Club Committees

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Club committees are where much of the great work of the Rotary Club of Kitchener is done. Below you will find information on current Club Committees, as well, you can view our RCK Club Committees Brochure.

Car Draw

Mandate
Organize and operate the annual Car Draw fundraising event for the club.

Primary Responsibilities

  • Secure and maintain liaison with vender for vehicle and sponsors of additional early bird prizes
  • Develop, design and produce promotional materials and tickets
  • Provide support, guidance and encouragement to members for the selling of tickets
  • Monitor/track distribution of tickets to members and ticket receipts
  • Arrange locations for display of vehicle and general selling of tickets, schedule ticket sellers
  • Organize mail campaign and corporate campaign for selling of tickets
  • Arrange for final night selling of tickets at Kitchener Auditorium and for drawing of winning ticket
  • Maintain budget for the event and provide summary reports to the Board of Directors

Members
Adrian DeCoo (Co-Chair); Wayne Boehler (Co-Chair); Bullas, Robert; Chatson, David; Harrington, Candace (Candi); Hill, Ron; Krohn, Bill; Lee Garcia, Erica; Levene, Marty; Moore, JB; Newkirk, Ross; O'Brien, John; Piotrowski, Les; Pollard, Mike; Reid, Bernie; Rostrup, Paul; Strauss, Gord; Swatridge, Stephen; Way, Al; Wellhauser, Ted; Zehr, Don


Community Service

Mandate
Provide leadership and direction for club support of community needs.  Ensure continued operation of club’s commitment to existing long-term community service projects.

Primary Responsibilities

  • Plan and conduct, with club approval, hands-on community services project on a regular basis
  • Plan and conduct the semi-annual clean up of the Dom Cardillo Trail (spring and fall)
  • Have representation on the K-W Cluster KidsAbility Fun Day planning committee and provide leadership and organization for the event within our club
  • Chair the K-W Cluster KidsAbility Fun Day planning committee once every five years
  • Plan and conduct an event to promote/highlight the Rotary Peace Park once every two or three years
Members
Rostrup, Paul (Chair); Gray, Peter; Parker, Gary; Tummon, Melissa; Ward, Gerry; Wellhauser, Ted


Grants & Allocations

Mandate
Ensure the fair and appropriate distribution of the club’s local charitable donations as per club and RI guidelines and regulations.

Primary Responsibilities
  • Review guidelines for club’s Grants and Allocations procedures and make recommendations for changes as appropriate on an annual basis
  • Solicit, receive and evaluate requests for donations/support and allocate funds as per club guidelines.
  • Provide regular summary reports to Board of Directors
Members
Ewing, Cheryl (Chair); Boehler, Wayne; DeKoning, Brent; Findlay, Rick; Gardiner, Louise; Ginsler, Ernie; Heron, Stephen; Ward, Gerry; Yule, Cameron


International Service

Mandate
Ensure the ongoing strong commitment of the club to the Rotary Foundation and International Service Projects.

Primary Responsibilities

  • Ensure the continued operation of existing World Community Service projects as per Rotary International guidelines and agreements
  • Ensure continued club support for the Rotary Foundation activities
  • Provide leadership and direction for the club on potential
  • Keep club members informed of World Community and Foundation projects and activities
  • Identifying worthy community members as recipients of Honorary Paul Harris awards
Members
Redman, Karen (Chair); Ewing, Cheryl; Gray, Peter; Lubczuk, Steve; Martindale, Dave; Strauss, Gord; Sweeney, Darren; Van De Kamer, Paul; Ward, Gerry; Wellhauser, Ted  


In Vino Caritas

Mandate
Organize and operate the annual In Vino Caritas fundraising event for the club.

Primary Responsibilities

  • Secure and maintain liaison with venue
  • Secure sponsors
  • Secure items for silent auction and organize auction
  • Develop, design and produce promotional materials and tickets
  • Provide support, guidance and encouragement to members for the selling of tickets
  • Monitor/track distribution of tickets to members and ticket receipts
  • Plan and organize event, arrange for and deploy volunteers
  • Maintain budget for the event and provide summary reports to the Board of Directors
Members
 Yule, Cameron (Chair); DeKoning, Brent; Ewing, Cheryl; Frezell, John; Hare Connell, Tracey; Heron, Stephen; Parker, Gary; Piotrowski, Les; Redman, Karen; Singh, Hubert; Sweeney, Darren; Tummon, Melissa; Way, Al; Webster, John; Zehr, Don


Meeting & Member Support

Mandate
Ensure the effective and efficient operation of regular and special club meetings and provide bereavement and good cheer support for all members.

