Rotary Policies and Procedures adendum to ByLaws

First City Rotary

Approved Policies & Procedures

Revised January 8, 2014

This document reflects policies and procedures approved by the Board of Directors of Ketchikan First City Rotary by consensus, majority vote,

resolution, etc. This is a supplement to the Bylaws and other applicable governing documents.

1. Finance

a. Accounts Receivable

b. Accounts Payable

c. Reimbursement

d. Outstanding Dues

e. Bank Accounts

f. Federal & State Filing

g. Gaming

h. Transparency

2. Records

a. Corporate

b. Membership

c. Projects

d. Grants

3. Membership

4. Club Identification

5. Timeline of the Board’s Responsibilities

1. Finance

The Treasurer, bookkeeper, or designee shall maintain records reflecting the finances of the organization in accordance with the Bylaws and the

Rotary International Constitution.

1.a. Accounts Receivable

An accounting of all funds owed to the organization must be maintained at all times. Deposits shall be made in a timely manner, within 30 days

unless the Board determines otherwise. Funds to be deposited from a fundraiser or special project may be accumulated and kept in a secure,

locked location for a larger or scheduled deposit.

First City Rotary Policies & Procedures 1

Revised January 8, 2014