Stories

Thank you, thank you, thank you!
—Rotary Club of Dolores

P.S. Our local support team: Montezuma County Search and Rescue USAR, San Juan National Forest, Dani Gregory, Shawn Gregory, Scott Clow, Rocky Mountain Timing, Montezuma County Sheriff's Office, Dolores Chamber of Commerce & Visitor Center, Dolores School District Re-4A Bears Football Team, Jenifer Holley Hufman.

Links:

Winner's Podium Pics

Finish Line Photos

2018 Results

• We still need 1999 & 2000, but after some discussion, we believe the t-shirts may not have started until 2001. Will put Rotary logos or other info in their place.

• Update: Skylar Brill will speak on Feb 20th for a few minutes about the Rotary Youth Exchange Program she wishes to participate in, and will be bringing her mom Athena Harrison. Susan contacted the Durango Daybreak Club, and they needed to know of any monetary donations by Feb 18th for the Rotary Grant. Because of the time sensitivity, the club pre-approved a $500 scholarship towards Skyler’s Rotary Youth Exchange Program. Motion passed. Durango Daybreak has been notified. We will let Skyler know on Feb 20th.

• Roger Ptolemy from the Durango Rotary Club will visit and attend the Board meeting
• Scott will outline board agenda

• Will have two boards, each $10/square, benefiting student scholarships
• $200 to the 1st half winner, $300 to the final winner
• Need to decide what two venues to put the boards at.

• We need to redesign more Rotary Flags, but need an example of the old flag. Please bring one to next meeting if you have one.
• Rocky Moss spoke about the Spring Chamber Banquet - A Sci Fi soiree, tickets available at $30 per person, $50/couple, $180 per table of eight. Already have quite a few tables reserved and lots of silent auction items.

• 28 people attended, 10 desserts donated
• $210 collected for bingo, $266.77 in donations, less $120 given out in prizes, for a total of $356.77 for the Bridge Shelter.

• Good turnout. Had one box plus a little extra left that went to the soup kitchen.
• Collected last year’s commodity cards
• New commodity cards required for the next pickup date on March 3rd.
• Still very little to no protein choices, like meat, beans, peanut butter, etc.

• Winners are: Larry Hauser ($100), Patricia Higgins ($100), Doyle Higgins ($100), and Richard Lundberg ($200). They have been notified and arrangements made to get them their winnings.
• Next one: NCAA Men’s basketball championship game. We will create 2 boards, with two winners to each board, $200 for half-time, and $300 for final score.

• Decided to keep bike race date as is (Aug 11).
• Will be reserving the parking lot behind the medical center for bikers. They will be able to reserve a spot online for $5. We think about 40 spots. Need parking attendant.
• Spoke about having another beer tent or having the Rio Grande Southern B&B open theirs.
• Working on getting sponsor letters out by next bike race meeting
• Rocky Mountain Timing is giving us the same pricing for chip timing the event, normally $900, but will sponsor in trade $250 for advertising on the t-shirt, bringing our cost down to $650.
• Scott Darling - water bottles, kokopelli, $5-6 per water bottle, 150-200?, next bike meeting
• Galloping goose society okayed the usage of calling our 50-mile course “The Galloping Goose”, but wants sponsorship in exchange. Discuss at next bike race meeting
• Need to know of any new signage needs by next bike race meeting.

• Bingo is tonight, 6:30pm at the Community Center.
• We need assistance w/dessert auction donations. Please bring a dessert for the auction if you can, and also need an auctioneer
• Motion was asked to set up the Square credit card swiper to the Rotary bank account, which will allow people to pay for their dinner or to make donations via a credit card. Motion approved

• Motion was made to move the bike race date to one week earlier. Pros & Cons discussion. Most members were against moving the date until the race becomes so big that further action must be taken. Motion did not pass.
• Traffic & signage discussion - Bike race in progress at start of alley sign, sign for paid parking
• Motion was made to cordon off back parking lot and sell spots to bike racers. We have around 40 spots. Can be set up as part of their online registration process for $5/parking spot. Will need parking attendant. Motion passed.
• Discussion on additional beer tent area closer to awards/finish line area. Maybe coordinating a beer area with the Rio Grande Southern B&B, but need to make sure they have a liquor license. Some discussion on moving the awards closer to Chamber beer area, but after discussion it was deemed too crowded and inconvenient to relocate.
• Scott will call Scott Darling for water bottles featuring 20th anniv. Would cost $5-6 each. Tabled for further discussion.
• Asking La Plata Electric and Empire electric to host bike rodeo.
• We lost our bike helmets sponsor with the health department, looking for other alternatives.
• Discussed having a Parking map available to download on our website.
• Goal to get sponsor letters out by next bike race meeting
  • See if we can get the 5K Run sponsored
  • 12 hours mesa verde letter was recently sent out, and can be used as an example on our cover letter.
• Rocky Mountain Timing is giving us the same pricing for chip timing the event, normally $900, but will sponsor in trade $250 for advertising on the t-shirt, bringing our cost down to $650. Motion made to utilize their services again this year. Motion passed.
• Bring in shirts for quilt

• They need assistance with dessert auction donations. Please bring a dessert for the auction if you can!
• Social media campaign has been done with Facebook, SW Scene, and KSJD radio
• Please share and invite others to attend!
• The Bridge Shelter needs to relocate, and are hoping to break ground on a new building this summer.
• Reach out to cortez rotary
• Need an auctioneer

• Active and at Charley’s Barbershop.
• Do we want to do another board? Group voted no with 2 opposed
• Football pools are considered social gambling, no need to report to state, not playing by state rules
• Dont have to fill the board
• Next year, start at beginning of football season, have big dollar pools, % payout?
• Different $$$ boards, like $10 squares, $50 squares, $100 squares? Further discussion.
• Superbowl viewing party?
• Can it be other games? yes, like Broncos games, basketball games, etc.
• Basketball brackets?
• Money can go towards the Rotary general fund

• Reviewed Bingo application Susan created, copies sent around to group to review and approve
• Have Bingo year round? Can be done, but let club vote, tabled for further discussion.
  • Examples of what we can do in the summer:
    • June - Movie & bbq family night? - School gym or Flanders Park? Booster club as beneficiaries?
    • July - Beer & bingo & bbq summer event?
      • Dolores Rotary club beneficiary?? If so, would need to say how the money will be used
      • Use proceeds towards next 4th of July for fireworks? No.
      • Ask for other ideas of what we can earmark proceeds for
    • August - Outreach to other communities for fundraising during summer - Rico, Mancos, Dove Creek?
    • Any other ideas?
• Talked about taking all the past Escalante days shirts and seeing if someone wanted to make a quilt out of them for 20th anniversary. Tabled for further discussion.

• looking for replacements or will need to cancel the event, asking Cortez Leopard Sharks swim team, Dolores Thrift store, Bridge Shelter, and maybe others if they don't want to jump in.

Bingo license has been renewed for 2018, certificate was emailed to us, printed and copies to Rocky, Dr. Burnside and Susan Lisak

• Holiday lights are off, grant with Empire Electric? Dan and Ed to get and see
• Need to order and/or create Dolores Rotary Club Flags, find old copies, order 100, better storage

• Scott to bring crockpot chili first time, Tom pasta meatball soup, Mark green chili stew,
• Submit poster to Jim Reser to add to the Coffee Break series
• Follow up with Dolores Food Market on hors d'oeuvres for event
• Follow up with Pony Espresso on mini desserts
• Follow up with GST Liquors on wine/alcohol donation
• Contact Dolores River Brewery for beer donation
• Formally need to cancel bingo - paperwork
• Invite everyone who has presented to us, raffle checkbook,
• Live auction items - kokopelli, osprey packs?, colorado love outdoors, auction shirts?,  
• Dinner & Dessert items needed
• Discount voucher emailable

• KSJD Radio
• Special Events Permit - Will be approved pending it being posted at least 10 days prior to the event, which Lana said she will work on.
• Created Event on Facebook, along with a poll to gather information on what will bring people to a fundraising event in the future. Was shared with Remembering Dolores and Friends of the Playground group.
• Invited the Town Board at their board meeting last night
• Sent out a press release - The Journal posted an article about it
• Added to The Journal’s Community Calendar (Thru Southwest Scene)
• Discount vouchers created for $2 off

• Venue: Dolores Community Center, Tuesday Nov 28t @6pm
• Theme: Rotary Lights Up Dolores - Community Holiday Social
• Audience/Crowd: Reach out to entire community
• Dinner (soups/chilis/etc) including hors d'oeuvres, salad, dessert, and a BAR, dessert auction, community get together to support ROTARY who always supports the community :)
• Context: Scott will talk to group for about 5 minutes at beginning of evening to give a sort of “State of Rotary Dolores”, how we raise funds, organizations we support, talk about our “Dolores Rotary Community Fundraiser Series” and ask the community to support US in keeping the town decorated for holidays.
• Total Goal: $1200, 100 attendees ($700 at door, $300 bar, $200 dessert auction)
• Pricing: $10 adult/$5 Students, 5 and under free (encourage family attendance)
• $2 off discount vouchers
• General Donation Jar and Raffle ticket sales - at Ruby's Desk
• Formally need to cancel bingo
• Door prize, split pot.

