Executive Meeting Minutes: October 20, 2008
EXECUTIVE MEETING - October 20, 2008
EXECUTIVE MEETING - October 20, 2008
Attended: Karin Sykes, Darren Wilkinson, Donna Gibson, Mike Dedels, Murray Redman, Mike Forbes, Dorys Crespin-Mueller, Dawn MacKenzie, Jim Harker, Randy Patch, Steve Rollheiser
Regrets: Kathy Humphrey
Call to Order: 7:07pm
REVIEW OF LAST MINUTES: September Exec Meeting Minutes were not available
OLD BUSINESS
HOME SHOW: outstanding invoice to North Shore club - $92.40 - slots filled by Randy, Jim, Murray. No motion to pay. No vote.
FOOD DRIVE: great success; 13,500 collected Saturday and more coming from donation bins in supermarkets as advertised. Follow up meeting for Presidents - Randy and Mike F will attend with ideas.
CORRESPONDENC E
Randy presented requests for funding as follows:
WATER PROJECT FOR GUATEMALA & DOCTORS WITHOUT BORDERS
Both requests will go to the FUNDING REQUESTS COMMITTEE: Darren, Sukh, Reg, Donna, Marilyn. Note that neither request completed the application process cited on Aurora website home page. Both projects will be contacted and requested to follow process as noted on Aurora website.
CURRENT PROJECTS
KENNA CARTWRIGHT PARK VIEWING PLATFORM: Reg is working with Byron McCorkill; City will get back to Reg within 2 weeks. On hold for the winter season.
EXCHANGE STUDENT UPDATE: Do we want another student next year? We have to send a student out if we are taking a student in for summer 2009. Can we afford a student? Discussion re: other Club commitments.
Motion: Steve R: since we believe we have a reasonable chance of meeting budgetary expectations move to present to club tomorrow for host families; proceed based on club participation for host families. Second: Jim Harker. Vote: Carried.
BUDGET
Not tabled to date. Randy expects to have this available within 2 weeks.
REPORTS
ADMINISTRATION COMMITTEE
ROOM REVIEW: Mike reports options for room review will be discussed with club tomorrow morning. Committee has not yet met on the options: Karin, Steve R, Jim B, Darren, Mike F, Mike D.
PROGRAMMING: No dates yet due to need for club meetings; tomorrow will be classification talk from Murray
MEMBERSHIP COMMITTEE : None
FUNDRAISING COMMITTEE : None
CLUB SERVICE: None
PUBLIC RELATIONS: None
ROTARY INTERNATIONAL: STEVE R.
Spare change machine: Randy and Steve R
Steve will conduct straw poll at next club meeting to see how many members are now using direct monthly payment to Foundation. Goal is for every member to donate monthly in this fashion.
MEGAHOCKEY POOL
460 entries (674 2007) - breaks even this year
$7000 committed to payout; $1000 each to KTW and RadioNL = $9500
SPRING SALE FOR PLAY OFFS - needs a chairperson ~ designated charity
OKTOBERFEST REVIEW
Discussion re: 2 major events - Oktoberfest and MegaHockey at the same time
Discussion re: No executive / club approval for Oktoberfest expenditures
Dorys reports SURVEY coming by email re: Oktoberfest
CHRISTMAS PARTY FOR ROTARY FOUNDATION FUNDRAISING
Colombo Hall is booked; once tickets for club members are set aside all others are released to general public - sold by club members; participation in this event is to be brought to the Club for a vote.
DISCUSSION RE: PAST PRESIDENT ON THE EXECUTIVE
While Kathy is ill Mike F offered to fill in as Past President to support Randy.
Executive Meeting ended at 9:20pm
Respectfully submitted: Dawn MacKenzie