President Mandy opened the meeting with approximately 23 club members and one guest online with us. Nancy Morris rang an exotic bell from India that she had in her collection to start the meeting this week. President Mandy followed that with a video of the ‘Three Tenors’ singing O Canada at a Toronto Raptors home game. Wow! Nancy Morris suggested that we could try the ‘Log Rollers Waltz’ as an opening song in the future. Perhaps that should be reviewed prior to airing it!

 

 

President Mandy reported on the board meeting held just prior to the regular meeting tonight.

President Mandy asked for a show of hands in support of returning to Breezy Bend for regular meetings, at least on a trial basis. There was a strong vote in support.

Next week, June 8^th will remain a Zoom meeting online.

Breezy Bend first trial meeting will be held on June 15^th. Fellowship at 5:30pm, meeting starts at 5:45pm. There will be no handshaking or other direct contact. Masks are optional as per personal choice. Wash hands upon arrival and departure / or use hand sanitizer. Always keep physical distance.

There will be a couple members looking into the possibility of placing the Breezy Bend meeting up online via Zoom or some other app. The challenge is the Wi-Fi connection at Breezy Bend being strong / fast enough. We may be able to hard wire the camera into Breezy Bend router. Further information to follow.

Mike Dudar stated that we have to get back together at some point.

Ed Thompson is good with the plan. Ed advised that his doctor has placed him on a 2,000 unit dose of Vit. D as a preventative against Covid-19 infection initially. The doctor has now increased his dose to 4,000 units Vit. D.

Gord Zacharias suggested that we should keep Zoom production of meetings going long term.

The best way to donate these funds to the RCCCF is to write a cheque to ‘R.C.C.C.F. Inc.’ and send to Ed Thompson. His mailing address is 787 HaneyR3R-0Y7.

 

Westgrove Food Hampers

 

Paul Brault reported on the Westgrove Family Centre hamper program. This Thursday there will be another hamper distribution. Paul and stakeholders will be forming a working group for the future of this program. The program will be called ‘Westgrove Children Nutrition Program’. Val has advised that 80% to 90% of the families receiving the hampers to this date have children in Westgrove School. The next dates of distribution will be June 11^th and June 25^th.

 

Val has an injury and may require some assistance next week. Funds for the program are in good standing. With the change over to the new program, the presence of additional Rotary helpers will keep the focus off Val and her family if some residents are not provided hampers as they were in the past. It is a ‘Working Group’ decision to change the program. The District Grant will help with funding into the summer.

 

Paul thanked all for the generosity directed towards the Westgrove family Centre during this difficult time for everyone.

 

Ed Thompson advised that $3,200 remains in the RCCCF designated for the Westgrove food hampers. Paul has $1,000 in receipts to submit against the Foundation balance.

 

Nancy Morris wondered if there were seniors in the Westgrove community that may require assistance. Paul responded that there are 35 hampers handed out each week. The program is working out well.

 

 

Omeid Deen is a member of the Rotary Club of Burlington North. The club has ~ 30 members. This is a new club for him that he joined about one month ago. Omeid originally joined the Rotary Club of Burlington Lakeside. The lunch meeting was difficult for him to attend while running a local small business.

 

He became aware of a program that was providing up to 10,000 meals a day for front line workers. As Rotarians we tend to ask, “what can we do?”.   Omeid’s answer was that he wrote a letter to the club president asking about providing meals to front line workers in Burlington. One of the Rotarians in this new club works in a hospital so he thought that it would be simple to get approval to supply meals into the facility. Well, administrators in hospitals are extremely strict about what is allowed into the hospital setting. The next thought was to provide the meal kits to front line workers in long-term care homes. He happened to have a friend that worked as the manager director of a long-term care home. Perfect! Two weeks ago, there was a plan developed to provide 200 individual snack kits for the home. Once all the Rotarians and their families got involved, there were 400 snack kits produced! They were able to donate ½ of the meals to another long-term care home for the front-line workers.

 

Last week there were another 400 meal / snack kits produced and given to the long-term care home staff. There seems to be a need for support of these forgotten front-line workers.

 

Q/A

 

Iain Scott asked what type of food was in the meal kits?

A.-Homemade sandwiches, muffins, cookies, cakes

 

Iain also wondered how this food was wrapped for safe transportation and acceptance at the consumer end.