• Venue: Dolores Community Center
• Theme: Rotary Lights Up Dolores - Community Holiday Social
• Audience/Crowd: Reach out to entire community
• Idea: NO BINGO - Billed as community dinner (soups/chilis/etc) including hors d'oeuvres, salad, dessert, and a BAR, dessert auction, community get together to support ROTARY who always supports the community :)
• Context: Scott will talk to group for about 5 minutes at beginning of evening to give a sort of “State of Rotary Dolores”, how we raise funds, organizations we support, talk about our “Dolores Rotary Community Fundraiser Series” and ask the community to support US in keeping the town decorated for holidays.
• Total Goal: $1200, 100 attendees ($700 at door, $300 bar, $200 dessert auction)
• Pricing: $10 adult/$5 Students, 5 and under free (encourage family attendance)
• $2 off discount vouchers
• General Donation Jar and Raffle ticket sales - at Ruby's Desk
• Formally need to cancel bingo
• Door prize, split pot.

• Special Events application completed (will not know if approved until Nov 27th)
• Created the event on Facebook
• Invited Friends of the Playground Facebook followers, encouraged them to support community
• Press Release to Journal done
• Added to the Journal’s Community Calendar
• Posters created
• Request made to Dolores Food Market for cheese & cracker apps. Waiting approval.

• See if GST Liquors and Dolores River Brewery will donate beer/liquor for event and possible offer volunteers to help run the bar (Rocky & Scott).
• Invite the Dolores Town Board (Susan)
• Posters put up around town
  • Done already: Dolores State Bank, Ponderosa, General Store, Superintendent offices, Town Hall
  • Posters needed: Dolores Food Market, Chavolitos, Joe Rowell Park, Library, Post Office, GST Liquors, Pony Espresso
• Submit info to Jim Reser to add to Coffee Break flyers, week of Nov 13th
• Contact Pony Espresso for small dessert option donation (truffles, mini cupcakes, etc.)
• See if Red Hat Ladies will make desserts for dessert auction (Dr. Burnside)
• See if Ponderosa will donate salad and rolls (Deanna), yes!
• Distribute $2 discount vouchers out to Rotarians (Susan)
• Who will provide rest of dinner items?Shawna - main dish and dessert, paul bilger stew,
• Personal ivitation to everyone that has presented.
• Picture board of us working on lights, lifting up wreaths,
• Appllications for rotary there
• Live auction? (Tom) need items.

• Save the date postcard
• Sponsor forms approved. Starting at $100 to get onto shirts, but anything under that will get their name on our website. Modified number of shirts and only one goodie bag per sponsorship.
• Changed awards ceremony to 1pm.

• Discussed sponsor payments. Reflections in metal did pay $100 and 4 Corners got a W9 form and paid.

• Tabled discussion about naming the 50-mile endurance course the “Galloping Goose”. Shawna to speak to the Galloping Goose Historical Society.

• Discussed 5K Fun run theme. No further ideas, but wanting kids input

• Discussed creating a “Save the Date” postcard. Susan will work on one.

• Discussed In-kind donations. Which ones do we take? Who determines value?
  • It was decided the club should place the value of any donations, and to stay with the businesses that already give us in-kind donations, but any new ones should be approved by the club.
  • Put Kokopelli & Osprey automatically on sleeves every year? No determination made.

• Discussed changing start time to somewhere between 9:30 - 9:45am instead of 9:50am. Did not want any bikers to overlap and have to navigate going through the parade, so it was determined we should keep the start time as is (9:50am).

• Discussed setting a time for awards ceremony instead of waiting for everyone to complete.
  • 1pm was determined to be the best time for awards. It allows most of the riders to be back, and the finishers to have some time visiting the Escalante Days vendors? Motion passed.

• Should we try to certify the race? Will ask Shawn Gregory what the parameters are and bring to next meeting.

• Meet for breakfast at 8am at Ponderosa, up to lights area at 9am. Dress warmly. Larry already cleaned out brush. Will see if we need to work on angel. Hiking boots.
• Update: lots of lights were out (over 100). Ordered more thru the General Store, will need to set up another volunteer outing when lights come in.

• Charley said we ran out of food again. Food has gone down over the years, in the past it took two trucks, now just 1 truck is plenty. Haven't had meat in the mix for months.
• Speak with congressman to get more food? Mark Tucker will do some research on farm bill.

• Butler’s corner Nature center - Kay Phelps is on their board. Discussed the possibility of a future fundraiser for them. Fundraising committee will meet soon. It was decided that we would love to have her come in and speak to us.
• Update: Kathy accepted the speaker invitation and will join us Jan 9th.

• Looking for a Youth Exchange Officer (YEO) to be trained for our club, so we need volunteers for a short training session.
• We are also looking for host families for the 2018-2019 season. They do not need to be a Rotary member, but it helps if they have kids in highschool. Goes from June 2018 - June 2019.
• Marilyn Branch will be down from the Telluride club to talk about this in the coming weeks.

• This is Santiago Lopez’s 2nd year as mayor.
• The playground at Joe Rowell Park is the hot topic issue lately. The playground is in a lot of disrepair, and the town has done what they can for maintenance. Setting up a committee for parks and recreation.
• The town has also put in a new AV system to improve their board meetings. They have also allocated money to fix a pipe underneath the Dolores river this winter. Will need to divert the river to be able to make repairs, but it needs to happen so that the river does not become contaminated should the pipe fail. Did receive a grant to help with the repair costs of $50K.
• It was asked if there were any future plans on an official town manager. For financial reasons, stayed with town staff. Something that they have been discussing, but nothing in the plans.
• Board elections are in April, there will be 5 seats open (mayor position and 4 trustees). If interested, packets will be available in January, need to be 18 or older, and be living in town of Dolores for at least 1 year. Must get 25 signatures.

• John White, from Rochester NY.  John visits every October and attends our Rotary meetings. Welcome back!

• Giant Rotary Wheel was at the Homecoming Parade Friday afternoon, with Rotarians dressed as Wizard of Oz characters and information cards were given out.  Friday night was the football game, and Saturday was the Homecoming Dance.

• The Cortez High School is asking for a bike helmet for a disabled student. We have a few in storage left over from the Kids Bike Rodeo.
• Dave Sanford will coordinate with Jim Reser of the Cortez Rotary Club. Motion passed.

• Cameron Elder and Courtney Corbitt, with the Dolores High School Student government to speak about their Kids Christmas program
• Each year, the Student Government coordinates with Elementary school counselors to take around 20 kids Christmas shopping.
• Kids are chosen by Elementary school counselors based on need, their guardians are given forms to fill out, and then the kids are taken to Walmart and paired with a high school student chaperone, with around $100 per kid to spend on various items, like clothing, school needs, presents, toys, etc.  Afterwards, they go to Wendy’s for lunch.
• Cameron estimated they’ve been able to raise around $1500 so far, but need over $2000.
• Other sources of revenue are from the Homecoming dance, donut & coffee days, and other fundraising events that come up
• Motion was made to nominate Cameron Elder as an honorary Rotary member. This will allow Cameron to sell raffle tickets for the vacation raffle, in which half of the proceeds will go to her cause. Motion passed. Cameron has been added to the Clubrunner membership page.

