- Bus
All members received a copy of the BOBB (Oustide Broadcasting Bus) committee report. The majority of members voted yes to the proposal that the BOBB committee be formed and that the bus be transferred and registered in the name of the Hahndorf Lions Club with the interest of other clubs noted. ALL IN FAVOUR.
Insurance can only be held in the name of one organisation.
A business plan for the use of the bus must be presented to the committee in 3 months.
2. Tonga
Richard Yeardley proposed that the amount of money originally desgnated for Tonga Volcano vistms be doubled. ALL IN FAVOUR.
3. Wednesday coffee catch up
Penni Taylor reported that the first one was held last Wednesday from 10.30 am at Laratinga Cafe. Those who attended enjoyed the opportunity to relax and get to know each other better very much. This Wednesday is Australia Day so no coffee catch up. The next one will be on Wednesday, 2nd February. All welcome.
4. Club Commitments, Resouces and Business Plans
Mark Clemow asked the club to consider our resources before making commitments to undertake projects and emphasised the necessity of having a Business Plan before committing to large projects.
It was generally felt by the members, that as our rosters fill very quickly, there are enough volunteers within the club, our alumni, those organisations we assist and the general public to continue our general fund raising and community service but for large projects like the Rotary Overseas Recycled Playgrounds (RORP), we need further assistance.
This needs to come from the District if possible or at the very least, the Group 10 clubs. As this project is growing exponentially, the RORP committee are unable to continue the amount of work required without considerable assistance. At least one or more project managers are required as are detailers to list the playground components and how they piece back together before another playground can be processed.
At this time there is no Business plan for this project which is very frustrating for those trying to make the project work. A Business Plan is urgently required and may be written at the upcoming RORP sub committee meeting. Mark has booked a 5 minute Showcase spot at the upcoming conference.
The point was aslo made that Rotarians should not be made to feel obliged to contribute their time and effort unless they are able to, want to and are enjoying what they are doing. Everyone has families, work and other interests which may be more important than Rotary but if we all contribute a little, the together we are able to achieve our service goals .
The proposed coke van also needs a Business Plan for its intended use.
5. Kick Start for Kids
Keltie Grant spoke about her passion for this project. Karen,Youth Director, gave an update. We supported KSFK last year, founder Ian Steel has been a guest speaker at the club. We have budgeted a considerable donation the KSFK this year but it has not yet been paid.
6. Treasurer's report
President James commended treasurer Rod Cooper for the standard of his book keeping. Due to COVID restrictions we repaired the budget and planned to donate a lot less than usual this year but thanks to the efforts of Peter Baur and his committee the deficit has now become a surplus. We are picking up new events which will improve the coffers even more. The use of EFTPOS has been beneficial as floats and money counting is no longer needed. Thank you to all volunteers. If a member incurs an expense put in a claim to the treasurer.
A club visa account has now been set up at Bendigo Bank allowing the Treasurer and Community Service Director to purchase goods. The Board signs these off at their monthly meeting. This shortens the reimbursement time at the end of the month and saves a lot of time. Clear steps have been set out by the auditor and are being adhered to.
7. Computer Service Project
This refurbishment program for struggling not for profits and disadvantaged families has now been completed by Rod. 5 computers are left. Please donate any monitors to Rod.
