Order:   6:30am
Question of the Day? Recent happy thought or experience.  
 
Bike Race Meeting Overview
  • Discussed sponsor amounts and levels
  • Should we start the sponsor levels at $100? If anyone donates lower amounts we can just put them on the website. Tabled for further discussion
  • Change the sponsor forms so that the top part is to participate with advertising and the bottom part solely for donations or swag bags? Discussed, and a sample form will be forthcoming to view for the next bike race meeting.
  • We should change the number of shirts given for sponsors. Tabled until next bike race meeting.
  • Advertise in Mountain Flyer? No. It was decided that this year we would only partake in free opportunities to list the event, since word of mouth has always been the most important and we are unsure of the ROI of any printed advertisement.
Other Business
  • September Bingo update (for DHS government)
    • Had a poor turnout, probably due to a schedule conflict with the volleyball tournament, along with it being the first of the year, and no marketing efforts.
    • Discussion of what the club should do when not enough donations come in.
    • Raised $154 with dessert auction, $120 on bingo, for a total of $274
    • Maybe next year we should reconsider the timing of the school sponsored bingos,  changing them to later in the year for a better turnout.
    • Discussed whether we should promise a minimum donation. No, the beneficiaries need to spread the word and get their people to attend. We don’t want the audience to be mainly Rotarians, and then on top of that give more money. But based on circumstance, we may discuss whether to add any additional funding on a case-by-case basis.
    • Will ask if the student gov’t wants to present at the next meeting and ask for a donation.
  • Need to schedule a maintenance day for the hillside lights
    • Discussed, and Saturday, October 21st has been chosen.
    • Meet at 8am for breakfast at the Ponderosa, 9am up at lights
    • Shawna wants to look at shed before lights go out.
    • Dan will Call Casey Mcclellan and electric company (done).
    • Need to bring a ladder, replacement bulbs, and game camera (needs D batteries and SD card).
    • Want to change the lights on the angel?  
Financials with Ed Merritt
  • Last year same time we were $2600 in the red, now $1350 in the black
  • Susan attended a Grant Seminar Sep 23rd in Grand Junction. This allows us to apply for Rotary International District or Global grants (see addendum on Grant information below).
  • Save the Playground initiative
    • There was a formal workshop and a community organization
    • Greater Dolores Action (GDA) will help with getting grants and have the money flow through them for non-profit status.
    • Trying to raise money to get Leathers to evaluate the playground and offer their advice. Started a Go Fund Me initiative, raised over $2K so far.
    • There will be a fundraising table at the upcoming Harvest Fest on Oct 14th, they need volunteers.
    • Will have donation jars around town.
    • Also are asking people to attend the next board meeting on October 10th
  • Need Rotary volunteers this Friday for float decorations, costumes, and candy/postcard distributors for the Homecoming day parade. Need to have everything ready by 2pm at the General Store. Need straw man and tin man volunteer.  
Meeting adjourned at 7:30am
 
 
Addendum: Rotary Grant Information
 
Rotary International -  District and Global Grants
 
ALL GRANTS:
Must include the active participation of Rotarians
Include signage on the project listing Rotary as the grant sponsor
Have a separate bank account for the project
Have the final report and costs completed by the end of fiscal year (June 30th)
Have a signed Memorandum of Understanding (MOU) on file with Rotary International
Have no conflicts of interest with the project or any vendors
Must retain all records for at least 5 years
 
District Grant Requirements
  • You can use district grants to fund things like: Humanitarian projects, Local/Community projects, Scholarships, Youth programs, Vocational training teams
  • District grants require a 50% investment by the club, and the district may donate the other 50%, usually up to $5K. Multiple clubs may join in.
 
Global grant requirements
  • Must align with one of Rotary’s 6 areas of focus: promoting peace, fighting disease, providing clean water/sanitation/hygiene, saving mothers and children, supporting education, growing local economies.
  • Are sustainable: communities must be able to address their own needs after the Rotary club or district has completed its work, like maintenance, insurance, permits, etc.
  • Are measurable: using standard measures from the Rotary Grant Plan supplement.
  • Are host community driven:  The host community designs the grant based on local needs that they have identified, takes the lead, and does any necessary surveys or assessments.
  • Minimum budget of $30K. Multiple clubs may join in.
Rotary Meeting Minutes For: September 26, 2017
 
Question of the Day? Do you prefer mountain bikes or road bikes and why.
 
In Attendance: Shawna Valdez, Dr. Burnside, Scott Cooper, Ed Merritt, Mark Tucker, Dave Sanford, Susan Lisak, Dr. Mac Wyman, Mike Nielsen
 
New Guests:
Mike Nielsen
New Rotary member: Dr. Mac Wyman
 
Bike Race Meeting
Talk about committees and how tasks and discussions should be set up
 
Volunteer committee - Shawna Valdez present
  • Have more of a laid-out schedule, have openings for last-minute volunteers. Tap into the volunteers at the Dolores River Fest.
  • Need more volunteers for the Bike Rodeo
  • Volunteers can sign up thru imAthlete.com
Bike Rodeo Committee - Dave Sanford and Dr. Allan Burnside present
  • This year’s course was more challenging and better organized, but we could have used more volunteers.
  • The kids really liked the jumps, but we also need to include the rules of the road, so kids get the safety aspect in as well.
  • Maybe the time can be extended if the Chamber can move around the ice cream contest. More discussion in the future.
  • We may have to source our own helmets in the future. Maybe we can trade with Kokopelli in exchange for publicity and t-shirt sponsorship.
Sponsor Committee - Ed Merritt present
  • Susan L will reach out to corporate sponsors, as this is the time to do so, when they are working on next year’s budgets.
  • Some discussion on sponsor amounts and levels, will add to next business meeting
Permit Committee - Mark Tucker present
  • Motorcycle sweepers should wear official orange vest, so when they encounter others, they will know it’s on official duty.
  • Will communicate with sheriff on best time to close the road. Felt it was a little too early this past year.
Marketing Committee - Susan Lisak present
  • Advertise in Mountain Flyer? It’s in every bike shop, more discussion to follow
  • 12 hours of mesa verde postcards need to be repeated.
  • Cyclo cross advertising? More discussion needed
  • Leadville 100 advertising? More discussion needed
Fundraising committee - Susan Lisak & Dr. Burnside present
  • Dr. Burnside said everyone loved the bags, offered the idea that we could order 1000 bags and get 10-20 sponsors to give $250 to be on the bag as a separate fundraising opportunity. Then give them first right of refusal when we need to do another bag order.
  • Have bingo raffles, split proceeds with winner
  • Dunk tank at next Escalante Days?
  • Partner with different rotary groups?
 
Other Items:
  • Reflections in Metal owes $250, Julie Suckla $100, 4 corners community needs a W9,
  • 5K fun run - needed a lot more attendance and the word getting out to parents.
    • Family and pets 5K fun run?
    • Wear a costume fun run?
    • Make it a challenging course? Thru water, mud, etc.
  • Tabled the discussion about naming the 50-mile endurance course the “Galloping Goose” until the next meeting.
  • Discussed changes if the event gets split to partially being at Joe Rowell park. Not enough information at this time.
  • We need to schedule a maintenance day for the hillside lights
 
Meeting adjourned at 7:35am
 
 
Rotary Meeting Minutes For: September 19, 2017
 
Question of the Day? What do you enjoy most about the fall season.
 
In Attendance: Adam Barnhurst, Carl Buchta, Robbie Singer, Dr. Burnside, Scott Cooper, Pamela Pacheco, Jenifer Hufman, Dave Sanford, Lou Ann Jacobson Ball, Shawna Valdez, John Taveira, Susan Lisak, Dan Jones, Paul Bilger, Eli Brown, Cameron Elder, Tel Hamilton, Alena Cosner
 
New Guests: Pamela Pacheco, Tel Hamilton, Alena Cosner, all here to speak about the Dolores Knowledge Bowl
 
Former Rotary Youth Exchange Student, Giuseppe Privitera will be visiting Nov. 19-Dec. 13
 
Donation Request: Angela Horvath with SCYC is asking for $500 for Teen Maze. After some discussion, a motion was made for a $250 donation, Dave S. seconded, passed.
 
Donation Request: Jordan Davis, Colorado Springs Rotary, Water & Sanitation Project in Nicaragua. After some discussion, we decided to hold a raffle at the next bingo event where the raffle winner gets half of the pot, and the other half goes to the Colorado Springs Rotary. Motion made and passed. Tickets $1 each.
 
Update: Sep 16th was the Taste of Sweet Dolores. Set up a raffle/t-shirt table and was able to raise $193 ($140 towards vacation raffle, $40 towards gun raffle, $10 t-shirt sale, and $3 open donation).
 
There’s a Playground meeting & workshop at Town Hall on Sept 26, and a Save our Campground event on Sept 28th at the Dolores River Campground
 
Dan Jones announced that the Rec Center will be closed Oct 8 - 15 for renovations.
 
Oct 1 Telluride 4x4 Rotary Event. Susan will send out an email with information about brining your own ATV, they just need to know who will be joining them.  
 
Should we set up our vacation and rifle raffles at bingo? After some discussion it was decided no, that it would take away revenue from the bingo recipient.
 