• Need a ladder, electrical or duct tape to secure wires, game camera, D batteries, SD card, and people mostly checking lights.
• Did Rico pick up old wreaths? Unsure.
• Meet for breakfast at 8am at Ponderosa, up to lights area at 9am.

• Raffle tickets will be sold at the beer tent, which will be run by Susan Lisak, Ed & Sheryl Merritt, and Shawna Valdez as volunteers, and anyone else who wishes to help out.
• Susan will bring the banner, vacation raffle tickets, and signs. Ed & Dr. Burnside will bring rifle tickets.
• Goes from 10am - 4pm, Flanders Park

• Ballot Issue 3B: Mill Levy Override (MLO)
  • The upcoming Cortez Mill Levy vote on Nov 7th will cover 3 categories:
    • Recruit & Retain teachers - had 35 teachers quit out of 190, lost 3 to Durango
      • 50% of teachers have less than 5 years of experience
      • 3B would bring salaries from $29,250 to $33,600
    • Technology - infrastructure and computers
      • Buildings are aging and do not carry the needed electrical infrastructure
      • 1:1 device (chromebooks, laptops, etc) to kid ratio is the goal
    • Transportation - aging bus fleet
      • Engine’s are going out
      • Metal fatigue from county roads
      • They have a 20 year plan of replacing buses
  • This will amount to about $35.69 residential increase per $100,000 value
  • Only 58 districts in the state have no mill levy override. 120 already have one in place. Montezuma is one of the poorest counties.
  • Would give about $4.9 million to school use.
  • Teachers have been involved and have organized walks around neighborhoods to spread the word.

• Discussed sponsor amounts and levels
• Should we start the sponsor levels at $100? If anyone donates lower amounts we can just put them on the website. Tabled for further discussion
• Change the sponsor forms so that the top part is to participate with advertising and the bottom part solely for donations or swag bags? Discussed, and a sample form will be forthcoming to view for the next bike race meeting.
• We should change the number of shirts given for sponsors. Tabled until next bike race meeting.
• Advertise in Mountain Flyer? No. It was decided that this year we would only partake in free opportunities to list the event, since word of mouth has always been the most important and we are unsure of the ROI of any printed advertisement.

• September Bingo update (for DHS government)
  • Had a poor turnout, probably due to a schedule conflict with the volleyball tournament, along with it being the first of the year, and no marketing efforts.
  • Discussion of what the club should do when not enough donations come in.
  • Raised $154 with dessert auction, $120 on bingo, for a total of $274
  • Maybe next year we should reconsider the timing of the school sponsored bingos,  changing them to later in the year for a better turnout.
  • Discussed whether we should promise a minimum donation. No, the beneficiaries need to spread the word and get their people to attend. We don’t want the audience to be mainly Rotarians, and then on top of that give more money. But based on circumstance, we may discuss whether to add any additional funding on a case-by-case basis.
  • Will ask if the student gov’t wants to present at the next meeting and ask for a donation.

• Need to schedule a maintenance day for the hillside lights
  • Discussed, and Saturday, October 21st has been chosen.
  • Meet at 8am for breakfast at the Ponderosa, 9am up at lights
  • Shawna wants to look at shed before lights go out.
  • Dan will Call Casey Mcclellan and electric company (done).
  • Need to bring a ladder, replacement bulbs, and game camera (needs D batteries and SD card).
  • Want to change the lights on the angel?  

• Last year same time we were $2600 in the red, now $1350 in the black
• Susan attended a Grant Seminar Sep 23rd in Grand Junction. This allows us to apply for Rotary International District or Global grants (see addendum on Grant information below).
• Save the Playground initiative
  • There was a formal workshop and a community organization
  • Greater Dolores Action (GDA) will help with getting grants and have the money flow through them for non-profit status.
  • Trying to raise money to get Leathers to evaluate the playground and offer their advice. Started a Go Fund Me initiative, raised over $2K so far.
  • There will be a fundraising table at the upcoming Harvest Fest on Oct 14th, they need volunteers.
  • Will have donation jars around town.
  • Also are asking people to attend the next board meeting on October 10th
• Need Rotary volunteers this Friday for float decorations, costumes, and candy/postcard distributors for the Homecoming day parade. Need to have everything ready by 2pm at the General Store. Need straw man and tin man volunteer.  

• You can use district grants to fund things like: Humanitarian projects, Local/Community projects, Scholarships, Youth programs, Vocational training teams
• District grants require a 50% investment by the club, and the district may donate the other 50%, usually up to $5K. Multiple clubs may join in.

• Must align with one of Rotary’s 6 areas of focus: promoting peace, fighting disease, providing clean water/sanitation/hygiene, saving mothers and children, supporting education, growing local economies.
• Are sustainable: communities must be able to address their own needs after the Rotary club or district has completed its work, like maintenance, insurance, permits, etc.
• Are measurable: using standard measures from the Rotary Grant Plan supplement.
• Are host community driven:  The host community designs the grant based on local needs that they have identified, takes the lead, and does any necessary surveys or assessments.
• Minimum budget of $30K. Multiple clubs may join in.

• Have more of a laid-out schedule, have openings for last-minute volunteers. Tap into the volunteers at the Dolores River Fest.
• Need more volunteers for the Bike Rodeo
• Volunteers can sign up thru imAthlete.com

• This year’s course was more challenging and better organized, but we could have used more volunteers.
• The kids really liked the jumps, but we also need to include the rules of the road, so kids get the safety aspect in as well.
• Maybe the time can be extended if the Chamber can move around the ice cream contest. More discussion in the future.
• We may have to source our own helmets in the future. Maybe we can trade with Kokopelli in exchange for publicity and t-shirt sponsorship.

• Susan L will reach out to corporate sponsors, as this is the time to do so, when they are working on next year’s budgets.
• Some discussion on sponsor amounts and levels, will add to next business meeting

• Motorcycle sweepers should wear official orange vest, so when they encounter others, they will know it’s on official duty.
• Will communicate with sheriff on best time to close the road. Felt it was a little too early this past year.

• Advertise in Mountain Flyer? It’s in every bike shop, more discussion to follow
• 12 hours of mesa verde postcards need to be repeated.
• Cyclo cross advertising? More discussion needed
• Leadville 100 advertising? More discussion needed

• Dr. Burnside said everyone loved the bags, offered the idea that we could order 1000 bags and get 10-20 sponsors to give $250 to be on the bag as a separate fundraising opportunity. Then give them first right of refusal when we need to do another bag order.
• Have bingo raffles, split proceeds with winner
• Dunk tank at next Escalante Days?
• Partner with different rotary groups?

• Reflections in Metal owes $250, Julie Suckla $100, 4 corners community needs a W9,
• 5K fun run - needed a lot more attendance and the word getting out to parents.
  • Family and pets 5K fun run?
  • Wear a costume fun run?
  • Make it a challenging course? Thru water, mud, etc.
• Tabled the discussion about naming the 50-mile endurance course the “Galloping Goose” until the next meeting.
• Discussed changes if the event gets split to partially being at Joe Rowell park. Not enough information at this time.
• We need to schedule a maintenance day for the hillside lights

• Sandra Corbitt
• Jerry Whited  
• Lisa Holz  
• Kay Phelps  
• Eugene Reininger III  
• Rebecca Frasier  
• Casey McClellan  

• Online Rotary Membership application form is now active on the Clubrunner website. It’s a link located at the top of the page. Goes to a Google form they can fill out and submit, which will be routed to Susan, who will get in touch with them.
• Working on a fillable pdf version of the application form.
• Added a “Contact Us” widget to the Clubrunner website as well, emails are routed to Susan
• All confirmed speakers have been added on home page
• Committees have been created within Clubrunner’s internal database and Rotarians have been assigned to the various committees there. If you are on one, it will be listed on the Membership Directory. (click on the Members Area, then Membership tab, then Member Lists. Find your name, then click on the Commitments tab)

• Saturday, Sept 16th, from 4:30 to 7:30 pm at Flanders Park.  Decided to set up a booth @ 3pm, sell raffle tickets and t-shirts. Booth space is free.

