Rotary District 5060

"CSTE" - Club Spring Training Experience

Modified 2019-11-12
Past:
Fall assembly has been done late October for many years, "conference" style with some breakouts.  This event reaches 80-120 people (3.7% membership), depending on the year, and many are the same every year (often already district leaders or PDGs).
 
RI Code of Policies (16.020)
16.020. District Training Assembly. 
A district training assembly, which may be a multidistrict training assembly, shall be held annually, preferably in March, April or May, to develop Rotary club leaders who have the necessary skills, knowledge, and motivation to: sustain and/or grow their membership base; implement successful projects that address the needs of their communities and communities in other countries; and support The Rotary Foundation through both program participation and financial contributions. The governor-elect shall be responsible for the district training assembly.  The district training assembly shall be planned and conducted under the direction and supervision of the governors-elect.  In special circumstances, the board may authorize the holding of a district training assembly at a date other than provided herein.  Those specifically invited shall include the incoming presidents and the members of clubs assigned by the incoming president to serve in key leadership roles in the upcoming year.
 
Goal
Create a 1-day training event with the following targets:
  • Easy for everybody to get to
  • No hotel required
  • Inexpensive venue and catering
  • Occurs in spring AFTER PETS and formation of next year's board
  • Attracts SIGNIFICANT participation from ALL club leadership, target 10+ per club
  • Specific breakout training for categories including but not limited to:
    • Club leadership (Presidents, PEs, VPs)
    • Execs: Secretary, Treasurer
    • PI, Foundation, Membership
    • New Rotarians
  • Action oriented:  Day results in specific and achievable action items
  • Potential Social:  For those who wish, perhaps a social following the training.
 
New Model for 2020:
  • 2x US events 16 May 2020, 2x Cdn 23 May 2020
  • 10am start, 3pm finish
  • 4 cities, Kamloops, Summerland, Wenatchee, Yakima.  Target 14-15 Clubs per event.
  • Hold event in schools with use of one large space and up to 10-12 classrooms
  • Possible agenda…
    • 10:00-10:30  Full group, facilitated (How the day is to work, and what are the goals)
    • 10:30-12:00  "Targeted" Breakouts in sections (table talk with guiding reference sheet)
    • 12:00-1:00   Lunch & networking
    • 1:00-2:30   Breakout in clubs (goals, club action items, strategic planning)
    • 2:30-3:00   Full group, facilitated – moving forward, goals, sharing
    • 2:30-4:30   Local committee organizes social – Winery? BBQ? 
 
Specific Targeted Breakouts for 2020:
  1. Leadership - for club President, PE and VP
  2. Secretary
  3. Treasurer
  4. Membership
  5. Public Image
  6. TRF & International Service
  7. Community Service
  8. Fundraising
  9. Youth Service
  10. Member Experience - focus on club vibrancy (program options, creative socials, etc)
  11. Rotary 101 - This is the ONLY facilitated breakout, an overall introduction to Rotary (like "Fireside" meetings) with group input
 
What EVERY Club Should do to Participate:
  1. REGISTER!!  One person (President-Elect or delegate) should register for each club.  Link under "Upcoming Events" on the District website home page.  The registration should indicate how many are coming from the club and what breakouts they will participate in.  ****BONUS for 2020:  For this first event the District is offering a significant rebate.  Register 10 or more members of the club (for $25 each, must be pre-paid) and the District will rebate your club $200!
  2. Send us the list of whom is coming from your club (name, phone, email... AND which breakout they are attending).  This can be Excel or Word format, and should come to any of the contacts listed below:
  3. Send us "Talking Points" - Have experts in your clubs submit talking points to any of the contacts listed above:  For example, if you have been a club secretary for many years what are the 3 or 4 (or more) MOST important things you should discuss and be aware of in order to do your job most efficiently?