Tonight: Dolores School Board Candidate Forum
Hosted by the Dolores Education Association (DEA) at the School Library at 6pm Tuesday the 19th.  This is a great opportunity to meet the candidates and ask them questions. There are 7 candidates running for two open seats.
The candidates are:
  • Sandra Corbitt
  • Jerry Whited  
  • Lisa Holz  
  • Kay Phelps  
  • Eugene Reininger III  
  • Rebecca Frasier  
  • Casey McClellan  
 
Today’s Guest Speakers: Tel Hamilton & Alana Cosner, Knowledge Bowl
 
Tel spoke about the first event of the season where 8 schools came to Dolores to compete
 
Knowledge Bowl asks questions where the teams have to hit a buzzer and answer the question. If the question was answered incorrectly, the opposing team has the chance to answer. Top 3 teams are ranked. Questions are a little of everything. It is open to anyone to watch. They try to do 2 practices a week, and their season runs from September thru February, with meets a couple times a month.
 
They are having lots of problems with their current buzzing system, with faulty wiring and circuits blowing. Each team must bring their own buzzing system to each meet. Their next meet is Oct 9 in Ignacio.
 
Shawna V. made a motion to donate $300, Deanna seconded. Dan then made a motion to amend and asked if we could just purchase their system. Amended motion passed.
 
We also passed a donation cup and was able to collect an additional $231 to go towards their transportation expenses.
 
Cameron Elder: Cameron is on the Dolores Student Government and is looking for more community members and organizations in the upcoming  Homecoming parade, happening Friday, October 6th. They need volunteers, floats, and sponsors. Starting at 2pm. Theme is Wizard of Oz, and Dr. Burnside has some costumes. Scott is going to see if he can locate a rotary wheel on a trailer that they’ve used in the past, and we can turn that into a float, give out candy, dress up. If you want to help, let Scott Cooper know. Decide by next week.
 
Meeting adjourned at 7:30am
 
Rotary Meeting Minutes For: September 12, 2017
 
In Attendance: Dana Hill, Robbie Singer, Carl Buchta, Dr. Burnside, Scott Cooper, Ed Merritt, Dave Sanford, Charley Miller, John Taveira, Susan Lisak, Paul Bilger, Eli Brown, Angela Horvath, Dan Jones
 
New Guests:
 
Angela Horvath - SCYC
Dr. Charlotte Wolf - Director of Southwest Open Schools (SWOS)
Joined Rotary and is now a Rotary Member!! Welcome!
 
Dr. Charlotte Wolf
 
Clubrunner Website changes
  • Online Rotary Membership application form is now active on the Clubrunner website. It’s a link located at the top of the page. Goes to a Google form they can fill out and submit, which will be routed to Susan, who will get in touch with them.
  • Working on a fillable pdf version of the application form.
  • Added a “Contact Us” widget to the Clubrunner website as well, emails are routed to Susan
  • All confirmed speakers have been added on home page
  • Committees have been created within Clubrunner’s internal database and Rotarians have been assigned to the various committees there. If you are on one, it will be listed on the Membership Directory. (click on the Members Area, then Membership tab, then Member Lists. Find your name, then click on the Commitments tab)
 
Knowledge Bowl Donation Request: After some discussion, decided to invite Tel Hamilton to speak with Knowledge Bowl @ Sep 19th meeting
 
A "TASTE" of Sweet Dolores, a Community Get Together
  • Saturday, Sept 16th, from 4:30 to 7:30 pm at Flanders Park.  Decided to set up a booth @ 3pm, sell raffle tickets and t-shirts. Booth space is free.
 
Raffle update - vacation $1200, Rifle - $520
Dec 12th is drawing date
 
Commodities update - sometime we get enough, sometimes not enough. This month we had a little extra food. Stayed open till 7:30am, about 25 boxes given out.
 
Guest Speaker - Angela Horvath, Teen Maze
  • Happening Nov 15 - 16, about 90 minutes long, 7th & 8th graders
  • Teen maze has been changed to be able to accommodate up to 700 kids, had 310 kids last year.
  • Angela is visiting area schools to invite kids to be a part of it.
  • The maze gives kids the opportunity to make life choices, and the possible outcomes from those choices.
  • Kids have question and answer sessions
  • Have counselors to assist with any immediate needs
  • Parents have to fill out waiver. The source of information that kids get is very important, try to stick to scientific evidence
  • Have to rent curtains, fairgrounds, county gives grant, get t-shirts.
  • Looking for volunteers and donations.
 
Meeting adjourned at 7:31am
 
Rotary Meeting Agenda For: September 5, 2017
 
Call to Order:   6:30am
  • Question of the Day? What have you done over Labor day?
  • In Attendance: Phil Casper, Ryan Nichols, Dana Hill, Robbie Singer, Dr. Burnside, Scott Cooper, Ed Merritt, Dave Sanford, Tom Seymour, Susan Lisak, Rocky Moss, Eli Brown, Dan Jones
 
Club Business & Announcements:  6:45am
 
New Guests - Introduction, Phil Casper & Ryan Nichols
Ryan - Travelhost magazine, construction project manager background
Phil - retired, lives on farm.
 
Making some Rotary forms digital, either fill in pdf, or available to submit online.
 
Ed Merritt - update on Dolores Rotary Financials
Good news, up 2-3K from bike race, working on 3 membership dues, at 31 members with 3 more applications.
 
Teen Maze - never got $250 check from last year, so sending $250 this year. Scott to find out if she still wants to present, maybe send out additional funding. Update: Angela is set for Sept 12th meeting as a guest speaker
 
Ways to increase Rotary membership Discussion:
  • Scott texted some of his contacts, got 7-8 people to respond
  • Larry Browning interested (he’s the one that was injured at the bike race this year)
  • Trying to get over 40 members, and more female members
  • Invite all businesses in town, Rocky may put info on next chamber newsletter
  • Dani Gregory has access to riders, reach out to see if any of them may be interested
  • Kokopelli bike club - Scott may reach out to them
  • Reach out to past members
  • Promote membership at monthly bingos
 
Telluride Rotary Club - highest meeting in Colorado on October 1st
  • Sunday, October 1st - Telluride Rotary Club is hosting the highest club meeting in Colorado up at the Imogene pass, 13,114 feet. Starting place is at 121 West Colorado Avenue at 1pm in Telluride.
  • Bring your 4x4 up in the convoy of vehicles, or get a ride up for $45pp.
  • Once at the top, they’ll do introductions (bring a dollar), short meeting, get your pics, then head back into the town of Telluride for drinks and hors d’oeuvres.
  • Contact Doug Avery at dougavery51@gmail.com or Marilyn Branch at branchm@telluridecoloado.net no later than Wednesday, Sept. 27 if you plan to participate
  • If you need transportation up, call Telluride Outside at 970-728-3895, add your name to the Rotary 4x4 list and give them a credit card for the $45 cost
 
Rotary International’s new rule on RYLA Exchange Students. If you send a student, you must host a student. A year-long committment. 15-16 year olds. They arrive in late July.  In June the following year, the students go on a month-long road trip before heading back home.
 
Bingo - Rocky will lead the next one on Sept 26th, recipient is the Dolores Student Government, would be nice to get more Rotarians to attend. Invite Cortez Rotary to bingo.
 
Sep 9 - Harvest Beer Fest - Tickets $35, proceeds to to Montezuma land conservancy
 
Oct 14 - Dolores Harvest Fest - live music - 10am-5pm, vendor booth is $50. There were 400-500 ppl last year. One of the big problems this year is no fruit.
 
Evening social for Rotary at the brewpub? It may be easier for some members to join that can’t make the morning meetings. Maybe 5:30pm - 7pm? May have better luck later in the year when it gets dark early.
 
Meeting adjourned at 7:25am
 
  Rifle Raffle - Drawing in December   John Taveira, Susan Lisak, Tom Seymour, Robbie Singer
 
Bike Race Meeting Minutes For: August 29th, 2017
 
Call to Order:   6:30am
  • Question of the Day? Natural disaster experience?
  • In Attendance: Dan Jones, Tom Seymour, Adam Barnhurst, Dana Hill, Carl Buchta, Dr. Burnside, Scott Cooper, Ed Merritt, Mark Tucker, Dave Sanford, Lou Ann Jacobson Ball, John Taveira, Susan Lisak, Rocky Moss, Shawna Valdez, Eli Brown, Rebecca Frasier, Val Truelson
 
Club Business & Announcements:  6:45am
  • Susan attending Grant Seminar Sep 23rd in Grand Junction. This will allow us to apply for Rotary International grants.
  • Rocky is PE (President-elect)
  • Susan Nominated for PEN (President-elect nominee). Motion to approve PEN tabled until the Annual Christmas party in December.
  • Send both PE and PEN both to PETS (President-elect training seminar) this year? Motion called and seconded, passed
  • Dues needed, some Rotarians given names to follow up with
 
Guest Attendee: Rebecca Frasier
  • Rebecca is running for the school board full time,
  • Works at the DA’s office
  • Asking for anyone in the Dolores School District to sign her petition
 
Other Club business
  • Ed went to Cortez Rotary Club, Shane Hale is president, saw Walt, Brad, Renee, and Bill. Their goal is increase public presence and membership, they meet 2nd and 4th monday if anyone would like to attend.
  • We need speakers, Rocky will work on it
  • Email blast out to past racers to let them know of low registration fee for next year’s race good till Sep 10th. Will also post on Facebook.
  • Rocky to run next bingo with Dr. Burnside’s help, Rocky will contact Cameron Elder to make sure she has info she needs to set up bingo dinner
  • Chamber update: Escalante days was successful, Rocky is planning the Harvest Fest on Oct 14, cider tasting, beer and wine tasting, accepting vendors.
  • Dr. Burnside - raffle tickets update. We’ve collected $930 for the Vacation Raffle, and $240 for the Rifle Raffle
  • Get Raffle info out on Facebook
  • Dolores State bank - Shawna spoke about how they are releasing a mobile banking app this week, with more features like bill pay coming in the future. Shawna would like to speak more about it on Nov 14th, once every feature is live. Added to speaker list as tentative.
  • Ed Merritt is retiring from the Dolores State Bank on Nov 17th. Party? Info to come.
 