• Happening Nov 15 - 16, about 90 minutes long, 7th & 8th graders
• Teen maze has been changed to be able to accommodate up to 700 kids, had 310 kids last year.
• Angela is visiting area schools to invite kids to be a part of it.
• The maze gives kids the opportunity to make life choices, and the possible outcomes from those choices.
• Kids have question and answer sessions
• Have counselors to assist with any immediate needs
• Parents have to fill out waiver. The source of information that kids get is very important, try to stick to scientific evidence
• Have to rent curtains, fairgrounds, county gives grant, get t-shirts.
• Looking for volunteers and donations.

• Question of the Day? What have you done over Labor day?
• In Attendance: Phil Casper, Ryan Nichols, Dana Hill, Robbie Singer, Dr. Burnside, Scott Cooper, Ed Merritt, Dave Sanford, Tom Seymour, Susan Lisak, Rocky Moss, Eli Brown, Dan Jones

• Scott texted some of his contacts, got 7-8 people to respond
• Larry Browning interested (he’s the one that was injured at the bike race this year)
• Trying to get over 40 members, and more female members
• Invite all businesses in town, Rocky may put info on next chamber newsletter
• Dani Gregory has access to riders, reach out to see if any of them may be interested
• Kokopelli bike club - Scott may reach out to them
• Reach out to past members
• Promote membership at monthly bingos

• Sunday, October 1st - Telluride Rotary Club is hosting the highest club meeting in Colorado up at the Imogene pass, 13,114 feet. Starting place is at 121 West Colorado Avenue at 1pm in Telluride.
• Bring your 4x4 up in the convoy of vehicles, or get a ride up for $45pp.
• Once at the top, they’ll do introductions (bring a dollar), short meeting, get your pics, then head back into the town of Telluride for drinks and hors d’oeuvres.
• Contact Doug Avery at dougavery51@gmail.com or Marilyn Branch at branchm@telluridecoloado.net no later than Wednesday, Sept. 27 if you plan to participate
• If you need transportation up, call Telluride Outside at 970-728-3895, add your name to the Rotary 4x4 list and give them a credit card for the $45 cost

     

• Question of the Day? Natural disaster experience?
• In Attendance: Dan Jones, Tom Seymour, Adam Barnhurst, Dana Hill, Carl Buchta, Dr. Burnside, Scott Cooper, Ed Merritt, Mark Tucker, Dave Sanford, Lou Ann Jacobson Ball, John Taveira, Susan Lisak, Rocky Moss, Shawna Valdez, Eli Brown, Rebecca Frasier, Val Truelson

• Susan attending Grant Seminar Sep 23rd in Grand Junction. This will allow us to apply for Rotary International grants.
• Rocky is PE (President-elect)
• Susan Nominated for PEN (President-elect nominee). Motion to approve PEN tabled until the Annual Christmas party in December.
• Send both PE and PEN both to PETS (President-elect training seminar) this year? Motion called and seconded, passed
• Dues needed, some Rotarians given names to follow up with

• Rebecca is running for the school board full time,
• Works at the DA’s office
• Asking for anyone in the Dolores School District to sign her petition

• Ed went to Cortez Rotary Club, Shane Hale is president, saw Walt, Brad, Renee, and Bill. Their goal is increase public presence and membership, they meet 2nd and 4th monday if anyone would like to attend.
• We need speakers, Rocky will work on it
• Email blast out to past racers to let them know of low registration fee for next year’s race good till Sep 10th. Will also post on Facebook.
• Rocky to run next bingo with Dr. Burnside’s help, Rocky will contact Cameron Elder to make sure she has info she needs to set up bingo dinner
• Chamber update: Escalante days was successful, Rocky is planning the Harvest Fest on Oct 14, cider tasting, beer and wine tasting, accepting vendors.
• Dr. Burnside - raffle tickets update. We’ve collected $930 for the Vacation Raffle, and $240 for the Rifle Raffle
• Get Raffle info out on Facebook
• Dolores State bank - Shawna spoke about how they are releasing a mobile banking app this week, with more features like bill pay coming in the future. Shawna would like to speak more about it on Nov 14th, once every feature is live. Added to speaker list as tentative.
• Ed Merritt is retiring from the Dolores State Bank on Nov 17th. Party? Info to come.

• Volunteer Committee (Bike Rodeo / Registration area / Town course)
  • Shawna Valdez
  • Lou Ann Jacobsen Ball

• Course Volunteer Committee
  • Scott Clow
  • Mark Tucker

• Bike Rodeo Committee
  • Dr. Burnside
  • Dave Sanford
  • Robbie Singer
  • John Taveira
  • Carl Buchta

• Sponsor Committee
  • Ed Merritt
  • Rocky Moss

• Tshirt Committee
  • Susan Lisak
  • Ed Merritt
  • Shawna Valdez
  • Carl Buchta

• Permit Committee
  • Tom Seymour
  • Mark Tucker

• Advertising Committee
  • Susan Lisak
  • Rocky Moss

• Webmaster for DoloresRace.com / Imathlete.com
  • Susan Lisak
  • Shawn Gregory

• Facebook Webmaster
  • Susan Lisak
  • Rocky Moss

• General Rotary Fundraising Committee
  • Susan Lisak
  • Rocky Moss
  • Dr. Burnside
  • Robby Singer

• Pledge of Allegiance
• Inspiration
• Question of the Day? What was your eclipse experience?
• In attendance: Adam Barnhurst, Robbie Singer, Tom Seymour, Dr. Burnside, Scott Cooper, Ed Merritt, Dave Sanford, Lou Ann Jacobson Ball, Shawna Valdez, John Taveira, Susan Lisak, Carl Buchta, Cameron Elder, Dan Jones, Sheriff Steve Nowlin, Eli Brown, Deanna Truelson

• Cameron Elder, Student Government President - Dolores Schools
  • Will update Rotary periodically on school events and activities
    • Talked about homecoming events & parade, fundraisers, student activities
  • Attended a HOBY Leadership trip over the summer at Denver University
    • Funded in part by Dolores Rotary
    • Was there for 5 days as a staff member
    • 230 kids attended

• They are in need of donations (toys, money) for the newly opened Infant/Toddler Center. Items can be dropped off at Scott Cooper’s office, at the Center directly or arranged to be picked up.
• Opened on Monday, Aug 21st.
• Motion made to give $100 to dolores school district for their Infant/Toddler center. Seconded and passed.

• Sheriff Steve Nowlin
  • Spoke about some conversations with road department and closing of the road for the race, and successfully worked all the issues out before the race started.
  • High school students did not do very good at directing traffic, may need to close up alley near bank next year
  • Asked if the race time could be started 10-20 minutes early. Will discuss the possibility at future bike race meetings.
• Robby Singer
  • Happy of sheriff’s response with car accident and target shooting incident
  • Handicap parking areas next year? Saw a lot of vehicles looking for handicap accessible parking.
• Dr. Burnside
  • Had some close calls with traffic and parking behind the medical center, would like to talk about having parking attendants and charging for parking
  • Proposed on next goodie bag order, that we get sponsors for bags, maybe 20 sponsor logos @ $250/piece, no year, 1000 bags, and the first right of refusal on the next run, switch colors on next run.
• Ed Merritt
  • Some outstanding money owed from sponsors
  • Approx $8200 profit
  • Motion was called to donate $300 to Search & Rescue, $100 to the Dolores Fire Department, and $100 to the Dolores Football team. These amounts were the same as what was donated last year. Seconded and passed.
• Other Bike race notes
  • Fire department - see if they can video the race start using a drone
  • 5K fun run - needed a lot more attendance and the word getting out to parents.
  • More two-way radios and announcements of riders coming in.
  • Rodeo was well attended, and the course was great this year, but they were short on volunteers
  • More emails about volunteer needs and times to show up
  • Shawna Valdez offered to be next year’s volunteer coordinator
  • John Taveira & Robby Singer offered to be on next year’s Bike Rodeo course committee
  • Will continue to have bike race meetings on the 4th Tuesday of every month
  • Kokopellis want to donate water bottles for bags next year
  • Osprey will donate $1500 in packs next year
  • Invite The Galloping Goose Society as guest speaker
  • Talked about naming the 50-mile endurance course the “Galloping Goose”
• Items from prior meetings:
  • Work on controlling traffic and route thru town
  • Put up signs two weeks early for road shut down, notices at Doc’s Marina
  • Course was marked well, maybe a better warning where the 13-mile accident happened, or have volunteers stationed there next year

• Question of the Day? Share an experience you had this weekend.
• In Attendance: Carl Buchta, Adam Barnhurst, Tom Seymour, Robbie Singer, Dr. Burnside, Valiena Rosenkrance, Scott Cooper, Ed Merritt, Dave Sanford, Dan Jones, John Taveira, Susan Lisak, Paul Bilger, Val Truelson

• Talked about their new Infant Toddler Program
  • Last year, they were concerned about all the teachers having babies, so after some research for an expanded infant-toddler program, they were able to secure a $13K grant for modular reconstruction, another $10K from state, and lots of donated time, money and materials from Cortez Electric, Corky’s Plumbing, Stone sand and gravel, Four Corner’s Material, Rosenwell Engineering, Town of Dolores, and the Dolores State Bank
  • Because of this program, they were able to retain 2 teachers, and attracted new teachers because of the program
  • Still in need of toys for infant & toddlers, and any monetary donations to help with supplies and things. Please drop off to Scott Cooper.

