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MEETING RESPONSIBILITIES
  • Greeter/Newsletter
    • Arrive at weekly meeting by approximately 6:45am.
    • Ready/prepare the Reception Table with banners, name tags, 50/50 Draw supplies, etc.
    • In conjunction with the Sergeant-at-Arms, place flags in holder, position Club Banner & Podium Theme Flag.
    • Greet all members and guests, sell 50/50 tickets and distribute name tags leading up to the meeting.
    • During the meeting, record brief meeting notes including any
    • Assist with clean up when the meeting has concluded.
       
    • NOTE: the Duty Roster will be posted online in advance – it is the responsibility/obligation of each Rotarian to know when their shift is and to make any necessary arrangements for changes.
  • Cashier
    • Arrive at weekly meeting by approximately 6:45am.
    • Ready/prepare the Reception Table with cash box/float, Weekly Reconciliation Sheet, Club Attendance Sheet and Make Up Cards and etc.
    • Collect meeting/meal charge from each attendee (cash or punch card), sell punch cards, etc.
    • Reconcile all sales including the Meeting Fines and 50/50 Draw revenue, finalize weekly control sheet and ensure Attendance Sheet and actual head count agree.Deliver Attendance to the Secretary.
    • Prepare funds for weekly bank deposit and deliver them to the Treasurer or their delegate.
    • Assist with clean up when the meeting has concluded
       
    • NOTE: The Duty Roster will be posted online in advance – it is the responsibility/obligation of each Rotarian to know when their shift is and to make any necessary arrangements for changes.
  • Sergeant-At-Arms
    • In conjunction with the Greeter, place four flags in holder (Left, Alberta; Right, USA; Center, Canada; Leaning Forward, Rotary) and Club Banner and Podium Theme Flag.
    • In conjunction with the Club Committee, assist/ensure any necessary room set up or technology needs (AV) of the Program/Presenter are addressed.
    • Lead (or delegate) singing of the National Anthem and deliver the Moment of Gratitude.
    • Determine and advise the President/Meeting Chair of the table meal order when requested.
    • Administer Fines/Entertainment/Fundraising – Birthdays, Anniversaries, Fines and Happy/Sad Bucks
    • Conduct 50/50 Draw.Assist with clean up when the meeting has concluded.