A Club Vision Facilitation is a four hour evening session (typically 5:00-9:00) that assists Key leaders and interested members of a Rotary Club in achieving continuity, consistency and consensus. The facilitation session is intended for all interested Rotarians in your club-from your newest members to your most tenured. The breadth and depth of the facilitation exercise is optimized when club leaders (past, present and future) and member opinion leaders participate. Our District 5020 volunteer Vision Facilitation Team typically commits approximately 25 hour of volunteer time to each event and therefore expects:
- Attendance at the event by present board members, the current president, president-elect, president-elect nominee, immediate past-president, and two other past-presidents. Their collective involvement is essential.
- Participants to commit to the entire 4-hour exercise.
- The number of Rotarians committed to a session will be no less than 12 for the smaller clubs but no more than 25 (to maintain the time schedule and allow fair and full input from all present). For clubs over 40 members, our team expects attendance to be between 20 and 25. For clubs over 80, we expect 25 members in attendance. NOTE: Given that the Facilitation Team is volunteering their time and traveling to visit your club, the Team has the latitude to reschedule should the above criteria not be met. Each Club requesting a Vision Facilitation will designate a "Coordinator" who will work with our District Vision Facilitation Chair providing all the information and direction individual Rotarians will need in preparation for the session.
During the Vision Facilitation session, a team of facilitator will lead a process consisting of an overview presentation, a writing exercise, data collection, consensus voting and summary with action plan development. There are at least three measures of success for clubs that complete a Vision Facilitation:
- An immediate measure of progress will be the members' pledge and willingness to move the planning processes from a nice-to-do concept to meaningful growth programs for the club, its members and its community.
- The second is that the output from this session is woven into the annual plans of the incoming and succeeding Presidents. It will be reflected in the continunity and consistency of programming and leadership of your Club.
- Finally, the long-term mark of accomplishment will be at the end of five years when your club advances from where it is to where it wants to be. If you are interested in scheduling a Vision Facilitation for your Club, please email Maureen Fritz-Roberts
Two documents are available for download.