• 130 Riders, 81 Bike Rodeo kids, 8 5K fun runners
• Small / Med / Large T-shirts are gone. We still have Mens/Womens XL and 2XL available
• Online Revenue from riders: $4557.27 (need same day registration $$$)
• Website traffic this year is way up
  • 198% higher compared to all of 2016
  • 15,510 clicks compared to 7813 clicks last year
  • August is a record breaker, with 4910 clicks as of Aug 14th.
• Facebook has been updated with photos, video’s and events
• 2018 registration is now open, with a $20 discount if registered by the end of this month.
• Website updated
  • 2018 information and dates
  • Registration page with link to imathlete, along with pricing and dates to register by
  • Results page has info and links to Rocky Mountain Timing
• Work on traffic and route thru town
• Put up signs two weeks early for road shut down, notices at Doc’s Marina
• Should we have a policy for injuries that they must be escorted back to town or to hospital? no, can't force them if they refuse treatment, against law.
• Course was marked well
• Volunteers turnout was good,
• Better warning sign at dip, or volunteers there to warn
• Still waiting on some sponsors to send their promised donations

• 22 members have paid, 12 members still need to send their dues in.

• Middle two/three Tuesdays set aside for speakers, none in July
• 4th Tuesday is for bike race discussion and bingo

• Pledge of Allegiance
• Inspiration
• Question of the Day? If you had a half hour to decompress, what would you do?

• Bike Race
  • Kid’s bike rodeo follow up
    • 7 bicycles donated
    • Helmets - Dr. Burnside to confirm with health department
    • Time for volunteers to show? Dr. Burnside will be marking the course in morning, would love to have some volunteers around 8-9am to help move items from the shed to the bike rodeo area, weather dependent, then would need more volunteers starting at 4pm.
    • Rocky is coordinating cheer team as volunteers
    • John Taveira is working on a 3-tiered winners podium

• Volunteers Needed to help stuff bags, 6:30am at the Ponderosa Restaurant
  • 1st Stuffing date - Aug 8 for swag items
  • 2nd Stuffing date - Aug 11 for t-shirts and chips

• Bibs need to be delivered to Rocky Mountain timing

• 5K fun run
  • How will we get sign ups?

• Stats -
  • 20 racers signed up as of July 30 (100% increase from last year’s 10 racers, same time)
    • 15 men, 5 women
    • 9 for the 50-mile
    • 5 for the 33-mile
    • 6 for the 18-mile
  • 101 T-shirts already allotted to sponsors, racers, and additional orders
  • $6125 revenue from sponsors
  • Website traffic: 9272 website clicks for 2017 (as of July 30), which is more than all of 2016 at 7813 clicks.

• Quick update on the bike race
  • T-shirts
  • Insurance certificate
  • Permits - county permit is approved and paid for.
  • Posters - 10 posters for Enchantment Resort raffle created and distributed to those who will be selling tickets. Susan will work on raffle poster, but need info and value

• Visit from George Small, Rotary District Governor
  • Celebrating 100 years of Rotary International and 75 years of the Dolores Rotary Club!
  • 30 years of women
  • Ian Riseley from Australia is RI president. Theme is “Making a Difference”.
    • Required activities - pay club dues, report volunteer hours and service projects and contributions in Rotary Club Central.
    • Support & strengthen clubs - Set at least 10 goals, update or develop strategic plan, net gain in membership, net gain of female members, net gain of members under 40yo, engagement in outside activities, new club or Rotary Community Corp, Sponsor or Co-sponsor an Interact or Rotaract
    • Focus and increase humanitarian service - sponsor/participate in PolioPlus activity, Global or district grants, one environment focused project (plant a tree, recycling, etc), collaborate with clubs to increase scope or visibility, involve rotary alumni in projects/events, increase club giving by 10%, increase number of members giving $25 or more, attain a minimum annual fund giving of $100 per capita, use rotary ideas to contribute a project or seek resources for local or international projects.
    • Enhance public image and awareness - use brand central guidelines and templates in all communications, regularly update club's website and social media (follow 5470 website), host or promote a community event to support world polio day, host 1 network event for professionals, establish or continue a partnership with government, corporate or NGO, host a community forum highlighting clubs work and find solutions, local media coverage of project, event or fundraiser, promote peace and develop future leaders with at least one RYE or RYLA
    • The “Three Legged Stool” - so what should be the focus to make our clubs stronger and sustainable?
      • Public Image - tell them who you are and what you are
      • Membership
      • The Rotary Foundation - annual fund, polio plus, endowment (major gifts)
    • Stronger and sustainable clubs
      • Leadership Continuity
        • PE & PEN selection and training. How about extending your leadership team?
        • Assembly and conference attendance - Pueblo in April 2018, club leadership team should be there.
        • Rotary leadership institute - Paulette Church and Anne Harris head it up, sessions for new members, listed on rotary district website,
        • Grant training - must have someone that has grant training
        • District committees - volunteer for a committee, better advantage to doing club projects
        • Zone leadership institute - from idaho to texas
        • District awards - DD monroe (50+ members) & JE chenoweth (under 50 members
      • Actions of the council on legislation
        • Traditional meetings
        • Flexibility in mtg frequency and format, must have 2 traditional meetings per month, but others can be flexible
        • Attendance
        • Membership types, corporate membership, family membership, put in bylaws
        • Rotaract dual membership - 18 - 35 years old
        • Business, professional and community leaders
        • Four way test
        • Join rotary, exchange ideas, take actions
        • People of action
      • Changing demographics
        • We were all younger, but how about old ways? Can I get your old club leadership vs rotary club central? Put in goals and collect data
        • Lifestyle demands - create ways to involve young families, young professionals
        • Technology
        • District 5470 educational group - 501(c)3 avenue of operation
      • George Small’s challenge:
        • Communication - social media presence
        • Collaboration - what is the big secret? Events, fundraisers, ideas, etc. share with other clubs, community partners,
        • Planning - update or develop a strategic plan, contact chip Ecks, district administration
      • The probability of completing a goal
        • You have a goal: 10%
        • Set a time to do it: 40%
        • Plan how you will do it: 50%
        • Commit to someone else: 65%
        • Specific accountability with a person: 95%
      • Resources
        • D5470 directory and planner
        • Clubrunner
        • RI club and District support (Emily Tucker and James D’Mato) 866-976-8279
        • My rotary and rotary club central (www.rotary.org)
        • Be a vibrant club
        • Rotary Leader (emailed bi monthly)
        • Membership matters (4th tuesday) - web seminar, interactive
        • Manual of procedures
        • RI Code of policies

• Goals for the year…  Increasing membership, especially female membership.
  • Want to get above 40, back to 35
  • Give all speakers an application
• Rocky Moss has asked to waylay her term as PE, and will see if another can take her place.
• Celebrating Rotary International 100th year next mtg. with our District Governor and a cake.
  • Deanna with Ponderosa to make cake with Rotary Wheel
  • It’s the 75th year of the Dolores Rotary club, 100th year of Rotary International
• Teacher Award: once per semester, or once per year?  Think like Student of the QTR.
  • Excellence in Education/Teacher of the year, get some kind of reward, to be used in their classroom, let students decide (the challenge with students deciding is that elem students will always pick their classroom / homeroom teacher… Might have to ask the staff to nominate…?
• Satellite Rotary Club? Maybe meets at noon or in the evening?  
  • Different time?
• Student lead Rotary Club (Interact)?
  • Animas high is closest one, need sponsorship from active rotary club in community, look for service learning or international project
  • Dave has researched and coming from bigger high school, but Roteract for college students, 18 - 36, young adults, opportunities to recruit, put info out there
  • Meet lunchtime on campus, meet Jen Huffman
  • Reach out to Shannon Livick to develop Rotaract