Bike Race Meeting:
 
Please let Scott Cooper or Susan Lisak know which committees you would like to be on! Openings still available, would like at least 3-5ppl on each committee.
 
2017 - 2018 Race Director: Rocky Moss
 
2017-2018 Committees:
  • Volunteer Committee (Bike Rodeo / Registration area / Town course)
    • Shawna Valdez
    • Lou Ann Jacobsen Ball
  • Course Volunteer Committee
    • Scott Clow
    • Mark Tucker
  • Bike Rodeo Committee
    • Dr. Burnside
    • Dave Sanford
    • Robbie Singer
    • John Taveira
    • Carl Buchta
  • Sponsor Committee
    • Ed Merritt
    • Rocky Moss
  • Tshirt Committee
    • Susan Lisak
    • Ed Merritt
    • Shawna Valdez
    • Carl Buchta
  • Permit Committee
    • Tom Seymour
    • Mark Tucker
  • Advertising Committee
    • Susan Lisak
    • Rocky Moss
  • Webmaster for DoloresRace.com / Imathlete.com
    • Susan Lisak
    • Shawn Gregory
  • Facebook Webmaster
    • Susan Lisak
    • Rocky Moss
  • General Rotary Fundraising Committee
    • Susan Lisak
    • Rocky Moss
    • Dr. Burnside
    • Robby Singer
Meeting adjourned at 7:25am
Meeting Minutes For: August 22nd, 2017
 
Call to Order:   6:30am
  • Pledge of Allegiance
  • Inspiration
  • Question of the Day? What was your eclipse experience?
  • In attendance: Adam Barnhurst, Robbie Singer, Tom Seymour, Dr. Burnside, Scott Cooper, Ed Merritt, Dave Sanford, Lou Ann Jacobson Ball, Shawna Valdez, John Taveira, Susan Lisak, Carl Buchta, Cameron Elder, Dan Jones, Sheriff Steve Nowlin, Eli Brown, Deanna Truelson
 
Club Business & Announcements:  6:45am
 
Guest Introduction:
  • Cameron Elder, Student Government President - Dolores Schools
    • Will update Rotary periodically on school events and activities
      • Talked about homecoming events & parade, fundraisers, student activities
    • Attended a HOBY Leadership trip over the summer at Denver University
      • Funded in part by Dolores Rotary
      • Was there for 5 days as a staff member
      • 230 kids attended
 
Dolores Schools - Infant Toddler Center
  • They are in need of donations (toys, money) for the newly opened Infant/Toddler Center. Items can be dropped off at Scott Cooper’s office, at the Center directly or arranged to be picked up.
  • Opened on Monday, Aug 21st.
  • Motion made to give $100 to dolores school district for their Infant/Toddler center. Seconded and passed.
 
Bike Race Debrief - Continued
  • Sheriff Steve Nowlin
    • Spoke about some conversations with road department and closing of the road for the race, and successfully worked all the issues out before the race started.
    • High school students did not do very good at directing traffic, may need to close up alley near bank next year
    • Asked if the race time could be started 10-20 minutes early. Will discuss the possibility at future bike race meetings.
  • Robby Singer
    • Happy of sheriff’s response with car accident and target shooting incident
    • Handicap parking areas next year? Saw a lot of vehicles looking for handicap accessible parking.
  • Dr. Burnside
    • Had some close calls with traffic and parking behind the medical center, would like to talk about having parking attendants and charging for parking
    • Proposed on next goodie bag order, that we get sponsors for bags, maybe 20 sponsor logos @ $250/piece, no year, 1000 bags, and the first right of refusal on the next run, switch colors on next run.
  • Ed Merritt
    • Some outstanding money owed from sponsors
    • Approx $8200 profit
    • Motion was called to donate $300 to Search & Rescue, $100 to the Dolores Fire Department, and $100 to the Dolores Football team. These amounts were the same as what was donated last year. Seconded and passed.
  • Other Bike race notes
    • Fire department - see if they can video the race start using a drone
    • 5K fun run - needed a lot more attendance and the word getting out to parents.
    • More two-way radios and announcements of riders coming in.
    • Rodeo was well attended, and the course was great this year, but they were short on volunteers
    • More emails about volunteer needs and times to show up
    • Shawna Valdez offered to be next year’s volunteer coordinator
    • John Taveira & Robby Singer offered to be on next year’s Bike Rodeo course committee
    • Will continue to have bike race meetings on the 4th Tuesday of every month
    • Kokopellis want to donate water bottles for bags next year
    • Osprey will donate $1500 in packs next year
    • Invite The Galloping Goose Society as guest speaker
    • Talked about naming the 50-mile endurance course the “Galloping Goose”
  • Items from prior meetings:
    • Work on controlling traffic and route thru town
    • Put up signs two weeks early for road shut down, notices at Doc’s Marina
    • Course was marked well, maybe a better warning where the 13-mile accident happened, or have volunteers stationed there next year
Meeting adjourned at 7:30am
Meeting Minutes For: August 15th, 2017
 
Call to Order:   6:30am
  • Question of the Day? Share an experience you had this weekend.
  • In Attendance: Carl Buchta, Adam Barnhurst, Tom Seymour, Robbie Singer, Dr. Burnside, Valiena Rosenkrance, Scott Cooper, Ed Merritt, Dave Sanford, Dan Jones, John Taveira, Susan Lisak, Paul Bilger, Val Truelson
 
Club Business & Announcements:  6:45am
 
Today’s Guest Speaker:
Valiena Rosenkrance - Preschool Director, Dolores Schools
  • Talked about their new Infant Toddler Program
    • Last year, they were concerned about all the teachers having babies, so after some research for an expanded infant-toddler program, they were able to secure a $13K grant for modular reconstruction, another $10K from state, and lots of donated time, money and materials from Cortez Electric, Corky’s Plumbing, Stone sand and gravel, Four Corner’s Material, Rosenwell Engineering, Town of Dolores, and the Dolores State Bank
    • Because of this program, they were able to retain 2 teachers, and attracted new teachers because of the program
    • Still in need of toys for infant & toddlers, and any monetary donations to help with supplies and things. Please drop off to Scott Cooper.
 
Bike Race Debrief
  • 130 Riders, 81 Bike Rodeo kids, 8 5K fun runners
  • Small / Med / Large T-shirts are gone. We still have Mens/Womens XL and 2XL available
  • Online Revenue from riders: $4557.27 (need same day registration $$$)
  • Website traffic this year is way up
    • 198% higher compared to all of 2016
    • 15,510 clicks compared to 7813 clicks last year
    • August is a record breaker, with 4910 clicks as of Aug 14th.
  • Facebook has been updated with photos, video’s and events
  • 2018 registration is now open, with a $20 discount if registered by the end of this month.
  • Website updated
    • 2018 information and dates
    • Registration page with link to imathlete, along with pricing and dates to register by
    • Results page has info and links to Rocky Mountain Timing
  • Work on traffic and route thru town
  • Put up signs two weeks early for road shut down, notices at Doc’s Marina
  • Should we have a policy for injuries that they must be escorted back to town or to hospital? no, can't force them if they refuse treatment, against law.
  • Course was marked well
  • Volunteers turnout was good,
  • Better warning sign at dip, or volunteers there to warn
  • Still waiting on some sponsors to send their promised donations
 
Rotary membership dues:
  • 22 members have paid, 12 members still need to send their dues in.
 
Future Guest Speakers needed - will create a Google Doc for Rotarians to access, Link is here
  • Middle two/three Tuesdays set aside for speakers, none in July
  • 4th Tuesday is for bike race discussion and bingo
Meeting adjourned at 7:30am
 
Meeting Agenda For: July 25, 2017
 
Call to Order:   6:30am
  • Pledge of Allegiance
  • Inspiration
  • Question of the Day? If you had a half hour to decompress, what would you do?
Attendance: Dana Hill , Dr. Burnside, Rocky Moss, Ed Merritt, Dave Sanford, Lou Ann Jacobson Ball, Paul Bilger, John Taveira, Susan Lisak, Charlie Powell, Shawna Valdez, Eli Brown  
 
Club Business & Announcements:  6:45am
 
  • Bike Race
    • Kid’s bike rodeo follow up
      • 7 bicycles donated
      • Helmets - Dr. Burnside to confirm with health department
      • Time for volunteers to show? Dr. Burnside will be marking the course in morning, would love to have some volunteers around 8-9am to help move items from the shed to the bike rodeo area, weather dependent, then would need more volunteers starting at 4pm.
      • Rocky is coordinating cheer team as volunteers
      • John Taveira is working on a 3-tiered winners podium
  • Volunteers Needed to help stuff bags, 6:30am at the Ponderosa Restaurant
    • 1st Stuffing date - Aug 8 for swag items
    • 2nd Stuffing date - Aug 11 for t-shirts and chips
  • Bibs need to be delivered to Rocky Mountain timing
  • 5K fun run
    • How will we get sign ups?
  • Stats -
    • 20 racers signed up as of July 30 (100% increase from last year’s 10 racers, same time)
      • 15 men, 5 women
      • 9 for the 50-mile
      • 5 for the 33-mile
      • 6 for the 18-mile
    • 101 T-shirts already allotted to sponsors, racers, and additional orders
    • $6125 revenue from sponsors
    • Website traffic: 9272 website clicks for 2017 (as of July 30), which is more than all of 2016 at 7813 clicks.
Meeting Agenda For: July 18, 2017
 
Call to Order:   6:30am
  • Pledge of Allegiance
  • Inspiration
  • Question of the Day?  What are your experiences with lightning?
 
