bulletin 23

 President: Scott Edwards 
• Secretary: Peter Dillon 
• Email: rotamwest@gmail.com 
• Ph: 0408 617 442       
• P.O. Box 3170 West Tamworth 

       

2nd December 2025 / Edition 23

Meeting Notice for 8th December 2025

The Family Hotel at 6:00 for 6:30pm

PROGRAMME: ANNUAL GENERAL MEETING 

 
 
 

Three Wise Men

LAST MEETING: ClubRunner- MODERNISING Our Club's Operations

Our guest speaker, James Hindmarsh, delivered an insightful presentation on ClubRunner, the new integrated website and club management platform recently adopted by the Rotary Club of Tamworth West. James, who has been a member since 2011, explained that the club had been without a website for approximately 18 months after its previous domain was lost. ClubRunner, a US-based software package designed specifically for service organizations like Rotary, was chosen to fill this gap and modernize our club's administrative and promotional activities.

James highlighted ClubRunner's key features, emphasizing its role as a centralized hub for managing membership, events, and communications. The platform securely stores all club data in one place, from member details and recognition history to event calendars and bulletin archives. This integration significantly reduces administrative burdens. For example, bulletin editors no longer need to manually chase information for upcoming speakers or events; instead, "widgets" automatically pull this data from the calendar, streamlining the process. The system also facilitates direct integration with Rotary International, ensuring membership records are always synchronized.

A major focus of the presentation was ClubRunner's powerful event and volunteer management capabilities. James demonstrated how he created an event page for the upcoming Country Music Festival barbecue, complete with organizer details, which automatically appeared on the website calendar. He showed how members can be assigned to specific shifts, receive automatic calendar invitations, and be contacted in targeted groups for updates, making coordination simpler and more efficient. The system also automatically tracks volunteer hours, which is invaluable for reporting and recognition. James concluded by encouraging all members to download the "ClubRunner" mobile app, which provides easy access to the member directory, club documents, event calendars, and news stories, ensuring everyone can stay connected and engaged with club activities.

Thanks to Pete Dillon for the notes.

PRESIDENT’S  REPORT : Another busy night, with the news that while Gordon Austin is definitely on the mend, Gordon will not be able to participate in helping with the early January barbeques at Don Eather’s. Options for this barbeque have been raised as bring your own food to Don’s place, or the Club supplying some takeaway food. This will be discussed with the Board next week, but if anybody has any ideas, please let a Board member know your thoughts.

General business –

• The Family Hotel barbeque over Country Music we will be serving steak and onion sandwiches for $10.00 with minute/ steakettes, not full sized steak and the sausage and onion sandwiches for $3.00. We currently have the roster up and running on Club Runner for people to fill out.

Please check Club Runner for the roster for the Autobarn BBQ as well.(Which should be up soon)

• The Board positions for next year are all but filled, we just need to confirm Patrick O’Halloran for Public Officer, Mal McPherson for Youth Service and we are still looking for a new Club Administrator which the Board will look at next week.
• This evening we were finally able to present the in-coming President pin to Ian Bath.
• In regards to the Ron Young Award,  we are currently investigating how we can get that organised and re-instated for this year. Hopefully we should have more news at the AGM.
• With regard to the RYPEN and RYLA camps, we do have credits of $1960.00 for the RYLA credits and with one position costing $1450.00 we have $510.00 left over for a second participant if required. We should have more information at the AGM regarding possible attendee that attended RYAG several years ago.
• The District is chasing us to have all members watch two short videos on child protection, which we will do at the AGM and then Millsy can tick us off in the register, keeping the register up to date.
• We have a Board meeting on the 10th December not the 2nd December, my mistake.
• The working bee this Saturday 6th December is 9:00am at the Rotary Rest Area opposite the airport and we have the completion of painting, roof works and general clean up of vegetation debris which will require edge trimmers and a couple of trailers which are being supplied by Peter and James. The large mower is not going to be available this weekend and we may have to leave a full mow of the area till later on in the month.

Our Sergeant this week was Graeme Mills and he actually did come up with some quite good fines and it was good to hear that Michelle is doing well after her recent stroke.