A.-Zip lock bags, brown paper bags, regular everyday materials. Nothing special. Omeid’s wife “baked like crazy!”, his children were involved as well. He found this to be an important life lesson for his children. Some club members were working on this project with their grandchildren. Some even worked making meals with their families on Zoom while they worked together.

Glenn Campbell and Rod Delisle presented a visual presentation on how to use ClubRunner basics. Rod advised that we as a club have been using ClubRunner for about 15 years now. This is the primary Web presence for the Charleswood Rotary Club.

 

The club Main Page has links to the club Facebook, Instagram and Youtube pages. Also links to our District, Zone, Rotary International, ShelterBox Canada and IRCOM House.

 

The real power to ClubRunner is the beyond the Member Login. You must click Member Login- then enter your name and password, click submit. If not already, click on the “Admin” tab, the print is blue, and sections that you are not authorized to use are greyed out.

 

You can click under My ClubRunner  - Edit My Profile to Add a Photo, Change Email | Keep this information up to date as this is how R.I. keeps up to date. Inside this section if you click on Rotary you can see your Rotary Member #, Biography (you can select either Private or Public for this information). Click the Settings area and you can change your password.

 

You can also change your password by being on the Admin/Admin page, then look under the My ClubRunner list – click Change My Password. This will take you directly to the Member Profile | Settings | System Login – click  Change Password to the right side of page.

 

To see club member photos, Admin/Admin then find the My ClubRunner column, then click View Club Photo Directory. This will show new members photos of the club members; to assist them learning to put a name to a face.

 

Admin/Admin then ClubRunner column then click My Friends. This is where you can place a prospective member or friend First and Last name as well as their Email address. Then the Club Bulletin will be sent to them, with your name as the friend who sent it. This can generate interest in the club and membership. Please get their consent first!

 

Communication then click Email Services. A new window opens to allow sending emails to Rotarians listed in the Charleswood club member list. The club member list must remain up to date for these emails to reach the intended Rotarians. Next step to send an email is to click + Compose New Message. Then follow the Steps 1 thru 5.  In Step 1 you can select all club members or create a Custom List. Just click the ‘+’ and check the box next to the individuals that you wish to send the email to. When you have completed the email, you can test how it will look when sent by selecting to first send only to yourself by clicking Send to Myself in Step 5.  When satisfied with the email composition, click Send.

 

Glenn Campbell then continued the presentation. He stated that he is pleased to be involved in two committees for the coming year. First would be the club web page where he will be working with Rod to keep the page current and informative for club members as well as the visiting public. The second position that he accepted is to continue with the Youth Services committee, working with Iain Scott.

 

While discussing files that Nancy Morris found in her possession, Glenn and Nancy came to the same conclusion. They thought that it would be more efficient to use a dedicated location within ClubRunner to store and retrieve club documents.

 

Select My ClubRunner in the first horizontal line of options. Then click Documents (or “View Club Documents” on the Admin page). The list of available documents will appear in a column.

 

You may now open and read documents depending on your level of access. To open a file, click on the document title. Then, depending on your browser, a popup window may open, select Open or Save. Access to this area requires you to Login, it is a private area, not open to the public.

 

There is an option to select Volunteers along the top horizontal core sections. In this section you can click on View Signup Lists, then a new page will open to view projects available to volunteer for, or click on +Create New Signup List. New page opens and follow the input boxes. There are Email Templates available to use as well.

 

Communicate with Glenn or Rod when you have club documents to store, or photos for the Main Club Web page.

 

There is a module available for more options, also an Online Payment system. The problem with the payment system is that a % of donations is taken.

 

For more information, check out the videos on the ClubRunner Youtube Channel:

 

Q/A

 

Greg Fraser asked if you could word search in ClubRunner.

A.- Glenn stated the public website has an effective search function. Since the Bulletins are archived, the search results are often found in a Bulletin. Searching documents saved on the Admin side of ClubRunner is possible. There is a search box on the Documents page. However, it only searches file names not content.

 

President Mandy asked if you could store photos in ClubRunner.

A.-Rod advised that there is a whole other section that has that capability. However, there are other more effective photo hosting sites. A Link could be used.

 

Ed Thompson asked if this photo section is within ClubRunner.

A.-Rod advised the photo section is inside ClubRunner. The amount of space allowed is determined by the club size.

 

President Mandy expressed that this entire presentation was such a great way to train our members!

 

Mike Dudar was online tonight to keep all in order.