• T-shirt discussion
  • Made decision to go with local vendor, SW printing @$10/each
  • Susan & Rocky to go finalize the order with SW printing
  • Due date Monday Aug 7th for final product
• 5K Fun Run.
  • Bandannas $3.58 each. We should design them with no year, Dolores Rotary Club, 22x22, logo takes up 18”
  • Find out if there’s a price break if we order more. Susan checked and there is a price break at 300, which would bring the cost down to $2.87 each. Still a very high price.
• Raffle poster - selling some tickets
  • Rifle, need retail value of rifle, cost of tickets, time of drawing 7:30pm, decided going to Community center and dolores schools, paid $345, retail $419, plus case plus bipod, approx $811 retail?
  • Decided to sell 500 rifle tickets @ $10/ticket, $5000 possible revenue
  • 10 copies of poster need to be make, electronic version

• Discuss sponsorships
  • Now at $5675
  • Kokopelli will donate to swag bag fillers up to $500, need logo on tshirt
  • Osprey logo on there as well, They will donate lots of packs for prizes
• Bike rodeo :  
  • Charley needs ice packs cost from Chris T.

• 7/18 Visit from George Small, Rotary District Governor
  • Must stand when he walks in the room
  • No other presenters
  • Has projector and laptop
  • Celebrate 100 years of Rotary International and 75 years of Dolores Rotary Club!
• 8/15 Valiena Rosenkrance, Director of the Teddy Bear Preschool
• 8/19 Commodities Distribution

• T-shirt update - delayed until next week's bike race meeting

• Discussed getting Bill Stanley to send out an email blast to parents and kids for 5K fun run. 

• Discussed sponsors updates and those who have not given any commitment, and also talked about new businesses to check with on sponsorship (campgrounds, breweries, pot shops, hotels, restaurants, coffee shops, liquor stores).

• Discussed how raffle tickets will be sold and how they will be displayed. Will create posters to display, 2 for the Dolores State Bank, 1 at the Ponderosa, and 1 at Charley's Barber shop. Then we may put out tables at various venues and events, like the county fair, harvest fest, City Market, etc. Will make 15 posters. 

• Discussed having a secondary raffle of a varmint rifle, like a Savage 17 bolt action rifle, a case and scope, with a retail value around $300-$500. Tickets at $20/each, limited to 250 tickets. Proceeds will go to Dolores Community Center and Dolores Schools. Motion called and passed.

Meeting minutes for 5/9/17

In attendance: Susan Lisak, John Taveira, Ed Merritt, Denis Boon, Robbie Singer, Dave Sanford, Scott Cooper, Tom Seymour, Charley Miller, Dan Jones, Mark Tucker, Adam Barnhurst, Shawna Valdez, Eli Brown, Jeff Pope

Question of the day: If you could paint a picture of any place, where would that be?

Club Business & Announcements:  6:45am

Bike Race

• After some discussion, decided to have the experts finish through the McPhee Overlook trail. Discussed possible alley traffic between cars, riders and runners. Also discussed adding a small prize ($50 - $100) to the top finisher who sets the new Expert time record. Ed called the vote to change, seconded by Scott C., and the motion passed. Will notify residents in that alley area a week prior to race.

• Shawn Gregory rode the Expert route this past weekend, and will load all the updated maps onto the website this week.

• Talked about adding a “squeeze” near the finish line, allowing only the space for 1 rider to get through the finish at a time.

• Fun Run will not be timed. Endurance will start at 8am, Fun Run at 8:30am, and Expert, Sport and Beginner will depart at 9:50am, just before the parade starts at 10am.

• Ed Merritt will be at the 12 Hours of Mesa Verde Race this Saturday, and will pick up the Sports drink mix donated by Tailwind Nutrition as well as give out our postcards for the bike race.

• Bike race website has been updated, take a look and give any feedback for ideas and changes to Susan Lisak. www.doloresrace.com

• Talked about getting bandannas for the Fun Run with the Rotary logo but no year information on them so they can be re-used in future years. Shawna will follow up with the printers on them.  Fun Run pricing is set at $10 per adult, $5 per child 18 & under.

• Discussed using some of the student art work created last year as silent auction items, and see whether to repeat the project this year with the art students. Scott will research.

• Dave Sanford reported a lot of leftover t-shirts in storage, along with some leftover goodie bag items that can be re-used for this year’s bags. Extra utensils and paper products in storage were donated to the Summer Lunch Program.

• Next bike race meeting is May 30th, 6:30am.

An anonymous donation was made in the amount of $1000 to the Imagination Library and $500 to the Dolores Summer Lunch program. Rotary is going to contribute another $100 to the Lunch Program, for a total of $600 for the Lunch Program.

Jeff Pope - with KSJD Radio (ksjd.org)

• Produces 5 daily newscasts a week

• KSJD began in 1986 with a budget of $25K in the red, and today has a budget of $630K, employing 8.5ppl

• They reside in the Montezuma bank building, along with the Sunflower theatre.

• KSJD considers themselves a media organization, with audio, website, and digital access.

• Major funding is through individuals and corporate sponsors, making up 80% of the annual revenue.

• Corporation for Public Broadcasting (CPB) gave KSJD $135K this year. With possible changes in the future for CBP to give funding, this may impact the future of the radio station as well.

• KSJD has a large footprint of coverage around the Four Corners Region

• Jeff Pope’s vision for the future is growing modestly, increasing entertainment, cultural aspects, getting digital cameras to record shows and feature them on Rocky Mountain PBS, as well as growing the news and reporting more local issues like the county commissioner’s meetings on Mondays.

• Their sustained giving programs brings in about $35K annually.

Meeting adjourned at 7:30am

• Pledge of Allegiance
• Inspiration
• Question of the Day?  

• Bike Race
  • Discuss whether to amend the course for the Expert riders to start the same way as the Sport & Beginners, but then go through the McPhee overlook trail and end the same route as the Endurance riders. If we decide to move ahead, the course record will need to be re-established, so no record breaking prizes will be given out this year.
  • Back alley route has been slightly changed to go down 4th street instead of 3rd due to private property.
  • Tailwind nutrition agreed to give us some of their product for their race. Rocky Gingg will be at the 12 hours of Mesa Verde this Saturday, where we can pick it up. Is anyone going to that event that can pick up the donation items for us?
• Dolores Summer Lunch Program - $138 was collected via the group last week. Discuss whether to offer any other financial support and if there is availability in the budget.

• 5/9 Jeff Pope with KSJD

• 5/16 Steve Nowlin, Montezuma County Sheriff
• 5/20 Commodities giveaway
• 5/23 Shandra Gibbs Minor with Shooter’s World
• 6/17 Commodities giveaway

Meeting Minutes For: May 2nd, 2017

In Attendance: John Taveira, Dr. Burnside, Denis Boon, Susan Lisak, Paul Bilger, Scott Cooper, Darwin Cooper, Dana Hill, Shawna Valdez, Mark Tucker, Lou Ann Jacobson Ball, Dan Jones, Dave Sanford, Adam Barnhurst, Rob Singer, Ed Merritt, Rocky Moss, Ashley Schrage, Keith Procyk, Eli Brown

Call to Order:   6:30am

• Pledge of Allegiance

• Inspiration

• Question of the Day?  Would you rather be a giant rodent or a tiny elephant?

Club Business & Announcements:  6:45am

• April 25th Bingo update

  • We raised $220 from bingo sales, and $535 from auction sales. Another $100 came in afterwards, for a total of $855 for the Dolores Community Center.

• Bike Race update

  • Discussed the possibility of adding a fun ride up and around the Boggy Draw trail. Mark will add it to forest service permit just in case.

  • Noted that the bike race proceeds will go towards Dolores High School Scholarships and RYLA (Rotary Youth Leadership Awards) recipients from Dove Creek, Dolores, and Mancos.

