By Laws

Bylaws of the Rotary Club of

NORTH SACRAMENTO

Article I

Definitions

1.      Board:   The Board of Directors of this club. 

2.      Director:  A member of this club's Board of Directors. 

3.      Member:  A member, other than an honorary member, of this club. 

4.      RI:  Rotary International. 

5.     Year: The twelve-month period that begins on 1 July. 

Article 2

Board

The governing body of this club shall be the board consisting of eleven members of this club, namely, the president, immediate past-president, president-elect (or president-nominee, if no successor has been elected), secretary, treasurer, and six directors (three elected each year to two-year terms).

Article 3

Election of Directors and Officers

Section 1 No later than the first week of November, a nominating committee, consisting of the five most recent past presidents who are still members of the club, shall nominate a member of the club for the office of president. The minimum requirement for a person nominated for the office of president is that they have served on the Board of Directors for two years prior to the nomination.

The nomination shall be presented by a nominating committee at the first regular meeting in December.  Immediately following the nomination of the committee, nominations for said office shall be opened for nominations from the floor.  If there are no additional nominations, the President shall ask for a vote by acclamation of the sole nominee.  If there are additional nominations, the nominations duly made shall be placed on a ballot in alphabetical order and shall be voted for at the next regular meeting. The candidate for president receiving a majority of the votes shall be declared  the president-nominee and serve as a director for the year commencing on the first day of July next following the election, and shall assume office as president on 1 July immediately following that year.  The president-nominee shall take the title of president-elect on 1 July in the year prior to taking office as president.

No later than the first week of November, the president, president-elect, and the immediate past president shall nominate members of the club, for the next Rotary year, to the offices of secretary, treasurer, and directors, the number of which is determined according to Article 2.  The nominating committee shall nominate candidates for said offices and positions at the first meeting in December.  Immediately following the nominations from the committee, nominations of said offices shall be made from the floor.  If there are no additional nominations, the President shall ask for a vote by acclamation of the nominees presented by the nominating committee.  Should additional names be placed in nomination, the names of persons nominated shall be placed on a ballot in alphabetical order under each office, and shall be voted on at the annual meeting.  The candidates for secretary, treasurer, and directors receiving a majority of the votes shall be declared elected to their respective offices.

Section 2  The officers and directors, so elected, shall constitute the board. 

Section 3 A vacancy in the board or any office shall be filled by action of the remaining directors. 

Section 4 A vacancy in the position of any officer-elect or director-elect shall be filled by action of the remaining directors-elect.

Article 4

Duties of Officers

Section 1  President.  It shall be the duty of the president to preside at meetings of the club and the board and to perform other duties as ordinarily pertain to the office of president. 

Section 2  President-elect.  It shall be the duty of the president-elect to serve as a director and to perform such other duties as may be prescribed by the president or the board. 

Section 3  Immediate past-president.  It shall be the duty of the immediate past-president to preside at meetings of the club and the board in the absence of the president and to perform other duties as ordinarily pertain to the office of immediate past-president. 

Section 4  Secretary.  It shall be the duty of the secretary to keep membership records; record attendance at meetings; send out notices of club, board, and committee meetings; record and preserve the minutes of such meetings; report as required to RI, including the semiannual reports of membership on 1 January and 1 July of each year, which shall include per capita dues for all members and prorated dues for active members who have been elected to membership in the club since the start of the July or January semiannual reporting period; report changes in membership; provide the monthly attendance report, which shall be made to the district secretary within 15 days of the last meeting of the month; collect and remit RI official magazine subscriptions; and perform other duties as usually pertain to the office of secretary.

Section 5  Treasurer.  It shall be the duty of the treasurer to have custody of all funds, accounting for it to the club annually and at any other time upon demand by the board, prepare appropriate tax filings, and to perform other duties as pertains to the office of treasurer.  Upon retirement from office, the treasurer shall turn over to the incoming treasurer or to the president all funds, books of accounts, or any other club property. 

Article 5

Meetings

Section 1  Annual Meeting.  An annual meeting of this club shall be held on the second Wednesday of December in each year, at which time the election of officers and directors to serve for the ensuing year shall take place.