Attendees: George Small, Sue Small, Tom Seymour, Robbie Singer, Dr. Burnside, Susie Lauther, Roger Ptolemy, Scott Cooper, Ed Merritt, Adam Barnhurst, Paul Bilger, Dan Jones, Charley Miller, John Taveira, Susan Lisak, Carl Buchta, Dana Hill, Jim Reser
--18 attendees--
 
Club Business & Announcements:  6:45am
 
  • Quick update on the bike race
    • T-shirts
    • Insurance certificate
    • Permits - county permit is approved and paid for.
    • Posters - 10 posters for Enchantment Resort raffle created and distributed to those who will be selling tickets. Susan will work on raffle poster, but need info and value
 
One of RYLA students, Skylar Brill, has expressed interest in being an international exchange student
 
  • Visit from George Small, Rotary District Governor
    • Celebrating 100 years of Rotary International and 75 years of the Dolores Rotary Club!
    • 30 years of women
    • Ian Riseley from Australia is RI president. Theme is “Making a Difference”.
      • Required activities - pay club dues, report volunteer hours and service projects and contributions in Rotary Club Central.
      • Support & strengthen clubs - Set at least 10 goals, update or develop strategic plan, net gain in membership, net gain of female members, net gain of members under 40yo, engagement in outside activities, new club or Rotary Community Corp, Sponsor or Co-sponsor an Interact or Rotaract
      • Focus and increase humanitarian service - sponsor/participate in PolioPlus activity, Global or district grants, one environment focused project (plant a tree, recycling, etc), collaborate with clubs to increase scope or visibility, involve rotary alumni in projects/events, increase club giving by 10%, increase number of members giving $25 or more, attain a minimum annual fund giving of $100 per capita, use rotary ideas to contribute a project or seek resources for local or international projects.
      • Enhance public image and awareness - use brand central guidelines and templates in all communications, regularly update club's website and social media (follow 5470 website), host or promote a community event to support world polio day, host 1 network event for professionals, establish or continue a partnership with government, corporate or NGO, host a community forum highlighting clubs work and find solutions, local media coverage of project, event or fundraiser, promote peace and develop future leaders with at least one RYE or RYLA
      • The “Three Legged Stool” - so what should be the focus to make our clubs stronger and sustainable?
        • Public Image - tell them who you are and what you are
        • Membership
        • The Rotary Foundation - annual fund, polio plus, endowment (major gifts)
      • Stronger and sustainable clubs
        • Leadership Continuity
          • PE & PEN selection and training. How about extending your leadership team?
          • Assembly and conference attendance - Pueblo in April 2018, club leadership team should be there.
          • Rotary leadership institute - Paulette Church and Anne Harris head it up, sessions for new members, listed on rotary district website,
          • Grant training - must have someone that has grant training
          • District committees - volunteer for a committee, better advantage to doing club projects
          • Zone leadership institute - from idaho to texas
          • District awards - DD monroe (50+ members) & JE chenoweth (under 50 members
        • Actions of the council on legislation
          • Traditional meetings
          • Flexibility in mtg frequency and format, must have 2 traditional meetings per month, but others can be flexible
          • Attendance
          • Membership types, corporate membership, family membership, put in bylaws
          • Rotaract dual membership - 18 - 35 years old
          • Business, professional and community leaders
          • Four way test
          • Join rotary, exchange ideas, take actions
          • People of action
        • Changing demographics
          • We were all younger, but how about old ways? Can I get your old club leadership vs rotary club central? Put in goals and collect data
          • Lifestyle demands - create ways to involve young families, young professionals
          • Technology
          • District 5470 educational group - 501(c)3 avenue of operation
        • George Small’s challenge:
          • Communication - social media presence
          • Collaboration - what is the big secret? Events, fundraisers, ideas, etc. share with other clubs, community partners,
          • Planning - update or develop a strategic plan, contact chip Ecks, district administration
        • The probability of completing a goal
          • You have a goal: 10%
          • Set a time to do it: 40%
          • Plan how you will do it: 50%
          • Commit to someone else: 65%
          • Specific accountability with a person: 95%
        • Resources
          • D5470 directory and planner
          • Clubrunner
          • RI club and District support (Emily Tucker and James D’Mato) 866-976-8279
          • My rotary and rotary club central (www.rotary.org)
          • Be a vibrant club
          • Rotary Leader (emailed bi monthly)
          • Membership matters (4th tuesday) - web seminar, interactive
          • Manual of procedures
          • RI Code of policies
Video - a century of doing good in the world:
 
 
 
Rotary Meeting Minutes For: July 11, 2017
 
Question of the day? Which famous person do you look like?
 
In attendance: Tom Seymour, Robbie Singer, Dr. Burnside , Scott Cooper, Ed Merritt, Dave Sanford, Lou Ann Jacobson Ball, Charley Miller, John Taveira, Susan Lisak, Paul Bilger, Rocky Moss, Shawna Valdez, Carl Buchta, Eli Brown,
 
Scott Cooper’s Presidential Address
  • Goals for the year…  Increasing membership, especially female membership.
    • Want to get above 40, back to 35
    • Give all speakers an application
  • Rocky Moss has asked to waylay her term as PE, and will see if another can take her place.
  • Celebrating Rotary International 100th year next mtg. with our District Governor and a cake.
    • Deanna with Ponderosa to make cake with Rotary Wheel
    • It’s the 75th year of the Dolores Rotary club, 100th year of Rotary International
  • Teacher Award: once per semester, or once per year?  Think like Student of the QTR.
    • Excellence in Education/Teacher of the year, get some kind of reward, to be used in their classroom, let students decide (the challenge with students deciding is that elem students will always pick their classroom / homeroom teacher… Might have to ask the staff to nominate…?
  • Satellite Rotary Club? Maybe meets at noon or in the evening?  
    • Different time?
  • Student lead Rotary Club (Interact)?
    • Animas high is closest one, need sponsorship from active rotary club in community, look for service learning or international project
    • Dave has researched and coming from bigger high school, but Roteract for college students, 18 - 36, young adults, opportunities to recruit, put info out there
    • Meet lunchtime on campus, meet Jen Huffman
    • Reach out to Shannon Livick to develop Rotaract

Yearly dues to be paid this month - $150
 
Bike Race Agenda
  • T-shirt discussion
    • Made decision to go with local vendor, SW printing @$10/each
    • Susan & Rocky to go finalize the order with SW printing
    • Due date Monday Aug 7th for final product
  • 5K Fun Run.
    • Bandannas $3.58 each. We should design them with no year, Dolores Rotary Club, 22x22, logo takes up 18”
    • Find out if there’s a price break if we order more. Susan checked and there is a price break at 300, which would bring the cost down to $2.87 each. Still a very high price.
  • Raffle poster - selling some tickets
    • Rifle, need retail value of rifle, cost of tickets, time of drawing 7:30pm, decided going to Community center and dolores schools, paid $345, retail $419, plus case plus bipod, approx $811 retail?
    • Decided to sell 500 rifle tickets @ $10/ticket, $5000 possible revenue
    • 10 copies of poster need to be make, electronic version
 
  • Discuss sponsorships
    • Now at $5675
    • Kokopelli will donate to swag bag fillers up to $500, need logo on tshirt
    • Osprey logo on there as well, They will donate lots of packs for prizes
  • Bike rodeo :  
    • Charley needs ice packs cost from Chris T.
Get Scott Clow and Mark Tucker to talk about volunteers needed
Need list of things to do to prep for bike day
Stuff bags with swag on Tuesday before, then t-shirts and bib on Friday before, at ponderosa
Tuesday before the meeting, need all swag items
Signs out on the 30th of July to notify everyone of race, Tom to head
Event permit is turned in
Need insurance, check with Mark Tucker
Reach out to Empire electric to get in on their calendar for race and rodeo
Zumag just came out, already online, focused on service, picture of Mark and Denis and Bob Sanders
Updating brochures to put into bag, Rocky & Susan to update, Shawna, proof by next Tuesday
 
Upcoming Presentations and Important Dates:
  • 7/18 Visit from George Small, Rotary District Governor
    • Must stand when he walks in the room
    • No other presenters
    • Has projector and laptop
    • Celebrate 100 years of Rotary International and 75 years of Dolores Rotary Club!
  • 8/15 Valiena Rosenkrance, Director of the Teddy Bear Preschool
  • 8/19 Commodities Distribution
Bike Race Meeting Minutes For: June 27th, 2017
 
In Attendance: Tom Seymour, Scott Clow, Dennis Jewel, Adam Barnhurst, Dr. Burnside, Scott Cooper, Ed Merritt, Mark Tucker, Charley Miller, John Taveira, Paul Bilger, Shawna Valdez, Susan Lisak, Carl Buchta,
 
Question of the Day? What was your favorite Saturday morning TV show?
 
