Board Meeting Minutes Aug 15th, 2013
Posted by Bradford Wyatt
on Aug 15, 2013
The August 15th Board meeting was called to order at 11:12 AM by Club President Satya Mitra
Other members present: Bob Mangan, Lee Bishop, Val Callahan, Ed Hall, Mimi Payton, Ron Frazier, Ken Harling, David Frasier, Roger Frost, Royce Anderson, Frank Doherty, Elaine Doherty
1. Official Name of our Club: Ed Hall provided documentation that the official name is "The Worcester Rotary Club".
2. Treasurer's Report: Status reports of each account: Service Fund, Education Fund, Operational account,
Special Matching Fund account will now be presented on a monthly basis.
Val Callahan mentioned the David and Eleanor Marley Scholarship Fund to Worcester Polytechnic. Our Club takes part
in the selection of
candidates for the scholarships which are awarded by WPI.
3. New Membership proposal and actual process of accepting new members
a) Sponsor fills out an application
b) Proposed member meets with the club's representative
c) Prospective member fills out an application and the member who is proposing will turn both forms to the Club Secretary
d) The club secretary will forward it to the Membership Committee chair and the Board members for approval of the new members
e) Satya reported that he has 11 new member applications . He presented 11 new members' applications and board approved them.
We will commence holding Orientation Programs, to be conducted by 4 or 5 current members
on a monthly basis beginning in September
4. Happy dollar-Sad dollar, is a change possible?
A discussion concerning the timing and frequency of "Happy Dollars" resulted in agreement to keep this portion of the meeting as is.
5. The Club's Goal and Model: "Getting Engaged with Projects"
Satya proposed that the Club undertake 3 local and 2 international projects
Satya explained his goal of increasing membership.
Satya also described his concern that the Club does not get recognition or publicity
for projects such as NicVu.Other service clubs are mentioned in local newspapers on a frequent basis, but currently we are not mentioned.
Satya addressed this situation with the Telegram and has gotten agreement that they will mention our achievements when he reports them.
Our goal is "Service Above Self" and we should be recognized when achieving this goal.
Several possible projects were described and will be discussed with the Club at a future meeting. Satya urged the Club to have a project of our own such as building a shelter home or any other building for a useful cause by the Worcester Rotary Club and thereby establish a Rotary icon in the Worcester area.
6. New business:
Ken Harling -noted our Club could be a major sponsor to Art in the Park, by providing liability insurance for the event through RI.
Dave Frasier suggested we need to get members involved and capture their attention
Ken Harling - described the "Glow Ball tournament - Golf after dark:"
9 holes before dark, pause for dinner, 9 holes after dark. It should be held on the Friday night closest to a full moon.
Minimum of 30 players, maximum of 40, approximate cost per golfer $100.00, including dinner.
Agreement was made to proceed with a possible date of Friday, the 18th October.
We will again take part in EXPO. Cost is $500.00 motion was approved
There is a Rotary Leadership Institute will to be held on September 10th in Boxboro, Satya will attend with a new member.
New members and officers may also attend, as may any club member.
Other miscellaneous:
Ed Hall noted that grants made from the Service Fund may not to be used for operational expenses.
Ken Harling urged the Club to hold an Assembly on a regular basis, monthly or quarterly.
The meeting was adjourned at 12:08 PM
Addendum to the Board Meeting minutes of August 15, 2013.
A motion was raised and approved by the Board to change the names for the signers of the Bay State Bank,
Worcester Rotary Club Service Fund and the Education Fund.
Education Fund: Add the names of Gary MacConnell, Robert Mangan, and Satya Mitra.
Remove the name of Lee Bishop
Service Fund: Add the names of Robert Mangan and Satya Mitra
Remove the name of Lee Bishop
Thank you, Elaine Doherty, Worcester Rotary Club Secretary