Rotary Duties..
Your participation is key to the success of our meetings!
Over the next several bulletins, we will provide a brief overview of the roles and duties of the Sgt at Arms, Asst. Sgt at Arms, Greeter and Invocation. While we transition back to in person meetings, this refresher will help us have more productive, organized and exciting meetings! Let's start with the Sgt at Arms.
The function of the sergeant-at-arms is to help maintain an orderly, dignified, and effective Rotary club meeting, one that will make the right kind of impression on club visitors and guests.
Specifically,
1) set up the flags in base Canadian flag - on right (when racing out to the audience).
2).put the bell and gavel on podium or one of the front tables (where members will be sitting).
3).take out the member badges
4) greet members and guests as they arrive, making sure that ALL are recorded on the attendance sheet.
5) collect any meal payments.
6) if a guest is alone, ask if they are a current Rotarian (and if so the name of their club), or if not, if they are a guest of one of our members. If a guest of a member (and the member is not present), introduce the guest to one or more of the members who have arrived already.
7) welcome the guest speaker and put in touch with the person who is assigned to introduce him/her that week. If that member is not present yet, introduce the guest speaker to several of the members and show where he/she can obtain breakfast.
8) when acknowledged by the President, the Sgt at Arms introduces any guests or visiting Rotarians.
9) maintain order in a diplomatic manner, see that the members pay attention to the president’s gavel and that no one annoys the speaker by talking.
10) at the end of the meeting, collect all name badges from members and put away, collect the bell/gavel and put away, put away the flags and base.
And remember what Paul Harris once said,
"If you can't fulfill one of your duties for a meeting, find a substitution, for crying out loud!!!"
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