Bike Race Minutes:
 
Rocky Mountain Timing finish line, timing mat and clock
 
Chip timing discussion with Josh Dalley at Rocky Mountain timing:
  • Finish line is a metal truss with timing mat and clock, and can be from 8 to 30 feet long (see above pic)
  • There will be an interactive monitor where finishers can check their time by entering in their bib number.
  • Results can be posted as soon as the last racer comes in.
  • Josh will need the bibs prior to the race so that he can start adding the chips to them. Will deliver them to him the week prior to the race
  • Will give him the final online registrant list the Friday prior to the race
  • Will email him a list of the classes and age categories so that he can set up his software (done).
T-shirt discussion
  • Pricing/Who to give business to/Fabric and style/1 color logo and 4 print run - black
  • If we stay with the local printer, should get everything ready by July 11th. If we go with an online vendor, we will need to come up with our own logo and give more lead time to have the shirts delivered.
  • Tom Seymour will visit with Jon and David at SW Design to finalize fabric and color so that they can get us pricing for 320 shirts. Update: quote received from SW Design was $10/shirt.
County Permit - Tom Seymour is setting up Montezuma temporary use permit. Putting Scott Cooper down as contact person. Application fee of $100 needed. Will include a pic of the poster and the web page. Must have it in at least 30 days prior.
 
5K Fun Run
  • Will come up with a form for them to fill out.
  • Reaching out to cross-country team for assistance
  • Shawna has priced bandannas out thru SW Design @ $2.25/each. Jon @ SW said he would see if there were any other options. We should order around 100 bandannas with no year.
Discuss volunteers needed for each station
  • Usually have 4 volunteers at finish line, but with timing system, will no longer need them there so they can be freed to volunteer at another station. Scott Clow will work on placement and number of volunteers needed.
  • Mark Tucker is looking into number of volunteers on the course.
  • Will be setting up a volunteer meeting a couple days prior to race
Swag bag discussion.
  • Talked about what items we could we get in the bags
  • Tom has around 1000 blue plastic goodie bags.
  • Kokopelli’s will donate, Scott to finalize
  • GST Liquors wants to donate small liquor bottles, concerned about alcohol to minors, so we may use it for another occasion.
  • Dave said there are still some goodie bag items in storage
  • Try to nail down goodie bag items by July 17th
  • Week before the race is stuffing party, August 8th, shirts and bibs on Friday prior
Bike Rodeo discussion
  • Health department will order a bunch of helmets this year so that we don’t run out. We pay $5/helmet.
  • Scott will follow up with Kokopelli’s to help tune bikes
  • Dr. Burnside is trying to find safety cards online pre-printed, otherwise may have to go without.
  • Have a total of 8 bikes this year:
  • 2 in storage for young kids
  • Dr. & Mrs. Burnside will give 4 bikes, 2 boys, 2 girls
  • Shawna will get a girls 20 - 22 inch bike
  • April Seymour will get a boys 24 - 26 inch bike
Discussed sponsorship opportunities
 
Meeting adjourned at 7:30am
 
In Attendance: Dr. Burnside, John Taveira, Susan Lisak, Ed Merritt, Paul Bilger, Scott Cooper, Denis Boon, Dave Sanford, Mark Tucker, Tom Seymour, Adam Barnhurst, Carl Buchta, Rocky Moss, Eli Brown, Deanna Truelson
 
Question of the Day?  What's your favorite form of exercise?
 
Club Business & Announcements:  6:45am
 
Bike race updates
  • T-shirt update - delayed until next week's bike race meeting

  • Discussed getting Bill Stanley to send out an email blast to parents and kids for 5K fun run. 

  • Discussed sponsors updates and those who have not given any commitment, and also talked about new businesses to check with on sponsorship (campgrounds, breweries, pot shops, hotels, restaurants, coffee shops, liquor stores).

  • Discussed how raffle tickets will be sold and how they will be displayed. Will create posters to display, 2 for the Dolores State Bank, 1 at the Ponderosa, and 1 at Charley's Barber shop. Then we may put out tables at various venues and events, like the county fair, harvest fest, City Market, etc. Will make 15 posters. 

  • Discussed having a secondary raffle of a varmint rifle, like a Savage 17 bolt action rifle, a case and scope, with a retail value around $300-$500. Tickets at $20/each, limited to 250 tickets. Proceeds will go to Dolores Community Center and Dolores Schools. Motion called and passed.

Rocky is selling tickets for the Cortez Chamber for a .40 caliber pistol at $20/ticket with a limit of 200 tickets, drawing is July 13th.
 
Ed asked for clarification on how much money to send to Kaylee Bowie. Scott researched and $500 is what she was awarded. 
 
Denis passed around a letter from the Montelores Childhood Development Center.
 
Discuss and vote on motion called by Rocky Moss to donate $100 to United Way’s 100 x $100 campaign.
2nd by Dr. Burnside - motion passed
 
Dave Sanford talked about this year's RYLA event - There were a total of 8 kids, 4 from Mancos, 2 from Dolores, 2 from Dove Creek. Dave gave kudos to our club because we support RYLA better than any other club in the area. The program itself was good, kids enjoyed it and learned a lot. Tom gave Dave the credit for supporting RYLA through the years and making it happen.   
 
Today’s Presentation:
None
 
Meeting adjourned at 7:30am
 
Rotary Meeting Minutes for 6/13/17
 
In Attendance: Scott Cooper, Carl Buchta, Robbie Singer, Adam Barnhurst, Chris Trusler, Dr. Burnside, Alex Prime, Denis Boon, Ed Merritt, Dave Sanford, Tom Seymour, Charley Miller, John Taveira, Susan Lisak, Dan Jones, Rocky Moss, Val Truelson, Eli Brown
 
Question of the Day: What's your favorite bird?
 

 
Bike race updates:

Slaven’s said they would donate some merchandise, as they do not sponsor with cash. John Taveira will look to see if they carry any bike racks or bike locks, or go with some camping equipment. Will only add them to the website if their retail cost of their donation goes above $75.

Bike race t-shirts update. Last year we spent around $3200 for t-shirts, around $10-12/piece. Chris brought a couple shirt samples that he orders for the school from an outside company at $4.90/each for 1-color, 1-run print. Pricing will be more for 4-run, 2-color prints, he's guessing around $6.50 - 8.50 per shirt, which will save a lot of money towards the cost of shirts, especially since only a handful of people actually wear the shirts around town after the race. Scott Cooper asked for Chris to get a quote for a 1-color nicer shirt (80-90% polyester) as well as a lower tier shirt (50% polyester-cotton blend), along with a price for bandannas.
 
Vista Grand Inn/Valley Inn Nursing home will donate $500 to be on sleeve of t-shirt.
 
Viva salons added $40 to their donation, bringing their sponsorship amount to $75 dollars.
 
Decided not to send anyone to the Rotary Leadership Institute on Saturday June 24th in Colorado Springs. If we decide we want to take advantage of any Rotary grants, we will then see if we can get someone certified. 

Decided that there will be no July speakers, and instead direct most of the meetings towards final planning of the bike race. There will be no Rotary meeting on July 4th.   
 
Talked about the Rotary's updated gun policy that was just sent out. Revisions allow us to hold gun raffles, as long as no club takes ownership of the weapons and transfers are conducted by third parties. 
 
****$150 annual Rotary membership fees are due.****
 
Today’s Presentation:
 
 
 
 
 
 
 
 
 
 
 
Alex Prime, United Way of SW Colorado
 
The United Way of Southwest Colorado's main objective is to collect money to distribute and support other non-profits. With their larger reach and worldwide recognition, they can make it easier for local charities and organizations to receive funding. 
 
They focus on three areas: education, health care, and economic stability

This chapter is independent of United Way Worldwide. 99% of the money stays in the area, and 1% goes to United Way Worldwide.

Alex is focused on figuring out new fundraising strategies. The bulk of funding is used for emergency needs, but they are looking towards more long-term solutions as well. Some of the fundraisers they are currently working on are:

100 x $100 challenge: The goal is to get 100 businesses to give $100 dollars in exchange of promoting them on Facebook. They can also challenge other businesses to give as well.
 
Taste of the Seasons - 20 restaurants participate in a wine and food tasting fundraiser hosted at Four Seasons Greenhouse, in early December.

Eat. Drink. Live United - June 14th at the Dolores River Campground - Live music by The Tomlynns, wood-fired pizza, beer, wine, food, kids activities, raffle. $10pp
 

Rocky asked for a motion to support the 100x$100 challenge. Will discuss at next meeting.
 
Meeting adjourned at 7:30am

 
Meeting Minutes for June 6th, 2017
 
In Attendance: Scott Cooper, Ed Merritt, Dr. Burnside, Mark Tucker, Dave Sanford, Lou Ann Jacobson Ball, Shawna Valdez, Eli Brown, Chris Trusler, Adam Barnhurst, Susan Lisak, John Taveira
Question of the Day? Anybody get on the water during Spring runoff?
 
Reviewed May 30th Bike Race meeting. Next bike race meeting is June 27th.
  • Discussed Friday’s kids bike rodeo schedule. No changes from last year. There are two bikes in storage, Shawna will donate 1 bike, need around 5 more bikes donated/purchased.

  • Thanks to Shawn and Dani for getting 250 trophies made, hopefully those will last us a couple years.

  • Hunter with Zumag will interview some Rotarians for 2nd article.

  • Rocky is beginning the online Facebook advertising in 10 days

  • Discussed T-shirts. Chris Trusler offered to get a quote from another shirt company that he works with. Chris will set up a Google drive folder where logo’s can be saved. Some logo’s are already on the website as well. Will need to scrutinize the preview shirt to verify all info is correct before printing. Deadline for sponsors to get on shirt is July 1st. For sizes, going with similar formula as last year, maybe less Women’s small. Last year ordered around 320 shirts.

