HIGHLIGHTS OF BOARD OF DIRECTORS MEETING OF MAY 3rd

The Board of Directors met on May 3 at their regular monthly meeting to consider the business of the Bonners Ferry Rotary Club. Present were Bill McClintock, President; Wilma Devore, President-Elect and Club Administration Chair; Ron Sukenik, Secretary; Lisa Holmes, Treasurer; Dave Gray, Membership Chair; Greg Johnson, Service Projects Chair; and Norm Braatz, Foundation Chair.

Lisa Holmes provided the Treasurer’s Report for the ten months ending April 30, 2011. SWISH is beginning to accumulate revenue and expenses and these funds are shown as temporarily restricted on the balance sheet similar to restricted scholarship funds in order to accurately track their performance. Lisa was requested to recast accounts on the income statement to reflect event revenues and expenses when they actually occur. As an example, current year to date information includes both the 2010 and the 2011 Kootenai River Bike Rides, but revenue and expenses are not separated as to what year they occurred. The co-mingling of these event funds appears to be a result of Rotary’s fiscal year, which starts on July 1st and ends on June 30th.  

Norm Braatz gave the report of the Foundation Committee. He summarized the work of the committee regarding the Rotary scholarships for the 2011-2012 school year. Among the 27 very strong applications, 12 students were selected to receive $500 scholarships and one student was chosen to receive the $1,000 Amy Farrell Scholarship. He reviewed the agenda for the dessert reception on May 12 at the Kootenai River Inn beginning at 7:00 PM and also summarized the Foundation Committee’s goals for 2011-2012. Dave Gray reported that he had prepared a selection of materials for new member orientation that speaks succinctly to what Rotary is all about. This material will be used in conjunction with the revised “Member Handbook and Orientation Guide” in all future orientations and should serve as an excellent resource for member retention.

In other actions, a letter of resignation from active membership from Clarence Jones was read and accepted with regret. Clarence has been actively involved in Rotary for sometime, both here and in California. The Board approved honorary membership for Clarence because of his distinguished service in the furtherance of Rotary ideals.

The membership application from Debbie Woods, earlier approved by the membership, was approved. The Board also approved a request for funding from the Bonners Ferry Lacrosse Team in the amount of $250.00 for support of their operation. Ron reported that dual sponsorships for the Kootenai River Ride and SWISH were better than expected. Greg reported that the CommUNITY Breakfast and Silent Auction is now tentatively scheduled for September 17th, the week between the Kootenai River Bike Ride and the WACANID Bike Ride.

Finally, the Board discussed the selection and leadership of the coordinator position in Rotary’s key events (KRR, SWISH, Community Breakfast, Yard Sale, etc). The necessity of having a co-coordinator (i.e., assistant) working with the coordinator to gain familiarity and comfort with an event is critical to a smooth transition of these events from year to year.