Responsibilities

  • Liaise with hotel/venue administration and staff
  • Store equipment and materials required for weekly meetings
  • Logistical set up for meetings
  • Greet and welcome members and guests
  • Provide for Sergeant-At-Arms duties
  • Record attendance and record minutes of weekly meetings forward to club’s Administrative Assistant
  • Operate the weekly 50/50 raffle
  • Provide for courier service between club office and meeting venue
  • Provide bereavement and good cheer support for members

Members
Proctor, Bill (Chair); DeCoo, Adrian; Ford, Lew; Knackstedt, Joe; MacLeod, Barry; Piotrowski, Les; Pollard, Mike; Reid, Bernie; Rostrup, Paul; Smith, Dave; Sweeney, Darren; Van De Kamer, Paul; Webster, John

Membership Committee

Mandate
The Membership Support Committee strategizes to both attract new and retain existing members, as well as ensure approval, welcome and orientation of new members. 

Members
Singh, Hubert (Chair); Chatson, David; DeKoning, Brent; Lubczuk, Steve; Parker, Gary; Pell, Howard


Program

Mandate
Ensure appropriate variety and balance from all Four Avenues of Service of programs for all club meetings.

Primary Responsibilities

  • Secure and schedule variety of speakers/programs to ensure balance of program topics among all Four Avenues of Service and interests of club members
  • Provide title/speaker/program details to club Administrative Assistance for inclusion in weekly bulletin two or three weeks in advance of program
  • Provide speaker schedule to club President and/or Secretary well in advance
  • Communicate all audio visual or other special needs of presenters to the chair of the Meeting and Member Support committee in advance
  • Arrange for club members to introduce and thank speakers

Members
Swatridge, Stephen (Chair); Findlay, Rick; Heron, Stephen; Martindale, Dave

Public Relations Committee

Mandate
The Public Relations Committee is charged with helping to promote our club and Rotary in the larger community. This committee works with other committees to increase the awareness within the club for opportunities to promote Rotary.

Members
Douglas, Alasdair (co-chair); Pell, Howard (co-chair); Gardiner, Louise; Harrington, Candace (Candi); Heron, Stephen; Lee Garcia, Erica


Social

Mandate
Plan and operate a variety of appropriate social activities for club members throughout the Rotary year.

Primary Responsibilities

  • Seek input from club members on desired/appropriate social activities and organize and operate events accordingly
  • Ensure the continued operation of the club’s Dine-A-Round activity
  • Organize and operate the club’s annual holiday/Christmas social event
Members
Hill, Ron (Chair); Harrington, Candi; MacLeod, Barry; Rielly, Mary 


Youth

Mandate
Ensure an ongoing, strong and active youth-leadership initiative within the club.

Primary Responsibilities

  • Maintain liaison with, support the work of, and monitor the operations of, our Interact Club at Cameron Heights C.I.
  • Select participants for RYLA and Camp Enterprise annually
  • Expand the club’s Civics and Youth program with the development of a second Interact Club at Kitchener-Waterloo C.I. and a Rotaract Club
Members
Mennill, Tom (Chair); Jones, Martin; Krohn, Bill; Yule, Cameron

Youth Exchange

Mandate
Ensure the successful operation of the Rotary International Youth Exchange Program at the club level for our club.

Primary Responsibilities

  • Establish procedures, solicit applications, review candidates and select appropriate student(s) for the role of an outbound Rotary International Exchange Student
  • Provide counsellors and ongoing support for both inbound and outbound exchange students
  • Arrange for host families for inbound exchange students
  • Maintain regular communication with the District Youth Exchange Committee
Members
Fowler, Ed (Chair); Gray, Peter; https://ssl.gstatic.com/ui/v1/icons/mail/images/cleardot.gifHarrington, Candi; Lee Garcia, Erica; Piotrowski, Les; Redman, Karen; Rielly, Mary; Yule, Cameron