  • Discussed Raffle tickets. Decided to have 2 raffle items: a 2 night stay at Enchantment Resort + $250 in spending cash, or a $1000 cash prize. First drawn winner gets to choose which prize they want. Retail value on 2-night stay is $1443.90, with the $250 spending cash would put the value at $1693.90. Maximum tickets to be sold is 1000 at $10/ticket. Dr. Burnside will file the appropriate raffle paperwork.

  • Discussed chip timing system again, and vote was taken in favor of going with Rocky Mountain timing at a discounted rate of $650. Rocky to coordinate with them. Susan has posted timing information and links onto the doloresrace.com website.

  • Discussed bike race budget, but will have more budget information next week.

  • Discussed filming with a drone and asking the fire department if they could do that for us. Rocky to inquire with Chris Barber.

  • Shawna will work on bandannas, yellow and blue, no year.

Dolores River Festival is this weekend. Friday night pre-show at Dolores River Brewery with the Durango Funk Allstars! Saturday, festival gates open 10 am, last band begins at 9:40pm. Great lineup of live music (doloresriverfestival.org). Tickets in advance $20, at gate $25.
 
Tune in To KKDC D’Crow 93.3 at 8:40 am this Thursday – The Chamberhood will be talking with Billy & Lainey Beyhan, Dolores River Campground, our 2017 Business of the Year
 
Scott distributed a proposed letter of support for the Dolores School-Based Health Clinic. Asking for up to $500K to build the Health Clinic, which will be attached to the building. Members approved letter, and Scott will sign in lieu of Denis who is out of town.
 
Meeting adjourned at 7:30am
Bike Race Meeting Minutes For: May 30th, 2017
 
In Attendance: Scott Cooper, Dana Hill, Dr. Burnside, Denis Boon, Lou Ann Jacobson Ball, John Taveira, Susan Lisak, Mark Tucker, Dave Sanford, Tom Seymour, Dani Gregory, Rocky Moss, Tom Rice
 
Meeting Minutes:
Friday, August 11th - Activities and schedule:
  • Chamber is responsible for the bike parade and the ice cream eating contest, Rotary will run the bike rodeo. Around a hundred kids last year. Parade starts at the General Store. Will have bikes to raffle off to kids where the kids will put their raffle ticket in the jar next to the bike of their choice. We currently have 2 bikes, will need at least 5-6 more. Rotary worked with the Health Department to provide helmets to all the riders for a $5/helmet fee. Kokopelli’s came in and gave free bike tuning. Sheriff’s department was there giving kids street riding instructions. Will need volunteers starting at 3:30 - 4pm to help set up the rodeo. Will check with student groups or High Desert Devo for volunteer support.
  • Friday, August 11th Schedule:
    • 5:30pm - Kids bike parade
    • 6pm - Kids bike rodeo
    • 7pm - Kids ice cream eating contest
Timing system discussion.
  • Josh Daly from Rocky Mountain Timing gave us a quote of $900 for up to 250 riders, and offered to sponsor some of the cost ($250), taking the final cost down to $650. The company will provide a finish line banner, RFID chips, RFID reader which will upload the times quickly and easily, photo finishes where riders can get a photo of themselves crossing the finish line, and a person to help load up same-day registrants into the timing system. It will make the timing of the race much simpler and will alleviate the need for volunteers to manually keep track of the time. But the cost is still a concern and the number of racers and donations may not be enough to cover the increased costs, possibly bringing our net proceeds down. Tabled for further discussion next week.
Metal Trophies.
  • Currently have around 60, may need up to 96 if all categories/age groups are represented. Dani will see about having 136 - 150 trophies made.
Posters
  • Posters are in, let Susan know if you’d like some to help getting them out to area shops.
Marketing Discussions
  • Scott will follow up with Colleen at Zumag for next article highlighting all that Rotary does for the community.
  • Mountain Flyer Magazine, Dani to reach out and gather info
  • Susan will send electronic copy of poster to Rotary Presidents in area.
  • Rocky will start advertising bike race through Facebook on June 1st.
  • Discussed having some radio PSA’s. Rocky to get with KSJD, KSUT, Cortez Journal, Moab?
  • Discussed having the race video’d via a drone. Scott to check with CDOT for any issues.
Bike Race T-shirt
  • Discussed possibly shrinking the Escalante Days logo on front to allow for companies to be put on the front of shirt. Decided no.
  • One sleeve has already been sponsored by Michael F. Greene PC.
  • Color was chosen, fabric was discussed and possibly having some cotton ones available.
Volunteer Info
  • Scott Clow and Mark Tucker to coordinate course volunteers, still planning on aid station at bottom of bean, see if Search and Rescue can cover the aid station, check color coded flagging. Suggested two people on the switchbacks to guide riders.
  • Shawn Gregory will send GPS info to the forest service so that we could see about having some volunteers with GPS.
  • Schedule Aug 8th with a volunteer meeting at the Town Park to go over schedule and assign stations, had approximately 30 volunteers last year.
Want to go over the budget at the next Rotary meeting June 6th.
 
Assigned Rotarians to follow up on sponsorship. Task list updated below with assignments.
 
To-Do and In-Progress Task List, updated 30-May:
 
Everyone
  • Start actively soliciting sponsorship, and you can now also direct them to the website link for monetary donations.
Scott Cooper
  • Contact for sponsorship: Lizardhead Cyclery, Sparks Plumbing, Dunton Hot Springs, Town of Dolores
  • Contact fire department to clean road for Friday’s bike rodeo
  • Follow up with ZuMag for next article - IN PROGRESS.
  • Coordinate volunteer meeting a couple days prior to race, Aug 8th, Town Park
  • Check with Sheriff’s dept to see about someone to go over Rules of the Road on Friday
Denis Boon
  • Contact for sponsorship: Habitat For Humanity Cortez, Ute Coffee Shop
Ed Merritt
  • Go over bike race budget at June 6th meeting
  • Contact for sponsorship: Bru’s House of Color, Colorado Land & Title, Comfort Air, Dewayne Findlay Logging, Dolores General Store, Dolores State Bank, First National Bank of Cortez, Gonzalez Construction, Jarvis Insurance, Kelley R. McCabe PC, Vectra Bank
Shawn & Dani Gregory
  • Contact for sponsorship: Osprey, Johnson Physical Therapy,
  • Check with High Desert Devo to see if they want to send volunteer for kid’s bike parade.
  • See if we can get more metal trophies, need 136 - 150 more
  • See about a presence in Mountain Flyer Magazine
  • Give GPS coordinates to Forest Service - DONE
Rocky Moss
  • Contact other Chamber of Commerce’s with race info
  • Chip timing discussion - IN PROGRESS
  • Contact KSJS, KSUT, Cortez Journal, Moab with PSA
  • Drone to film race start?
  • Contact for sponsorship: Empire Electric
Mark Tucker
  • Secure USFS 5 year permit - IN PROGRESS
  • Contact for sponsorship: 2nd Avenue Sports, Cortez Electric, Dolores Liquors, Reflections in Metal,
Scott Clow
  • Coordinate volunteers for trails and aid stations
  • Reach out to Search and Rescue
  • Check color coded flagging on course
Dr. Burnside
  • Order Rules of the Road cards?
Tom Seymour
  • Secure County permit - In Progress
  • Work with Chris T on T-shirt style options
Chris Trusler
  • Work with Tom S. on T-shirt style options
  • Contact for sponsorship: New Country Auto Center
Shawna Valdez
  • Secure bandannas for kid’s bike rodeo
Lou Ann Jacobson Ball
  • Contact for sponsorship: Breitenbach Chiropractic, Slaven’s True Value
Lloyd Kramer
  • Secure 2-night stay at Sophia’s Retreat?
John Taveira
  • Contact for sponsorship: Big R of Cortez, Choice Ace Hardware, T Box Liquor, West View RV Park
Shannon Livick
  • Contact Kokopelli’s for sponsorship
Vic Veira
  • Contact for sponsorship: Royal Order of Rogue Bulls
Dave Sanford
  • Organize 1 aid station
Susan Lisak
  • Secure some corporate sponsorship for prize donations, sponsorship, and aid station donations (like Gatorade, PowerAde, Red Bull, Coca-Cola, Budweiser, Coors, etc). See if one of them want’s to pay to advertise on a Finish Line banner. IN PROGRESS
  • Email blast to past racers.
  • Collect last year’s racer data.
  • Add event to various websites to promote demand and early registration - IN PROGRESS
  • Send out copies of poster to other Rotary presidents
  • Contact for sponsorship: Amangiri, City Market, Encantos Products, IFA Country Stores
Meeting Minutes For: May 23rd, 2017
 
In Attendance: Rocky Moss, Scott Cooper, Darwin Cooper, Adam Barnhurst, Chris Trusler, Dr. Burnside, Denis Boon, Ed Merritt, Mark Tucker, Dave Sanford, Tom Seymour, Jenifer Hufman, Dan Jones, Susan Lisak, Val and Deanna Truelson, Paul Bilger, Kelly Matthews, Dean Matthews, Jeannie Matthews, Tristan Medina, Sue Garlick
 
Question of the Day? What is your favorite quote.
 
Club Business:
 
Jim Phillips and Patrick Colton scholarships - Have two applicants for the Patrick Colton scholarship and zero for the Jim Phillips scholarship. After some discussion, it was voted that both Patrick Colton applicants would each receive a $500 scholarship. Recipients are Kayleen Bowie and Bailey Boyd.
 
Kayleen has volunteered at the gun show, is on a shooting team and has earned expert classification, plays volleyball, member of high school leadership and National Honor Society.
 
