Please use the information below from the AMENDED AND RESTATED BY-LAWS OF THE ROTARY CLUB OF HOUSTON and the attachments for the nomination of Officers and Directors.

Article II - ELECTION OF OFFICERS AND DIRECTORS

SECTION 1. Officers and five regular Directors shall be elected each year. The election shall be held on the annual meeting date as hereinafter provided. All officers and Directors-at-Large shall be elected or appointed, as applicable, to serve for a period of one year and all other Directors shall be elected to serve for a period of three years.

SECTION 2. ELIGIBILITY REQUIREMENTS. Any member in good standing may hold office, except:

1. No person shall be eligible for regular election as Club President or President Elect unless at the start of their term in that capacity he/she shall have served two (2) years as Director;
2. No person shall be eligible for regular election as Club Treasurer unless he/she is actively employed, teaching, or retired from the accounting or financial field;
3. No person shall be eligible to succeed themselves as a Director or to any elective office within a period of five (5) years unless he/she assumed such directorship or took office after the regular term commenced. This provision shall not prevent the retiring President from serving as Director or any member from serving as Director-at-Large;
4. No person shall be ineligible for regular election to office during the five (5) year period described in (3) above by service as Director-at-Large; and
5. No person shall be eligible to serve as a Director-at-Large for more than two terms during a ten-year period.

SECTION 3. ELECTION COMMITTEE. At least six weeks prior to the annual meeting date, the President with the approval of the Board of Directors, shall appoint an Election Committee of three members. Such Election Committee shall examine and pass on the validity of all ballots and count them. The Election Committee may appoint as many additional members as it may need to carry out its functions.

SECTION 4. NOMINATING COMMITTEE. At least six weeks prior to the annual meeting, a Nominating Committee shall be named by the President, with the advice and approval of the Board of Directors. Such Nominating Committee shall consist of not less than seven nor more than eleven members.

Six weeks prior to the annual meeting date the chairperson of the Nominating Committee shall explain the details of the election at a regular meeting and invite suggestions of names of Rotarians suitable and qualified as officers and directors.

Such a proposal for nomination must be signed by a Club member and must be made on a form approved be the Directors which form shall give pertinent data including the Rotary record of the person proposed.

“It shall be the duty of the Nominating Committee to prepare a ballot which shall include at least one nominee for the offices of President-Elect, Treasurer, Sergeant-at-Arms; and at least 8 nominees but not more than 15 for the office of Director.

If less than the minimum number of names is proposed by the general membership for any office, the Nominating Committee shall propose sufficient additional names to meet the required minimum for the office. If more than the maximum number of names is proposed by the general membership for any office, the Nominating Committee, by a majority vote of at least two-thirds of its members, shall restrict the nominees for that office to the specified maximum. The Nominating Committee shall obtain a member’s consent before placing his or her name on the ballot. The position of the nominees on the ballot shall be determined by the nominees and conducted by the chairman of the Nominating Committee and the Club secretary.

SECTION 5. ELECTION. On the Thursday, 21 days prior to the election, the names and pictures of those members selected by the Nominating Committee shall appear on the Club’s electronic website and sent to each member via electronic mail (or post card (regular mail) if electronic mail is unavailable for such member.) On the Monday, seventeen (17) days before the annual meeting date, the Secretary shall mail to every member a ballot, with a return envelope directed to the Election Committee, Rotary Club of Houston, at the then current address. The deadline date is the Monday, 3 days prior to the annual meeting date. Any envelopes received after the above date shall not be considered valid. The Secretary shall turn the ballots over to the Election Committee unopened not later than 2:00 PM on Wednesday following the deadline date. The Election Committee shall never disclose to anyone the number of votes that any person received. When the votes are counted, the chairperson of the Election Committee shall announce the winners on the annual meeting date. Should there be a tie vote in the final election for any office, it shall be so announced and those members’ names shall appear on a paper ballot for the membership to vote on at the next regularly scheduled meeting, two weeks following the date of the election.