Spoke Committee Job Descriptions 2007-2008

Alpena Rotary Club

Spoke Committee

Duties/Job Description

Spoke Recorder

1.      Attend Meeting and complete outline as agreed upon

2.      Submit completed outline via email to assembler/distributor as designated.  Goal is by Wednesday following Monday meeting

3.      Find replacement when unable to fulfill duties, chair should be last choice

Assembler/Distributor

1.      Upon receipt of notes, cut and paste documentation to Rotary website and blank newsletter format.

2.      Post to website and email to membership

3.      Make 10 copies of printed newsletter for distribution at next regular meeting.  Take copies to meeting and put out on tables.

Chair

1.      Call meetings of committee.  Record minutes, post to website and distribute to committee.

2.      Act as committee member when required

3.      Ensure committee reminders of duties are sent out.  Goal is one week prior to duty as required.

4.      Communicate with board representative and board members when appropriate

Makeup Rules

1.      A Spoke recorder will be given a makeup for every meeting that they take notes as long as they get the notes to the Assembler by the Thursday following the meeting.

2.      A Spoke assembler will given one makeup for every 4 newsletters assembled as long as the newsletter is distributed to the membership by Saturday following the meeting, and a printed bulletin is available at the next Monday meeting.