Bailey is student class president, service learning project, set up the Color Fun Run for the Pinyon Project, and volunteers at the hospital weekly.
 
Student of the 4th quarter - Kelley Matthews, $250 scholarship recipient 
Kelley is involved in everything, she plays sports, does many community service activities, she’s on the board of the School Youth Community Collaborative, and does some social work. She is taking a year off to work for McCabe’s Law Office to gain experience, then she is going to Fort Lewis College to major in social work. Her aspiration is to become a family lawyer.
 
Rocky Moss says everything’s going great at the Visitor’s Center, she is getting a lot of good reviews from bikers on the McPhee Overlook Trail, she’s hired 2 people to work the Visitor’s Center. Go see the Weatherall family display at the Anasazi Heritage Center. 
 
School Updates: 

Chris Trusler noted that Football Camp is June 22 - 24 for grades K - 8 at the high school, 200 kids expected this year.

Chris T. and Jen H. talked about their track athletes and the races and awards they’ve garnered recently. Tristan Medina was present at the meeting and was at the most recent State Track meet with an eighth-place podium finish in the 110-meter hurdles, along with a seventh-place finish in the 300-meter hurdles. Tristan has also qualified for the state wrestling tournament twice, lettered four times on the football field and led the Bears basketball as a do-it-all point guard. https://the-journal.com/articles/48856-tristan-medina-paces-dolores-bears-at-state

Graduation ceremony is this Saturday at 10am

School construction projects:

Have a $110K grant to build a playground for middle school students on the SE corner, hopefully completed before school starts in the fall.

They will be moving a 2-room modular and renovating it to become the new Infant/toddler daycare center. Their current capacity is 8 infants and 8 toddlers, with possible expansion in the future. All spots are already taken. This will create 4 new jobs and fill a much needed demand for childcare. $38/day/child.

Scott is working on a planning grant for a School-Based Health Clinic, which they will try to apply for capital funds up to $500K, as well as applying for funds to manage the clinic for 3 years at a time. The clinic would be open during school days for ages 1 - 18yrs, and during the summer 1 day a week. Payment for services would be on a sliding scale, and will also provide needed behavioral health services.

Working on getting grants to build a school track. Was not chosen for one grant they applied to this year, are re-applying for next year and are looking at some other funding alternatives.

Chris Trusler recently went with some students on a Leader-to-Leader Summit, which was very good for the kids, they got to meet with team captains, Athletic Directors and stakeholders. Chris spoke about getting to jailbreak one of his favorite middle school students just recently diagnosed with leukemia out of hospital for a surprise visit with the Denver Broncos. They were able to live stream it back to the school. Jen Hufman talked about how two students decided they wanted to help with medical expenses for him and took it upon themselves to raise $4K on this student’s behalf.

Summer lunch program will begin soon for ages 1 - 18. Running for six weeks, providing programming sessions during lunch. Scott Cooper thanked the group again for the donations of supplies and cash.

Tom Seymour says he's pleased at how much Rotary is integrated with the schools, happy with the relationship, glad we have scholarships available, and it’s fantastic to see the positive changes over the last 8 years.

Discussed District grants for rotary. In order to be considered for any grants, someone needs to take the Rotary grant course every year.

Meeting adjourned at 7:30am

 

 
 

Meeting minutes for 5/9/17

 

In attendance: Susan Lisak, John Taveira, Ed Merritt, Denis Boon, Robbie Singer, Dave Sanford, Scott Cooper, Tom Seymour, Charley Miller, Dan Jones, Mark Tucker, Adam Barnhurst, Shawna Valdez, Eli Brown, Jeff Pope

 

Question of the day: If you could paint a picture of any place, where would that be?

 

Club Business & Announcements:  6:45am

 

Bike Race

  • After some discussion, decided to have the experts finish through the McPhee Overlook trail. Discussed possible alley traffic between cars, riders and runners. Also discussed adding a small prize ($50 - $100) to the top finisher who sets the new Expert time record. Ed called the vote to change, seconded by Scott C., and the motion passed. Will notify residents in that alley area a week prior to race.

  • Shawn Gregory rode the Expert route this past weekend, and will load all the updated maps onto the website this week.

  • Talked about adding a “squeeze” near the finish line, allowing only the space for 1 rider to get through the finish at a time.

  • Fun Run will not be timed. Endurance will start at 8am, Fun Run at 8:30am, and Expert, Sport and Beginner will depart at 9:50am, just before the parade starts at 10am.

  • Ed Merritt will be at the 12 Hours of Mesa Verde Race this Saturday, and will pick up the Sports drink mix donated by Tailwind Nutrition as well as give out our postcards for the bike race.

  • Bike race website has been updated, take a look and give any feedback for ideas and changes to Susan Lisak. www.doloresrace.com

  • Talked about getting bandannas for the Fun Run with the Rotary logo but no year information on them so they can be re-used in future years. Shawna will follow up with the printers on them.  Fun Run pricing is set at $10 per adult, $5 per child 18 & under.

  • Discussed using some of the student art work created last year as silent auction items, and see whether to repeat the project this year with the art students. Scott will research.

  • Dave Sanford reported a lot of leftover t-shirts in storage, along with some leftover goodie bag items that can be re-used for this year’s bags. Extra utensils and paper products in storage were donated to the Summer Lunch Program.

  • Next bike race meeting is May 30th, 6:30am.

An anonymous donation was made in the amount of $1000 to the Imagination Library and $500 to the Dolores Summer Lunch program. Rotary is going to contribute another $100 to the Lunch Program, for a total of $600 for the Lunch Program.

 

Jeff Pope - with KSJD Radio (ksjd.org)

  • Produces 5 daily newscasts a week

  • KSJD began in 1986 with a budget of $25K in the red, and today has a budget of $630K, employing 8.5ppl

  • They reside in the Montezuma bank building, along with the Sunflower theatre.

  • KSJD considers themselves a media organization, with audio, website, and digital access.

  • Major funding is through individuals and corporate sponsors, making up 80% of the annual revenue.

  • Corporation for Public Broadcasting (CPB) gave KSJD $135K this year. With possible changes in the future for CBP to give funding, this may impact the future of the radio station as well.

  • KSJD has a large footprint of coverage around the Four Corners Region

  • Jeff Pope’s vision for the future is growing modestly, increasing entertainment, cultural aspects, getting digital cameras to record shows and feature them on Rocky Mountain PBS, as well as growing the news and reporting more local issues like the county commissioner’s meetings on Mondays.

  • Their sustained giving programs brings in about $35K annually.

 

Meeting adjourned at 7:30am

 

Agenda For: May 9th, 2017
 
Call to Order:   6:30am
  • Pledge of Allegiance
  • Inspiration
  • Question of the Day?  
 
Club Business & Announcements:  6:45am
 
  • Bike Race
    • Discuss whether to amend the course for the Expert riders to start the same way as the Sport & Beginners, but then go through the McPhee overlook trail and end the same route as the Endurance riders. If we decide to move ahead, the course record will need to be re-established, so no record breaking prizes will be given out this year.
    • Back alley route has been slightly changed to go down 4th street instead of 3rd due to private property.
    • Tailwind nutrition agreed to give us some of their product for their race. Rocky Gingg will be at the 12 hours of Mesa Verde this Saturday, where we can pick it up. Is anyone going to that event that can pick up the donation items for us?
  • Dolores Summer Lunch Program - $138 was collected via the group last week. Discuss whether to offer any other financial support and if there is availability in the budget.
 
Presentation:
 
  • 5/9 Jeff Pope with KSJD
 
Upcoming Presentations and Important Dates:
  • 5/16 Steve Nowlin, Montezuma County Sheriff
  • 5/20 Commodities giveaway
  • 5/23 Shandra Gibbs Minor with Shooter’s World
  • 6/17 Commodities giveaway
 

Meeting Minutes For: May 2nd, 2017

 

In Attendance: John Taveira, Dr. Burnside, Denis Boon, Susan Lisak, Paul Bilger, Scott Cooper, Darwin Cooper, Dana Hill, Shawna Valdez, Mark Tucker, Lou Ann Jacobson Ball, Dan Jones, Dave Sanford, Adam Barnhurst, Rob Singer, Ed Merritt, Rocky Moss, Ashley Schrage, Keith Procyk, Eli Brown

 

Call to Order:   6:30am

  • Pledge of Allegiance

  • Inspiration

  • Question of the Day?  Would you rather be a giant rodent or a tiny elephant?

 

Club Business & Announcements:  6:45am

  • April 25th Bingo update

    • We raised $220 from bingo sales, and $535 from auction sales. Another $100 came in afterwards, for a total of $855 for the Dolores Community Center.

  • Bike Race update

    • Discussed the possibility of adding a fun ride up and around the Boggy Draw trail. Mark will add it to forest service permit just in case.

    • Noted that the bike race proceeds will go towards Dolores High School Scholarships and RYLA (Rotary Youth Leadership Awards) recipients from Dove Creek, Dolores, and Mancos.

    • Raffle proceeds will benefit the Imagination Library and maybe one or two other entities. Tabled for further discussion. Raffle will be drawn near the end of the year.

    • Rocky will be sending bike race info in a special newsletter.

    • Update: the National History Day (NHD) students will be the ones in charge of coordinating the Family Fun Run. Jen Huffman, Dolores principal, will represent and will be invited to the next bike race meeting.

    • Back alleys are clear, and Shawna talked to the Town, and they saw no problems with us utilizing the alleyways during the bike race.

  • No change on the Rotary clubrunner website.  $420/year for subscription, Rocky and Susan mentioned the site was easy to navigate and upload info to and had all the past history of club info.