Section 2  Regular Meetings.  The regular weekly meetings of this club shall be held on Wednesday at 12:15 p.m., provided that in any emergency or for good cause, the board of directors may change the regular meeting of any week to a different day of the same week, or to a different hour of the regular day or cancel the regular meeting of any week for good and sufficient cause.  Notice of any changes in or canceling of the regular meeting shall be given to all members of the club. 

All members excepting an honorary member (or member excused pursuant to the standard Rotary club constitution) in good standing in this club, on the day of the regular meeting, must be counted as present or absent, and attendance must be evidenced by the members being present for at least sixty (60) percent of the time devoted to the regular meeting, either at this club or at any other Rotary club, or as otherwise provided in the standard Rotary club constitution, article 9, sections 1 and 2.

Section 3  One-third of the membership shall constitute a quorum at the annual and regular meetings of this club.

Section 4  Regular meetings of the board shall be held each month at a time and place as scheduled by the board at the commencement of the Rotary year.  Special meetings of the board shall be called by the president, whenever deemed necessary, or upon the request of two (2) directors, notice having been given.

Section 5 A majority of the board shall constitute a quorum of the board.

Section 6  Any member of the board of directors missing two consecutive regular board meetings, without being excused by the president, shall be dropped automatically from the board of directors.

Section 7 When there exists a consent matter, usually requiring no discussion (such as proposal of a new member or reallocating budget line items and it is believed that consent is needed quickly), the secretary may poll the board via email for its consent. Any no vote or request for discussion shall cause the matter to be placed on the agenda for the next board meeting.

Article 6

Fees and Dues

Section 1  The admission fee shall be $100.00, to be paid before the applicant can qualify as a member, except as provided for in the standard Rotary club constitution, article 11 and Section 3 of this Article.

Section 2  The membership dues shall be $200.00 per annum, payable semiannually on the first day of July and of January, with the understanding that a portion of each semiannual payment shall be applied to each member’s subscription to the RI official magazine.

Section 3.  The board of directors may, on a case-by-case basis, reduce or waive any fees.

Article 7

Method of Voting

The business of this club shall be transacted by viva voce vote except the election of officers and directors, which shall be by ballot.  The board may determine that a specific resolution be considered by ballot rather than by viva voce vote.

Article 8

Five Avenues of Service

The five Avenues of Service are the philosophical and practical framework for the work of this Rotary club.  They are Club Service, Vocational Service, Community Service, International Service and New Generations.  This club will be active in each of the five Avenues of Service.

Article 9

Committees

Club committees are charged with carrying out the annual and long-range goals of the club based on the five Avenues of Service. The president-elect, president, and immediate past president should work together to ensure continuity of leadership and succession planning.  When feasible, committee members should be appointed to the same committee for three years to ensure consistency. The president-elect is responsible for appointing committee members to fill vacancies, appointing committee chairs, and conducting planning meetings prior to the start of the year in office.  It is recommended that the chair have previous experience as a member of the committee. Standing committees should be appointed as follows:  

Membership  This committee should develop and implement a comprehensive plan for the recruitment and retention of members.   

Club Public Relations  This committee should develop and implement plans to provide the public with information about Rotary and to promote the club’s service projects and activities.   

Club Administration This committee should conduct activities associated with the effective operation of the club.  

Service Projects This committee should develop and implement educational, humanitarian, and vocational projects that address the needs of its community and communities in other countries. 

The Rotary Foundation This committee should develop and implement plans to support The Rotary Foundation through both financial contributions and program participation.

Additional ad hoc committees may be appointed as needed. 

(a)       The president shall be ex officio a member of all committees and, as such, shall have all the privileges of membership thereon. 

(b)       Each committee shall transact its business as is delegated to it in these bylaws and such additional business as may be referred to it by the president or the board. Except where special authority is given by the board, such committees shall not take action until a report has been made and approved by the board. 

(c)        Each chair shall be responsible for regular meetings and activities of the committee, shall supervise and coordinate the work of the committee, and shall report to the board on all committee activities.

