Rotary Meeting Attendance Requirements

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Attendance Requirements
 
Regular attendance is one of the requirements of Club membership. Rotary emphasizes attendance because it recognizes that to remain an effective Rotarian, a member must experience the good fellowship of weekly meetings and be involved in the Club's progress and projects.
 
Every member must attend regular Club meetings and must attend or make up at least 50% of regular club meetings in each half of the Rotary year.  Half of the Rotary year is defined as January through June and July through December. 
 
A member shall be counted as attending a regular meeting if such member is present for at least 60% of the time devoted for the regular meeting or makes up for an absence in any of the following ways:
 
If at any time within 14 days before or after the usual time for that meeting such member
  • Attends at least 50% of the time devoted for the regular meeting of another club.
  • Attends a district or club sponsored activity such as those listed in this manual under Make-Ups.
  • Attends a regular meeting of a Rotaract or Interact Club.
  • Attends a convention of Rotary International, a RI committee meeting, a RI District conference, a RI District assembly, any district meeting, or any district committee meeting.
     
  • Is present at the usual time and place of a regular meeting of another Club for the purpose of attending such meeting, and that Club is not meeting at that time and place.
     
    Members need to achieve a minimum of 50% total attendance during the July 1 through December 31 and January 1 through June 30 periods of the Rotary year and need to attend at least 30% of their home club's regular meetings (eight meetings) in each half of the Rotary year.
     
    Members who must miss a number of consecutive meetings because of temporary assignments away from the area, medical or other personal reasons should request a Leave of Absence.
     
    To ensure that your attendance is properly recorded, please check off your name on the weekly sign in sheet. Make note on the Visiting Rotarians, Guests, and Make Ups sheet or email Club Secretary Jeanne Troy at jtroy@nhm-pa.net of any make ups for which you are to receive attendance credit.
     
     
    Perfect Attendance
     
    This award is given to those who have achieved 100% attendance during the Rotary Year, whether through home Club attendance and/or make-ups at other Clubs, both of which comply with Rotary attendance rules.
     
     
    Leave of Absence
     
    Members who must miss a number of consecutive meetings because of temporary assignments away from the area, medical or other personal reasons should request a Leave of Absence by contacting the President, Secretary or other Board Member, in person, by phone or email, with a brief description of the reason for the request and a start and end date for the absence.
     
     
    Termination of Membership
     
    A member's membership shall be subject to termination if:
  • member fails to achieve a minimum of 50% attendance during the July 1 through December 31 or January 1 through June 30 period of the Rotary year.
  • member fails to attend at least 30% of their home club's regular meetings in each half of the Rotary year.
  • member misses and fails to make up four consecutive regular club meetings, without prior approval of the board.
     
    Meeting Make-Ups
     
    When attending the meeting of another Rotary Club, you will sign in as a visiting Rotarian, pick up the attendance card which verifies your attendance, and pay whatever meal fee that club currently charges.  Make-up attendance cards should be submitted to Club Secretary Jeanne Troy at the next regular Rotary Club of Mechanicsburg North meeting that you attend and you should list your attendance at that meeting on our sign-in sheet under Make-Ups. Reports of make-ups for the month should be submitted as soon as possible but not later than one week after the last meeting of the month to ensure timely credit and reporting to the District.
     
    You can receive attendance credit for participating in Rotary Club of Mechanicsburg North sponsored activities as well.  Examples include: Fellowship Night, Bethesda Mission, teaching Junior Achievement classes, participating in the Shaull Elementary School EarlyAct Club meetings, New Hope Pantry Saturday volunteering, United Cerebral Palsy landscaping, Highway Cleanup, Club Committee meetings, District meetings, Club Picnic, Charter Night, Holiday Party, Bowling for Books, Monte Carlo planning meetings, Rotary Night at the Senators, Rotary Club of Mechanicsburg North board meetings, etc. 
     
    Online Make-Ups
    For online make-ups, take a look at Rotary eClub One at www.rotaryeclubone.org.
     
    You do not need to register for anything to obtain a make-up with Rotary eClub One.  Follow these easy steps to obtain your makeup.
    1.  Review one or more of the current programs or choose one or more of the past (archived) programs. 
    2.  After completing program(s) click on Make-up Request Form at top of page.
    3.  Read the Makeup Request Form carefully, and follow the instructions. Your will need to know our District number which is 7390. A Make-Up Form will appear once you press the SUBMIT button (one time only) and an email copy will be sent to the email address you provided. You can send a copy of the electronic form to Club Secretary Jeanne Troy by inserting her email address of jtroy@nhm-pa.net in the “send copy to secretary” box.
     
    Another site for online make-ups is http://www.recswusa.org/.