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“(a) The Secretary shall assist the District Governor in whatever way may be required and serve as Secretary of the District Conference, District Assembly and shall keep the minutes of all District Council meetings and special meetings called by the District Governor when requested to do so. The Secretary shall keep all district records and papers, maintaining continuity in District affairs and shall see that such records and papers are suitably filed and preserved and handed over in good condition to his/her successor when qualified.

(b) The District Secretary shall provide suitable space for the safekeeping of the current records of District 7930. This may be in his/her home or office or any other convenient and safe place. With the Governor's approval, he/she shall be authorized to purchase any equipment necessary for the safe and efficient storage of said records.

(c) The Secretary shall keep a roster of membership in every club in the district from information furnished and updated annually by each club secretary with the "Annual Report."

The Assistant District Treasurer assists the District Treasurer in performance of his or her duties. To quote the District by-laws: “The Assistant Treasurer shall perform such duties as requested by the District Governor and, in the absence or disability of the Treasurer, perform the duties of the Treasurer and act in his/her stead.” One of the requirements of the job is to have an up to date computer that is able to operate QuickBooks Online.

The duties of the District Treasurer are delineated by the District by-laws as follows:

“(a) The Treasurer, with such assistance from the District Governor as may be appropriate, shall collect all assessments due and all monies payable to the District, and shall deposit all monies so received in such banks as seem to him/her proper in the name of Rotary International District 7930 and said monies shall be known as the District Operating Fund. The Treasurer shall withdraw and expend such funds only upon vouchers or invoices properly approved by the District Governor. Checks drawn on banks where current funds are maintained require only the signature of the Treasurer.

(a) (1) The Treasurer shall establish and maintain such bank accounts as required for the Foundation Committee Grants given in any given year. Upon the direction of the District Foundation Chair, shall expend such funds as necessary. Checks drawn on each account where Grant funds are maintained need only the signature of the Treasurer but the Assistant Treasurer and the Foundation Chair may be additional signers on the accounts.

(a) (2) There shall be continued in this District the fund known as the Permanent Fund of Rotary International District 7930 under control of the Board of Trustees (Art. III, Sec. 7). The Treasurer shall establish a separate account for the District Permanent fund and shall expend such funds as directed by the Permanent Fund Trustees.

(a) (3) Said Funds shall be expended for any and all District purposes or needs as shall be voted by a majority of said Board of Trustees, except that if by such action the corpus of the Fund falls to a balance below $20,000.00, such action shall be only by the unanimous affirmative vote of the Board of Trustees.

(a) (4) The Board of Trustees shall give due consideration to requests for funds to be used in a Group Study Exchange program. Need for such funds shall be demonstrated in a budget of district operating expenses against anticipated income.

(b) The Treasurer shall segregate each year, as soon as practical, a sum from the District Operating Fund for the purpose of providing for the International Convention expense of the District Governor-elect and the delegate to the Council on Legislation as provided for in these bylaws.

 

(c) The Treasurer shall send to the Secretary of each Club in the District a per capita dues invoice based on each club's membership on May 31 and November 30 of each year. Such invoices shall be mailed on or about the 15th day of July and January. The Treasurer shall report delinquencies to the District Governor.

(d) The Treasurer shall turn over to the Board of Trustees of the Permanent Fund any and all monies remaining in the District Operating Fund from the prior year by September 30.

(e) The Treasurer shall file with the District Governor, to be published at the District Conference, an interim financial report of receipts and expenditures for each and all funds, separately.

(f) The Treasurer shall provide, in time to be published not later than the November issue of the Governor's monthly newsletter, a complete and final report of all receipts and expenditures for the past Rotary year, for each year and all District funds. The District Governor each year shall provide for and cause to be made an audit and examination of all accounts in the custody of said Treasurer of said District funds as soon as practicable after the close of the Rotary year, June 30. The audit shall be completed within three months of the close of the Rotary year.”

Can the District Governor count on your help. To say yes, please notify Sheryl Meehan, DG, Sherylmeehan@outlook.com.