Article 10

Duties of Committees

The duties of all committees shall be established and reviewed by the president for his or her year. In declaring the duties of each, the president shall reference to appropriate RI materials. The service projects committee will consider the Avenues of Vocational Service, Community Service, International Service and New Generations when developing plans for the year. 

Each committee shall have a specific mandate, clearly defined goals, and action plans established by the beginning of each year for implementation during the course of the year. It shall be the primary responsibility of the president-elect to provide the necessary leadership to prepare a recommendation for club committees, mandates, goals, and plans for presentation to the board in advance of the commencement of the year as noted above.

Article 11

Leave of Absence

Upon written application to the board, setting forth good and sufficient cause, leave of absence may be granted excusing a member from attending the meetings of the club for a specified length of time, not to exceed one year.

Article 12

Finances

Section 1  Prior to the beginning of each fiscal year, the board shall prepare a budget of estimated income and expenditures for the year, which shall stand as the limit of expenditures for these purposes, unless otherwise ordered by action of the board.  The budget shall be broken into two separate parts: one in respect of club operations and one in respect of charitable/service operations. 

Section 2  The treasurer shall deposit all club funds in a bank, named by the board. The club funds shall be divided into two separate parts: club operations and service projects. 

Section 3  All bills shall be paid by the treasurer or other authorized officer only when approved by one other officer or director.

Section 4  The Treasurer shall make regular reports to the board. Bank Statements shall be mailed to the President or Secretary for review.

Section 6  The fiscal year of this club shall extend from 1 July to 30 June, and for the collection of members' dues shall be divided into two (2) semiannual periods extending from 1 July to 31 December, and from 1 January to 30 June. The payment of per capita dues and RI official magazine subscriptions shall be made on 1 July and 1 January of each year on the basis of the membership of the club on those dates.

Article 13

Method of Electing Members

Section 1  The name of a prospective member, proposed by an active member of the club, shall be submitted to the board in writing, through the club secretary.  A transferring or former member of another club may be proposed to active membership by the former club. The proposal shall be kept confidential except as otherwise provided in this procedure. 

Section 2  The board shall ensure that the proposal meets all the classification and membership requirements of the standard Rotary club constitution. 

Section 3  The board shall approve or disapprove the proposal within 30 days of its submission and shall notify the proposer, through the club secretary, of its decision. 

Section 4  The prospective member shall be informed of the purposes of Rotary and of the privileges and responsibilities of membership. The prospective member shall be requested to sign the membership proposal form and to permit his or her name and proposed classification to be published to the club, after approval by the board. 

Section 5  If no written objection to the proposal, stating reasons, is received by the board from any member (other than honorary) of the club within seven (7) days following publication of information about the prospective member, that person, upon payment of the admission fee (if not honorary membership), as prescribed in these bylaws, shall be considered to be elected to membership. 

If any such objection has been filed with the board, it shall vote on this matter at its next meeting. If approved despite the objection, the proposed member, upon payment of the admission fee (if not honorary membership), shall be considered to be elected to membership. 

Section 6  Following the election, the president shall arrange for the new member's induction, and new member Rotary literature. In addition, the president or secretary will report the new member information to RI and the president will assign a member to assist with the new member's assimilation to the club as well as assign the new member to a club project or function. 

Section 7  The club may elect, in accordance with the standard Rotary club constitution, honorary members proposed by the board. 

Article 14

Resolutions

The club shall not consider any resolution or motion to commit the club on any matter until the board has considered it.  Such resolutions or motions, if offered at a club meeting, shall be referred to the board without discussion

Article 15

Order of Business

Meeting called to order.

Introduction of visitors.

Correspondence, announcements, and Rotary information.

Committee reports if any.

Any unfinished business.

Any new business.

Address or other program features.

Adjournment.

Article 16

Amendments

These bylaws may be amended at any regular meeting, a quorum being present, by a two-thirds vote of all members present, provided that notice of such proposed amendment shall have been mailed (electronically or otherwise) to each member at least ten (10) days before such meeting. No amendment or addition to these bylaws can be made which is not in harmony with the standard Rotary club constitution and with the constitution and bylaws of RI.