  • Raffle proceeds will benefit the Imagination Library and maybe one or two other entities. Tabled for further discussion. Raffle will be drawn near the end of the year.

  • Rocky will be sending bike race info in a special newsletter.

  • Update: the National History Day (NHD) students will be the ones in charge of coordinating the Family Fun Run. Jen Huffman, Dolores principal, will represent and will be invited to the next bike race meeting.

  • Back alleys are clear, and Shawna talked to the Town, and they saw no problems with us utilizing the alleyways during the bike race.

• No change on the Rotary clubrunner website.  $420/year for subscription, Rocky and Susan mentioned the site was easy to navigate and upload info to and had all the past history of club info.

• No more bingo until maybe July 29 at the Dolores River Campground to benefit the Dolores River Campground. The campground may serve alcohol and set up live music. No one is set yet as beneficiaries for the September and October bingos. Rocky wanted to try setting up an additional bingo in August and will fill out the necessary paperwork should we move forward with that. If it goes well, Rocky said we should consider running bingo all summer.

• Question was posed about the Facebook page. Rocky has been upkeeping http://facebook.com/doloresrotaryclub. Any other pages or sites that may have been set up in the past are not known and are no longer being updated. Rocky will give Susan access to the FaceBook page to post and make changes.

• Scott introduced Keith Procyk, a candidate for school counselor from Pittsburgh, PA. Wanted to tour the area before deciding to accept a position at the school.  Will be here until Wednesday morning before flying back.

• Chamber of Commerce banquet was a success, will be able to fund scholarships from the monies donated.

• Visitor’s Center is now open! Rocky was able to hire a part time student.

Presentation -

Ashley Schrage, PTA President and Site Coordinator of the Summer Lunch Program

• This is Ashley’s 3rd summer running the summer lunch program.

• Served over 3200 meals over the last two summers, forecasting 1200 meals this season.

• Program is 6 weeks long, begins in June with about 50 kids a day, Mon - Thurs, 11:30am to 12:30pm, free to kids 18 and under.

• Most of the kids who attend would normally be wandering around the area during the summer months, many without adequate nutrition. This programs serves as a focusing point, giving them something to do and a place to go, along with a good meal.

• There are different themed days to provide programming during lunch time, and this year Ashley is looking to expand the programming, like having the students harvesting food from the Montezuma school to farm program.

• In need of many supplies, like forks, spoons, plates, bowls, napkins, paper towels, trash bags, soap, disinfectant spray, temperature gun, spray bottles etc.

• Any supply donations can be dropped off to Scott Cooper at his office, or can be brought to the next Rotary meeting.

• Working on partnering with a restaurant to provide the food for the program.

• Ashley is also asking for any financial support the Rotary can provide. Members will discuss at next meeting.

• A donation cup was passed around, and $138 was collected to help pay for an IR thermometer and other supplies.

Upcoming Presentations and Important Dates:

• 5/9 Jeff Pope with KSJD

• 5/16 Steve Nowlin, Montezuma County Sheriff

• 5/20 Commodities giveaway

• 5/23 Shandra Gibbs Minor with Shooter’s World

• 6/17 Commodities giveaway

In Attendance: Dr. Burnside, Tom Seymour, Dave Sanford, Scott Cooper, Darwin Cooper, Ed Merritt, Mark Tucker, Shawna Valdez, Rocky Moss, Dani Gregory, Susan Lisak

Meeting Minutes:

• 50 mile Endurance - decided to use the back alleys to get to the McPhee Overlook trail.  Shawna will talk with the Town of Dolores about it. This route will only be for the 50-milers and the Family Fun Run. The 31, 18 and 13-milers will keep the same route as years prior. Possible problems of back alleys could be foot traffic and blocking off parking.

• Start time for the Family Fun Run was discussed and determined that 8:30am was the best time to start it, giving the runner’s time to get back and participate in the parade if needed. Will need to finalize route and create a map. Will start the same as the 50-milers along back alleys, but then will go under the bridge onto the River Trail for 2.5K, then turn around and come back for a total of 5K. Susan will run it to determine GPS coordinates of the 2.5K turnaround point.

• Discussed whether to have a packet pickup available the day prior, maybe stationed at Kokopelli's or LizardHead. It was tabled for further discussion, but initial thoughts were that in prior years, there was not enough time to get the packets done any earlier unless we cut off registration earlier.

• Packet pickup on the morning of the race will be open from 7am to 9:30am.

• Discussed whether to spread out the start times for the 31, 18, and 13 mile racers. No, we want them to start at the same time with the fire truck acting as the pace vehicle until they start up the hill, which will spread them out. Worked well in years prior and that way they start just prior to the parade.

• We checked in storage, and we have plenty of bibs for this years race. Shawna has the ties for the bibs.

• Discussed whether we wanted to explore a better timing system.  Rocky has been in contact with Rocky Mountain timing systems (located in Mancos) for RFID chip timers and got an initial estimate of $600.  Will see if they will donate some of the cost or trade with sponsorship, or if we don't need bibs what the altered estimate would be.

• Will keep the cash prizes the same as last year.  $100/$75/$50 for the top 3 in each class/category/gender.  $500 additional prize if anyone beats the 31-mile expert course record for men and/or women. Cash prize for the first rider to cross the cattle guard, one for each start time (either $50 or $100). Last year, we spent $1325 on prize money, which was lower than estimated because we didn’t have anyone in some of the age categories.

• Counted trophies in storage and have around 60 of them, which will be given to the top 3 in each age group in each category. Possibly need 96 trophies if there is at least 3 in each age category.

• Discussed whether it would be possible to sell raffle tickets through IMathelete.  No, since rules for raffles say that any tickets purchased must be paid with by cash. Will try to assign volunteers to sell raffle tickets during the race, and have some Rotarians sell them at their businesses.

• Discussed whether to have the raffles go towards a specific cause and not just Rotary, which may get more people to purchase tickets.  Will decide at next business meeting what 3 causes the raffles will go towards. Decided that the raffle will be a general drawing for all the items that get donated to us.  The winners will get to pick the raffle item they want in the order that they get drawn.

• Kokopelli told us that they will donate $500 in goodie bag items in exchange for their name/logo on T-shirt.

• Discussed the need to further promote all the things that Rotary does before and during the race.

• Rocky will spearhead advertising on Facebook. Thinks it would cost around $50. Will check with Chamber to see if they will donate the cost.

• Discussed having postcards available for the Pueblo-to-Pueblo race as well as 12 hours of Mesa Verde. Discussed whether we could have a table at the 12 Hours of Mesa Verde (May 13) promoting Dolores, tourism, the bike race and Rotary. Maybe display a pic of the bike rider on the cliff above McPhee, or have copies of Zumag. Dani will reach out and see. Can sign up to volunteer at 12 hours of Mesa Verde thru IMathelete.

Meeting adjourned at 7:30am

• Pledge of Allegiance
• Inspiration
• Question of the Day?  Ed Merritt, your favorite story about a trip on a train

• Commodities Report: Sue Fletcher has indicated to the club that the commodities availability will be light, forthcoming
• Bingo report, March 28th for Operation Graduation- Allan Burnside reported that a total of $977 was raised for Operation Graduation. Next Bingo benefits the Dolores Community Center. Discussion ensued regarding our rent with the Dolores Community Center vs. rules regarding donations to an entity with which we do business, rent. Ed and Allan discussed, and we are not violating any terms of licensing as the money raised is a donation, separate from the one-time rent we pay. (may need further clarification on this from Ed/Allan)
• Clarification of Rotary International Stance on Firearms in Conjunction with Rotary Club Fundraising or Affiliation:
  Dave Sanford brought to the Club's attention that Rotary has clarified its stance on firearms and association with Club Policy.  Rotary International has clarified its statement on firearms in its Rotary Code of Policies (LINK HERE) to state specifically:

• Review of Bike Race Meeting 3/28 - Discussed printing (Rocky will get a quote from Pioneer Printing; Susan obtained quote below from SW Printing); bike route (may take coordination with CDOT if we use path that crosses Hwy 145; Sponsor Coordination for T-Shirts will be Susan; Shirts need to be submitted w/ all artwork by end of July; course decision needs to be made by 5/8; 5k course is pending, Scott and Chris getting the right players in place to coordinate the 5k Fun Run; Registration for the race will be open by 4/8. Discussion about ways to raise more funding, Susan posited that the best way is through direct sponsorship or donations. Discussion made about a big-ticket item to raffle, such as ATV or similar. Some discussion about Tom and Rocky approaching local ATV/Offroad racing manufacturer to see if donation could be made.