  • No more bingo until maybe July 29 at the Dolores River Campground to benefit the Dolores River Campground. The campground may serve alcohol and set up live music. No one is set yet as beneficiaries for the September and October bingos. Rocky wanted to try setting up an additional bingo in August and will fill out the necessary paperwork should we move forward with that. If it goes well, Rocky said we should consider running bingo all summer.

  • Question was posed about the Facebook page. Rocky has been upkeeping http://facebook.com/doloresrotaryclub. Any other pages or sites that may have been set up in the past are not known and are no longer being updated. Rocky will give Susan access to the FaceBook page to post and make changes.

  • Scott introduced Keith Procyk, a candidate for school counselor from Pittsburgh, PA. Wanted to tour the area before deciding to accept a position at the school.  Will be here until Wednesday morning before flying back.

  • Chamber of Commerce banquet was a success, will be able to fund scholarships from the monies donated.

  • Visitor’s Center is now open! Rocky was able to hire a part time student.

 

Presentation -

Ashley Schrage, PTA President and Site Coordinator of the Summer Lunch Program

  • This is Ashley’s 3rd summer running the summer lunch program.

  • Served over 3200 meals over the last two summers, forecasting 1200 meals this season.

  • Program is 6 weeks long, begins in June with about 50 kids a day, Mon - Thurs, 11:30am to 12:30pm, free to kids 18 and under.

  • Most of the kids who attend would normally be wandering around the area during the summer months, many without adequate nutrition. This programs serves as a focusing point, giving them something to do and a place to go, along with a good meal.

  • There are different themed days to provide programming during lunch time, and this year Ashley is looking to expand the programming, like having the students harvesting food from the Montezuma school to farm program.

  • In need of many supplies, like forks, spoons, plates, bowls, napkins, paper towels, trash bags, soap, disinfectant spray, temperature gun, spray bottles etc.

  • Any supply donations can be dropped off to Scott Cooper at his office, or can be brought to the next Rotary meeting.

  • Working on partnering with a restaurant to provide the food for the program.

  • Ashley is also asking for any financial support the Rotary can provide. Members will discuss at next meeting.

  • A donation cup was passed around, and $138 was collected to help pay for an IR thermometer and other supplies.

 

Upcoming Presentations and Important Dates:

  • 5/9 Jeff Pope with KSJD

  • 5/16 Steve Nowlin, Montezuma County Sheriff

  • 5/20 Commodities giveaway

  • 5/23 Shandra Gibbs Minor with Shooter’s World

  • 6/17 Commodities giveaway

Bike Race Meeting Minutes For: April 25, 2017

 

In Attendance: Dr. Burnside, Tom Seymour, Dave Sanford, Scott Cooper, Darwin Cooper, Ed Merritt, Mark Tucker, Shawna Valdez, Rocky Moss, Dani Gregory, Susan Lisak

 

Meeting Minutes:

  • 50 mile Endurance - decided to use the back alleys to get to the McPhee Overlook trail.  Shawna will talk with the Town of Dolores about it. This route will only be for the 50-milers and the Family Fun Run. The 31, 18 and 13-milers will keep the same route as years prior. Possible problems of back alleys could be foot traffic and blocking off parking.

  • Start time for the Family Fun Run was discussed and determined that 8:30am was the best time to start it, giving the runner’s time to get back and participate in the parade if needed. Will need to finalize route and create a map. Will start the same as the 50-milers along back alleys, but then will go under the bridge onto the River Trail for 2.5K, then turn around and come back for a total of 5K. Susan will run it to determine GPS coordinates of the 2.5K turnaround point.
  • Discussed whether to have a packet pickup available the day prior, maybe stationed at Kokopelli's or LizardHead. It was tabled for further discussion, but initial thoughts were that in prior years, there was not enough time to get the packets done any earlier unless we cut off registration earlier.

  • Packet pickup on the morning of the race will be open from 7am to 9:30am.

  • Discussed whether to spread out the start times for the 31, 18, and 13 mile racers. No, we want them to start at the same time with the fire truck acting as the pace vehicle until they start up the hill, which will spread them out. Worked well in years prior and that way they start just prior to the parade.

  • We checked in storage, and we have plenty of bibs for this years race. Shawna has the ties for the bibs.

  • Discussed whether we wanted to explore a better timing system.  Rocky has been in contact with Rocky Mountain timing systems (located in Mancos) for RFID chip timers and got an initial estimate of $600.  Will see if they will donate some of the cost or trade with sponsorship, or if we don't need bibs what the altered estimate would be.

  • Will keep the cash prizes the same as last year.  $100/$75/$50 for the top 3 in each class/category/gender.  $500 additional prize if anyone beats the 31-mile expert course record for men and/or women. Cash prize for the first rider to cross the cattle guard, one for each start time (either $50 or $100). Last year, we spent $1325 on prize money, which was lower than estimated because we didn’t have anyone in some of the age categories.

  • Counted trophies in storage and have around 60 of them, which will be given to the top 3 in each age group in each category. Possibly need 96 trophies if there is at least 3 in each age category.

  • Discussed whether it would be possible to sell raffle tickets through IMathelete.  No, since rules for raffles say that any tickets purchased must be paid with by cash. Will try to assign volunteers to sell raffle tickets during the race, and have some Rotarians sell them at their businesses.

  • Discussed whether to have the raffles go towards a specific cause and not just Rotary, which may get more people to purchase tickets.  Will decide at next business meeting what 3 causes the raffles will go towards. Decided that the raffle will be a general drawing for all the items that get donated to us.  The winners will get to pick the raffle item they want in the order that they get drawn.

  • Kokopelli told us that they will donate $500 in goodie bag items in exchange for their name/logo on T-shirt.

  • Discussed the need to further promote all the things that Rotary does before and during the race.

  • Rocky will spearhead advertising on Facebook. Thinks it would cost around $50. Will check with Chamber to see if they will donate the cost.

  • Discussed having postcards available for the Pueblo-to-Pueblo race as well as 12 hours of Mesa Verde. Discussed whether we could have a table at the 12 Hours of Mesa Verde (May 13) promoting Dolores, tourism, the bike race and Rotary. Maybe display a pic of the bike rider on the cliff above McPhee, or have copies of Zumag. Dani will reach out and see. Can sign up to volunteer at 12 hours of Mesa Verde thru IMathelete.

Meeting adjourned at 7:30am

Bike Race Agenda For April 25, 2017
 
50 mile Endurance - Final decisions on route
  • Start time for the Family Fun Run? Need to finalize route they will take.
  • Discuss if it’s possible to have a packet pickup available the day prior.
  • Should we keep packet pickup/late registration open from 7am-9:30am? Last year it was listed as 7-7:30am, then 8-9am.
  • Do we want to spread out the start times for the 31, 18, and 13 mile racers? All 3 started at 9:50am last year.
  • Where do we get the bibs?
  • Do we want to explore a better timing system?
  • What cash prizes do we want to set up?
  • We can set up raffle ticket sales through IMathelete. Any legal issues?
  • Should we set aside $50 or so to advertise on Facebook?

Tasks, updated 24-April

Everyone
  • Forms were emailed out, please start actively soliciting sponsorship, or you can now also direct them to the website link for monetary donations. Or send Susan Lisak their business info and contact person, and she will send out sponsorship requests on your behalf
Scott Cooper
  • Contact Lizardhead bike shop for sponsorship
  • Reach out to district Rotary with race info - DONE, see www.rotary5470.org, event is now listed on website.
  • Advertising opportunities thru Rotary? Pricing?
Shawn & Dani Gregory -
  • Need map updated of 50-mile Endurance course once route finalized
  • Need map of 5K Fun Run created once route finalized
  • Contact Osprey for sponsorship
  • Work with Susan Lisak to update doloresrace.com with info and updated maps
Rocky Moss -
  • Order 100 posters 11 x 17
  • Contact other Chamber of Commerce’s with race info
  • Update bike race Facebook page - DONE
Ed Merritt -
  • Need Tax ID Number for IMathelete.com
  • Need tax deductible forms in electronic or paper format to send out.
Mark Tucker -  
  • Secure USFS 5 year permit
  • Touch base with Taz at Dolores Food Market for sponsorship and T-shirt details for this year
  • Goodie bag count - DONE, 116 bags currently
Tom Seymour -
  • Secure County permit
  • T-shirt style options?
Chris Trusler
  • T-shirt style options?
  • Invite key track members to attend bike race meetings to coordinate fun run
Lloyd
  • Secure 2-night stay at Sophia’s Retreat?
Shannon Livick
  • Contact Kokopelli’s for sponsorship
Shawna Valdez
  • Send electronic manual to Scott C. - DONE, both Susan & Scott have copies.
Scott Clow -
  • Elevations Magazine’s new due date for next issue?
Dave Sanford -
  • Organize 1 aid station
Susan Lisak
  • Mail letters to sponsors in April - IN PROGRESS.
  • Secure some corporate sponsorship for prize donations, sponsorship, and aid station donations (like Gatorade, PowerAde, Red Bull, Coca-Cola, Budweiser, Coors, etc). See if one of them want’s to pay to advertise on a Finish Line banner.
  • Secure 2-night stay at Enchantment resort for rider prizes/door prizes - DONATION LETTER SENT AND ACKNOWLEDGED.
  • Email blast to past racers.
  • Collect last year’s racer data.
  • Set up IMathelete registration - DONE
  • Update doloresrace.com info with reader friendly info
  • Add event to various websites to promote demand and early registration - IN PROGRESS
 
 

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