Rotary Club of Port Moody May Board Meeting

Posted by Allan Stjernegaard 
on Jun 18, 2012
 
Minutes attached

ROTARY CLUB OF PORT MOODY

 

MINUTES OF THE BOARD MEETING  
May 14th 2012

 

Held at

Coquitlam Grill

Coquitlam BC

 

  1. Call to order: 7: 14am

    1. Attendance:  Isabelle Beane, Alan Schmelzel , John Dalton,, Ron Baker, Farah Syed, Steve Witiuk, Trudy Gallant

1.2              Regrets: Al Stjernegaard, Jon Dominy

 1.3              Agenda:
-          Adopted as circulated

 2.0               Minutes from previous meeting approved as circulated – moved by IB seconded by RB - approved

 3.0              Reports:

 3.1              President: Odyssey of the Mind looking for volunteers – will circulate request to all members

Port Moody Library Foundation is looking sponsorship – Ron Baker moves that we auction off the golf spots at a meeting seconded by Steve

3.2              President-elect: SFPP had a meeting recently – we have received the liquor license - approx. 300 tickets have now been sold. Westwood Honda have 5 vehicles on display. Now have 13 brewers. Cash sponsorship at $8500. Brochures are being printed. 50/50 draw and door prizes at the event.

 3.3              Secretary: Alan Schmelzel –

       Attendance for February 73.5% pins have been ordered

 3.4              Treasurer: Farah Syed see attached report

Setting up online banking with HSBC – Try to be in place for next month – Statements for April are not yet available

 3.5              Rotary Club of Port Moody Foundation:  Gaming account money is intended to pay towards the Kids Camp for this year approx. $8,500

4.0               Committee Reports:

 4.1               Club Service:  Trudy – recommend that the club be divided into 4 groups – each group would be responsible for a week’s worth of duties – suggest that Al S start this plan for the new Rotary year.

 

4.2              Community Service: Cleone update – Hike for Hospice was a success – but donations were down from last year

Port Moody Centennial committee wants us to be involved in the parade and perhaps a picnic.

Kid’s camp – Coquitlam Club will sponsor 18 kids – Kids camp from July 6th – Saturday to Friday – Rotary members is invited on the Sunday. Berit Fashion show money will be used for kid’s camp. Budget will be prepared when she returns.

4.3              International Service: Isabella Beane – loading a container on Saturday for South Africa

Computers, books, hospital equipment etc. Budget and plans are ready for next year – to be presented to the new board

 4.4              Membership:

 4.5              Youth: Nick Stebbing

 4.6              Public Relations: no report

 4.7              Vocational Service: Steve – with the teacher’s on a work to rule campaign – dictionary distribution will be done later – perhaps in June. Dictionaries are stored in Dan Gallant’s garage. For next year – the labels can be ordered in double quantity to save money. The club’s can now order the dictionaries on their own – the bulk pricing no longer exists – cost is $2.00 per dictionary.

  4.8              Rotary Foundation: no report

5.0              Old Business
5.1 –

6.0              New Business

6.1 .  Motion from Trudy – for every bank account the Club has we should have a list of the intended uses for the account seconded by Ron - passed

6.2   No regular meeting on June 13th

 7.0              Adjournment:

-          Meeting adjourned at 8:31

-          Next meeting is June 18th joint with new board – 7:00 am at Coquitlam Grill

 Alan Schmelzel
Rotary Club of Port Moody