Club Tools provides a shortcut to the many tools and resources that District 7040 clubs can take advantage of when running their clubs. Many of the resources link to the MyRotary section of Rotary.org. Others are tools developed for PETS (President-Elect Training Session), SETS (Secretaries-Elect Training Session) and the District Training Assembly. Follow the "Click here for a list of club ... resources" link under each section below for President, Treasurer, Secretary and Committee Chairs to display a page of information and resources pertaining to that club position. Many downloadable documents can be found in the left-side Resources column.
 

President

What you do

  • Preside over club and board meetings
  • Appoint committee chairs and members
  • Conduct club assemblies
  • Create a budget and manage club finances, including an annual audit
  • Develop a safe environment for youth participants
  • Work with your district governor and assistant governor

What you do

  • Manage club funds
  • Collect and submit dues and fees
  • Report on the state of your club’s finances
  • Work with The Rotary Foundation
  • Pay or view your club invoice.  Your club invoice is based on the number of members in Rotary's database for your club as of 1 July and 1 January. Rotary International sends the club invoice by email and mail. Save paper by opting out of the paper (mailed) version.

Secretary

What you do

  • Maintain membership records: Update your club membership data. Your club invoice is based on the number of members in Rotary's database for your club as of 1 July and 1 January. Rotary International sends the club invoice by email and mail. Save paper by opting out of the paper (mailed) version.
  • Record attendance at meetings and report monthly attendance figures to the district governor
  • Maintain minutes of club, board, and committee meetings
  • Work with incoming secretary to ensure smooth transition

Committee Chair

What you do

A club committee chair:
  • Oversees committee functions
  • Convenes regular committee meetings and activities
  • Supervises and coordinates the committee’s work
  • Reports activities to club board
  • Recommended club committees