Our guest speaker tonight was James Hindmarsh explaining the Club Runner app. to us all and this is quite clear that the app. will become more and more useful as the members become more familiar with it. It was a great speech by James, very informative and he was introduced by Steve Searle and thanked by Phil Chaseling.

Heads and Tails winners this week were Jim Booth and Don Eather.

Out meeting next week is 6-6:30pm at the Family Hotel and will be AGM.

Cheers Scott

🍖 Family Hotel TCMF BBQ Roster
      Dates: 19 & 20 January 2026
       Location: Family Hotel

Date Shift Time Volunteers
Mon 19 Jan 9:00 pm – Midnight  Gavin Hombsch, Jim Bannigan
Mon 20 Jan  Midnight - 3:00 am James Hindmarsh, Gavin Hombsch, Scott Edwards 
Tue 20 Jan 9:00 pm – Midnight Jim Bannigan
Tue 21 Jan Midnight – 3:00 am Geoff Galloway, Scott Edwards 

Shift Roster for the Family Hotel TCMF BBQ Roster.  Seeking three volunteers per shift. Please consider availability and either register via the link above to the Family Hotel TCMF BBQ Volunteers Link or call / email James Hindmarsh to add you to the volunteer roster.

 

🍖 AutoBarn BBQ Roster
      Date: 20 December 2025
       Location: AutoBarn Tamworth

Date Shift Time Volunteers
Sat 20 Dec 9:00 am – Noon Ron Carr
Sat 20 Dec Noon – 3:00 pm.    Ron Carr

Shift Roster for the AutoBarn BBQ Roster.  Seeking three volunteers per shift. Please consider availability and either register via the link above to the AutoBarn BBQ Volunteers Link or call / email James Hindmarsh to add you to the volunteer roster.

 

Birthdays & Anniversaries
Join Date
William Forrest
December 4, 1962
63 years
 
Patrick O'Halloran
December 9, 1991
34 years
 

DECEMBER WEDDING ANNIVERSARIES 

Ian & Sue Bath,  Allan & Jan Guan,  Don & Kay Eather

Upcoming Events
AGM
Family Hotel
Dec 08, 2025
6:00 pm - 8:00 pm AUS Eastern Daylight Time (UTC+11:00)
 
Board Meeting
35 Avro Street
Dec 10, 2025
6:00 pm - 7:00 pm AUS Eastern Daylight Time (UTC+11:00)
 
Christmas Party
Family Hotel
Dec 15, 2025
6:00 pm - 8:00 pm AUS Eastern Daylight Time (UTC+11:00)
 
AutoBarn BBQ
143 Bridge Street
Dec 20, 2025 9:00 am - 3:00 pm AUS Eastern Daylight Time (UTC+11:00)
 
Meeting BBQ
Jan 05, 2026
 
Meeting BBQ
Jan 12, 2026
 
Board Meeting
35 Avro Street
Jan 14, 2026
6:00 pm - 7:00 pm AUS Eastern Daylight Time (UTC+11:00)
 
Family Hotel BBQ Country Music
190 Bridge Street
Jan 19, 2026 9:30 pm - Jan 20, 2026 2:00 am W. Australia Standard Time (UTC+08:00)
 
View entire list

ATTENDANCE - Meeting of Monday 8th December 2025:

 

Select the link below to the next meeting attendance ONLY if you are attending our next meeting on Monday.
The cut off time is 7pm on Sunday.

 

The caterer is advised of numbers just after 7.00pm Sunday evening

AGM Duty Roster 8th December: 

Role Assigned Person(s)
Room Set Up Henry Melssen, Tony Summers 
Door Steve Searl, Phil Chaseling 
Toast Mal Macpherson 
Welcome Peter Smith 
Intro & Notes To be Advised
Thanks To be Advised
Sergeant  Jim Booth 

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Closing time for the bulletin is 8:00 pm Tuesday.
 
Geoffgalloway218@gmail.com , cc jimarie2@gmail.com 
 
That’s it for this week. Thanks to all who’ve contributed. Keep it up fellows!