How to Apply

 
ROTARY CLUB OF SAINT JOHN
Funding Application Process
 
Mission Statement
 
The ROTARY CLUB OF SAINT JOHN has continuously strived to be aware of the needs of our neighbours, our youth, and our community.
 
WE WILL, to the best of our ability and to the extent our resources allow, strive to help those in need and raise their hopes for the future.
 
WE WILL also strive to uphold the high ideals and standards of ROTARY INTERNATIONAL.
 
How to Apply
 
If you are a non-profit organization providing programs, projects, or services to children, at-risk youth or senior citizens living within the Greater Saint John area, we can help.
 
Application Process
 
To apply for funding, please read our guidelines below.
 
Then download, complete and submit our Grant Application form.
 
Application Deadlines
 
Grant Applications are reviewed quarterly and must be received by the following deadlines:
 
February 1st
May 1st
August 1st
November 1st
 
Twelve (12) copies of the application must be submitted. 
 
You may also be requested to make a formal presentation to our club prior to your grant being approved; we will notify you and will arrange a mutually agreeable date.
 
Only successful grant applicants will be notified and a formal funding presentation will be arranged at your organization or at one of our regular weekly meetings.
 
If you have questions, please call or email our club president.
 
 
Funding Guidelines
 
The purpose of our community funding process is to identify, support or create programs, which provide preventative services or direct care to children, at-risk youth and senior citizens within the Saint John area.
 
** We will not fund organizations who have applied within the last 12 months. All grant recipients must submit a 6 month and a 1 year progress report before they will be considered for an additional grant. **
 
 
Preferences:
 
We prefer to:
  • Make direct contributions to non-profit organizations that provide programs, projects or services to children, at-risk youth and seniors within the greater Saint John San region.
  • Make single year grants rather than multi-year commitments.
  • Provide funding for local start up organizations rather than nationally funded organizations.
  • Provide support to programs that include partnership with families or guardians.
Exclusions:
 
We do not fund requests that benefit:
  • Organizations that discriminate according to race, gender or religion.
  • For profit organizations.
  • Organizations who have received funding in the prior year must reapply for additional consideration.
Restrictions
 
We generally do not provide funding for:
  • Salaries
  • Employee Benefits
  • Non Program / Project Related Operating Expenses
  • Field trips, Meetings, Conferences, Conventions
  • Capital Improvement or Building Funds
  • Programs outside greater Saint John Region
  • Repeat Requests in the Same Fiscal Year
  • Organizations Who Have Received Funding in the Last 12 Months Must Reapply for Further Support Consideration
 
Recognition and Reporting Requirements
 
Letter of Agreement
 
After funding has been approved, a Letter of Agreement is sent to the applicant listing any terms and conditions associated with the funding approval. The letter of notification will form a legally binding contract after it has been signed by someone with the legal authority to bind the organization. When the signed agreement has been returned to the Rotary Club secretary, the funding will be made available to the organization provided that any special conditions contained in the Letter of Notification have been satisfied. It should be noted that the organization receiving the funds raised from the Rotary Club of Saint John, is accountable for the disbursement of those funds
 
Recognition Requirements
 
Public recognition of the funding, and the activities it supports, is an important way for the organization receiving the support, as well as the Rotary Club of Saint John, to tell other people about the work being done with Rotary support, while demonstrating openness and accountability about how funds raised by Rotary Club of Saint John are spent.
 
Reporting Requirements
 
All funding recipients are required to report on the work for which they received funding. The Letter of Notification will specify when a report is due. Failure to submit a “post sponsorship may have an impact on the ability of an organization to receive future Rotary funding. Committee members review all reports and may request further information if they have questions or concerns.