TIPS FOR PROGRAM CHAIRS
Rotary Monthly Themes
(The Rotary calendar year begins in July)
July
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Magazine |
January
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Vocational Service |
August | Membership and Extension | February | Peace and Conflict Prevention/Resolution |
September | Basic Education and Literacy | March | Water and Sanitation |
October | Economic and Community Development | April | Maternal and Child Health |
November | Rotary Foundation | May | Youth Services |
December | Disease Prevention and Treatment | June | Rotary Fellowship |
Encouraging a Balanced Program Calendar
Here are suggestions to encourage a variety of programs, as well as create a balance. A general rule of thumb is to include a third of each category, Rotary, Other Topics, and Entertainment.
Suggested schedule, based on 50 meetings for the year:
16 Rotary Topics
16 All Other Topics: Civic, Non-Profit, Business & Professional and Government
14 Just Plain Fun, Entertainment, Hobbies, Sports (General Interest)
2-4 Social (Rotary Birthday, Christmas, Valentine’s Day Picnic, and so on)
Below is a tally sheet to keep track of the types of programs throughout the year. If you are out of balance, make adjustments for the next quarter. Don’t let programs just happen! Plan them for balance and enjoyment.
July - September
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October - December
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Rotary
Other Topics
Entertainment
Social
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_______
_______
_______
_______
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Rotary
Other Topics
Entertainment
Social
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_______
_______
_______
_______
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January - March
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April - June
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Rotary
Other Topics
Entertainment
Social
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_______
_______
_______
_______
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Rotary
Other Topics
Entertainment
Social
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_______
_______
_______
_______
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Best Practices When Planning
Helpful Suggestions
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Not So Helpful Practices
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Audience Etiquette
The programs function to strengthen Rotary, improve attendance, and attract new members. Members of Rotary can respect our guests with the next few statements on audience etiquette.
Phone
Please turn off your cell phone or other devices during the presentation. Refrain from checking your phone until the presentation and possible question and answer section has concluded.
Side Conversations
Please refrain from any side conversations during the presentation.
If You Need to Leave Early
Please make every effort to attend each meeting in it’s entirety. However, if you are leaving a meeting early, please follow this procedure:
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Find out who the speaker for the day is and personally introduce and excuse yourself to the speaker prior to the start of the meeting.
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Leave immediately following the business portion of the meeting and prior to the start of the speaker’s presentation.
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Sit in the rear near the exit so as to cause as little disturbance as possible when you depart.
The Old Standby
Do unto others as you would have them do unto you
Correspondence
Below you will find two sample letters to utilize when planning, which can be modified for your needs and printed on your club stationary. You can also refer speakers to the Tips For Speakers located on the District Website, for helpful suggestions to ensure a successful visit.
Sample Guest Speaker Letter - DOWNLOAD COPY TO MODIFY
CLICK ON IMAGE TO ENLARGE
Sample Classification Talk Letter - DOWNLOAD COPY TO MODIFY
CLICK ON IMAGE TO ENLARGE