• Presentation: None

• 4/11 Butler’s Yak Ranch
• 4/18 Karen Harbaugh - Muscanell Millworks
• 4/25 BINGO - benefiting Dolores Community Center
• 5/9 Jeff Pope with KSJD
• 5/16 Steve Nowlin, Montezuma County Sheriff
• 5/23 Shandra Gibbs Minor with Shooter’s World

• In attendance: Paul Bilger, Dan Jones, Adam Barnhurst, Chris Trussler, Tom Seymour, Carl Buchta, Joanie Colton, Alan Burnside, Denis Boon, Ed Merritt, Mark Tucker, Save Sanford, Vic Viera, Susan Lisak, John Taveira, Charley Miller, Rocky Moss, Shawna Valdez, Katrina Lindus, Darwin Cooper, Scott Cooper, Bill Ordemann, Scott Clow
• Pledge of Allegiance , Denis
• Inspiration , Dave
• Question of the Day?  Daylight of savings time??  March Madness ?

• Cortez Rotary - Welcome to Adam Barnhurst!
• June 6th D-Day
• Next Commodities:  April 1st Fools Day
• BINGO Report, March 28th next bingo to benefit the Dolores High School Operation Graduation
• RYLA Report, Dave, Rotary Youth Leadership Awards,  Summer Camp for 6 students. June 16th --- 19th … Need a rotarian to lead this group.  Sue Garlick will chaperon if no one else is willing… ? Dave will bring application.
• Bike Race Update, “Riding to Make a Difference”... Scott Clow recommended we advertise with Elevations Mag. Also suggested that we add a field to our registration page to ask where the rider heard about the race, so we can target market next year; Scott is working with Susan Lisak on PR and Marketing.
• Montelores Early Childhood Council (MECC) http://monteloresecc.org;  Katrina Lindus presented, requeted donation to help with their upcoming family fair at the rec center.   Requested a donation; passed the mug… $155 raised
• Jen Hufman, DHS Principal is asking for NHD volunteers, Mar. 17th, 12:00-7:00pm
• Chamber Update: Spring Banquet April 22 - doloreschamber.com; Citizen and Business of the Year will be presented at the Chamber Banquet. Nominations due March30th, can nominate online dolorechamber.com or drop written nomination off at Ponderosa. Chamber is hiring a part-time visitor center representative for Saturdays/Sundays, 14 hours a week, beginning May 1. Rocky will send the position description to DHS, Scott and Chris and the position will be posted online 
• Health Fair at Rec Center March 25th
• Approved $100 membership from Rotary to Chamber - check given to Rocky.  
• Patrick Holten Scholarship… Alan Burnside will look for the application.

Presentaton:

• Native American Environmental Issues, Scott Clow:  7:10-7:30am - Scott presented on environmental concerns and work that's being done on the tribal lands around Colorado and Utah. For more information or follow-up, contact Scott at sclow@utemountain.org. Additional information about the Environmental program can be found at http://www.utemountainuteenvironmental.org/index.cfm/contact-ute-mountain-ute-environmental-program/
• Darwin Cooper would like to present in the future.

• 3/21 Galloping Goose
• 3/28 BINGO - benefitting Operation Graduation
• 4/11 Butler’s Yak Ranch
• 4/18 Karen Harbaugh - Muscanell Millworks
• 4/25 BINGO - benefitting the Dolores Community Center
• 6/13 - Dolores, Mancos, Cortez Tri-City Chambers will present
• 6/20 Tentative: Dolores River Boating Advocates

• Welcome Guests!  24 Rotarians Present
• Pledge of Allegiance , Denis
• Inspiration , Dave
• Question of the Day??,, Ed  Do you have any siblings ?

• Business Meeting, Denis
• Commodities Report, Charly provided an update.  Good Turnout. 26 boxes of food for families.   
• BINGO Report, Alan, $1,130 raised for the DAV
• RYLA Report, Dave, Rotary Youth Leadership Awards,  Summer Camp for 6 students. June 16th --- 19th … Need a Rotarian to lead this group.   
• PETS Report, Scott , When is the next International meeting? And Where? Scott will summarize notes and send out to club.
• Bike Race Update.  Scott/Chris will research a student group to lead the fun run, the theme of our race is "Riding to Make a Difference:
• Jen Hufman is asking for volunteers for NHD, Mar. 17th
• April 22nd Earth Day! Also the Chamber Spring Banquet to raise money for 2017 DHS Graduates. Tickets are available from any Chamber Board Member, or online at www.doloreschamber.com Theme this year is "Gin & Jazz" Roaring 20s. Dress up!
• 9News Health Fair at Rec Center March 25th

• 3/14 Scott Clow - NatAmer Envir Issues
• 3/21 Galloping Goose
• 3/28 BINGO - benefitting Operation Graduation
• 4/11 Butler’s Yak Ranch
• 4/18 Karen Harbaugh - Muscanell Millworks
• 4/25 BINGO - to benefit the Dolores Community Center

Rotary Meeting Notes

January 10, 2017

Pledge: Denis Boon

Prayer: Dan Jones

Question of the Day: Snow Driving Stories

Attendees:  Paul Bilger, Charley Miller, Lloyd Calvert, Denis Boon, Mark Tucker, Dr. Burnside, Scott Cooper, Chris Trussler, Tom Seymour, Dan Jones, Ed Merritt, and Levi Brown;

Guests: Rebecca Goslin and Shannon Wells, SWOS Health Services; John Tavera, and Susan Lisak newly located prospective members - Susan was pre-med, then a resort manager in Sedona

Jon has a lot of family here in the Dolores area.  He retired out of the power plant industry.  He has subbed in Dolores Schools!! :); and Cameron Elder, Dolores HS Junior.

Commodities Report: Was wonderful… Not a big turn out, b/c of weather.  Have leftovers that we are trying to give away.  

All wreaths haven been taken down and stored by Larry A.

Pistol Raffle Discussion:  CA resident does not qualify to receive gun raffle… Denis and Charley will research the new laws and find an answer and report back.  We still need to track down beneficiaries of the raffle.  Folks believe that RYLA, Imagination Library, and Scholarships are the beneficiaries ($1,550 ea.), and that confirmation is likely in one of the May 2016 meeting notes.

Dolores Rotary Foundation Secretary of State Renewal

Speakers:

Shannon Wells and Rebecca Goslin: School Based Health Care:

Clinic in place for 19 yrs @ SWOS; 5 employees providing integrated health care.

Collaboration with Dolores Schools

Grant funded

Planning on a clinic up here in Dolores.

SWOS needs to grow their student service base.

Service ages 2-21 for free

Provide well child checks; clinic has 1,500 visits annually; really fills a community need via health care, but also early intervention for other problems

Applying for a planning grant (feasibility study, including facilty needs) that would include Dolores ($25,000)

Asking Rotary for a letter of support.

Scott will draft a letter of support for Rotary and Chamber

It passes!

Cameron Elder, Dolores HS:

Hugh O’Brian Leadership Camp -  a summer camp that grows youth leadership skills.  She is asking for $500 donation to help fund her attendance at the June 22-25, 2017 camp to be held at the DU campus in  Denver.  “JOY” i.e. Just Own You is a program developed by Cameron to promote student self confidence.  She will need to receive the funds by the end of the month.  

Cameron is involved in volleyball, Fellowship of Christian Athletes and many other sports and clubs on campus.

The Club will make a decision next month.

Chamber Announcements:

Today at 9:00am, ribbon cutting with the Yoga House

We have partnering with Cortez and Mancos Chambers to collaborate on tourism.  Join all three and receive 25% off.

9:00am today at the Courthouse all Montezuma County elected officials will be sworn in.  

BINGO: 1/31/17 at 6:30pm at the Community Center. Destination Imagination is the beneficiary.

Chris Trussler: Student of the QTR:  1st and 2nd QTR students will come to future mtgs.