Common Hope Payment and Cancellation Policy
 
2017 PAYMENT AND CANCELLATION POLICY
 
The purpose of the Vision Team program is to provide an educational and cultural experience that can change the way you see the world. We hope you will play an active role in our work both in Guatemala and within your local community to build long-lasting relationships that extend beyond your Vision Team experience.
 
Individual Fee: $800 US per person for Common Hope, and $1350 CAD for airfare/hotel/t-shirt/Sunday activity, etc.  Payments are split into 4 parts. If you wish to have travel insurance, we ask that you purchase it yourself.
 
Common Hope Fees
Common Hope’s $800 US fee includes: lodging at Common Hope, 3 meals per day, weekend trip, ground transportation (airport shuttles, etc.), Guatemala airport exit tax, administrative costs, and emergency medical and evacuation coverage. Team members are responsible for their own gift purchases, telephone calls and any extra food and beverage costs.
 
Team Fundraising Commitment
In addition to individual fees, Common Hope requires each team to make a fundraising commitment of $4,000 USD before traveling to Guatemala. Fundraising is a great way to engage friends and family and contribute to the children and families you will meet while in Guatemala.
 
This year we will be using the Common Hope portal to do the fundraising. You can give any amount you want, but be sure to mark 7040 Interact Vision Team in the comment box or your donation will not be credited to our goal. To donate click here.  A USD donation receipt will be sent to you at the email address you provide on the form. Please be sure to keep a copy of your receipt for tax purposes.
 
Rotary clubs may send cheques/checks payable to Rotary District 7040 c/o Ariane Carriere,
228 Fifteenth St. W. Cornwall ON K6J 3J8 Canada OR
P.O. Box 284 Rooseveltown NY 13683-0284 USA
 
Payment Schedule
Please retain the following information about payment due dates. Check also the Vision Team Dates document.  All payments are paid through the credit card portal on the 7040 District website.  If you foresee a problem with meeting these payment dates, please be in touch with Ariane Carriere, team leader. It is the responsibility of the team leader to collect all paperwork and payments from their team members and uphold the payment schedule. All paper work should be emailed to Ariane Carriere.
 
Method of payment
 
Payment will be made through the District 7040 Event portal, by credit card. District 7040 will make group payments to Common Hope.
 
At Time of Booking
$400 US non-refundable team deposit (Paid by district)
Oct. 1, 2016
$675 CAD deposit for airfare, $100 CAD non-refundable
To pay, click here and follow instructions.
Nov. 15, 2016
$400 US deposit fee per person for Common Hope is due with application form and copy of passport.
To pay, click here and follow instructions.
January 7, 2017
$675 CAD for the remaining airfare is due.
To pay, click here and follow instructions.
Feb 12, 2017 (1 month out)  
$400 US balance per person for Common Hope is due. To pay, click here and follow instructions.
Date 1-week out
$4000 US fundraising goal per D7040 team is due.
 
Each date has a different link so make sure that you are using the correct one. The first link is open now, the rest are open after July 1, 2016.
 
Cancellation Policy
Common Hope requires a non-refundable $400 booking deposit per team to reserve space on the calendar.  This fee has already been paid by the district.  We assume a team of 12-14 persons. Team members must submit a completed application and half their Common Hope fee of $400 USD by November 15.  
 
Individual cancellations: In the case of cancelation at any time prior to traveling, $200 of each team member’s deposit will be retained by Common Hope.  Exceptions can be made for emergency situations on a case by case basis.  $100 of the airplane fare will be retained by District 7040.
 
Airline tickets: Every team member who purchases airline tickets through District 7040 can choose to purchase ticket insurance at their cost. If a team member declines ticket insurance, and subsequently cancels, the team member is responsible for all airfare payments and is subject to charges from the airline/travel agent to change ticket dates.