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AAW Rotary Club Board Meeting Minutes for 11/15/2016
 
President Dan Crane called the meeting to order at 7:15 AM.  Other members present were Dale Hostetter, Mike Gschwendtner, Bill Weber, Len Salines, Ginny Sandoval, Joe Goll, Chuck Ehninger, Geoff Legg, Jeanne Shipe, Don Davis, Mitch Huston, Gloria Zimmerman, Jean Masiko.
 
  1.  The minutes from 10/18/2016 were approved as submitted with a motion from Len Salines and a second from Joe Goll.
  2. Secretary Joe Goll reported that he has updated the club roster, and will contact the Rosevelts about dues.
  3. Treasurer Dale Hostetter reports that the records are up to date.  Approximately $16,000 will go out of the Foundation budget for Purple Pinkie.  The report was accepted as submitted with a motion from Chuck Ehninger and a second from Gloria Zimmerman.  Dale also reports that the transition of Chris Blechschmidt into the Treasurer’s post is proceeding.  We will purchase the software, approximately $60 for Chris to use, and it was agreed that the club would purchase from Dale the file cabinet for $40 for Chris to use as Treasurer.
  4. Sergeant at Arms Don Davis reports that all is well with his projected income and stated that there would be fines about the term “extortions.”  Yes, President Dan will pay again.
  5. Service Committee chair Gloria Zimmerman reports the success of the Snack Pack Program, generally.  However, because of the expansion of the number of students participating in Parkland, Jean Masiko stated that we need to look at the amount of money designated from TT3 to next year’s program.  The Board was in agreement, in principle, and that further data would be obtained by Jean as the year progresses.  She then will communicate with decision makers regarding the allocation of funds.  It was agreed that as the signature project of the club, the Snack Pack Program needs to be successful with the ability to expand.  Budget decisions will be made in a timely way.  Len Salines also mentioned that the Pig Roast, scheduled for September 2017, will generate funds likely allocated to the Snack Pack program.  Gloria also reports that she will arrange again this year to handle Christmas gifts, or donations for same, for the children of the Lowhill Food Pantry clientele.  She suggests gifts costing approximately $20 each.  Jeanne Shipe suggests that those organizations looking for our financial support should be on our speakers’ program.
  6. RI Foundation and Grants Chair David Caccese was absent today, but he will discuss the grants with the club at large tomorrow 11/16/2016.
  7. Public Relations Chair Mitch Huston had to leave the meeting before his formal report.  We assume he’s working on things as usual and that all’s well in PR.
  8. Fundraising Chair Len Salines reports that all’s well with TT3 and the planned Pig Roast in 2017.
  9. Membership Chair Ginny Sandoval reports that everything is on track for the game afternoon in January and the women’s networking event in March.  She is involving other clubs and organizations.  Stay tuned for updates.  She requests that we have chocolate chip pancakes at our family breakfast 12/28/2016.  Dan will talk to the kitchen staff about that.
  10. Youth Services Chair Bill Weber reports that the committee is in the process of looking for potential outbound students for school year 2017-2018.  Deadline for applications is December 2016 or January 2017.
The issue of the Miracle League Christmas present support was discussed.  It was decided that since there was significant outside support for Miracle League, and since Gloria was working on the Food Pantry gifts, we would not contribute to the Miracle League this year.
  1. Vocational Services Chair Chuck Ehninger reports that Don Christ has been selected as the recipient of this year’s Rotary Service Award to be given 12/21/2016.  Don has chosen as the charity to which we will donate $250.00, the New Tripoli Fire Co.  Don’s son, the Fire Chief there, will be present to receive the check.  Bob Nagle will introduce Don, his family members, and give information about Don’s accomplishments.
  2. Purple Pinkie Update – Herb Klotz was absent today, however it was reported that the event created a total contribution to Polio Plus of approximately $48,000.00
Herb previously requested a payment from our AW Foundation of approximately $90.00 to allow all shares in the Purple Pinkie sponsorships to be returned to the shareholders as $345.00 instead of $343.65.  This was discussed and approved provisionally in the Club Board on a motion by Len Salines and seconded by Joe Goll pending a vote by the Foundation Board.  It was then decided by a majority of the Foundation Board that this would be approved on a motion by Dan Crane and second by Dale Hostetter.
  1. Evening Meeting update – a brief discussion was had about location, times, and food.  Experimentation to follow.
  2. Ethics Conference update – The Board congratulates Gwen Pongracz on a job well done.  Jeanne Shipe will contact Gwen to see if we can get her on our program schedule to give us details about this project.
  3. Meals on Wheels update – 9 Rotarians participated last Friday in a successful event.  Pam Bechtel previously sent a note to Herb, thanking us for our help.
Misc:  Bill Palmer previously reported that he’s working on the new Constitution and Bylaws for our club.
Herb Klotz and Geoff Legg have agreed also to participate in this program.
Meeting adjourned 8:30 AM
Next meeting:  12/20/2016, 7:15AM
 
Respectfully submitted:  Donna Beach