Letter from John Reyes, District Governor

While I intend to speak to the question of holding in-person meetings and projects in the upcoming newsletter, I believe it important to touch on the subject separately. As most of you know by now, the Board of Rotary International has extended guidance to all districts. The guidance strongly recommends that no in-person meetings or events occur through December 31, 2020. The 2020-2021 District governors are specifically advised to conduct their club visits in a virtual format and no Rotarian is required to attend any meeting or event. At the R.I. level, all Board and Committee meetings will be virtual. While the orders issued by Governor DeWine and Dr. Acton are evolutionary in nature, they still would prohibit or likely prohibit regular club meetings, Board meeting, etc. Part of the R.I. guidance is an instruction that all federal, state, and local health related orders be followed.

 

It has more recently come to my attention that there is another risk inherent in holding a meeting or event at this time, particularly one that might violate state and/or local health department orders and instructions. COVID related litigation is possible against a Rotary club or District that holds a meeting, particularly if that meeting violates an order. The existing Rotary International insurance package may not provide coverage for such a suit, and if it does not, it may also not provide for a defense. And while no one can be certain at this point, it is likely that the liability insurance package from R.I. for the 2020-2021 Rotary year will likely not provide coverage or a defense.

 

Thus, at least through December 31, 2020, no in-person Rotary meetings should take place absent extraordinary circumstances and those circumstances should include legal, medical, and insurance advice as to why such a meeting is truly necessary and will be in compliance with relevant orders and regulations. The District is following both Rotary International guidelines and instructions and thus will be meeting virtually through December 31, 2020, absent further instructions. Your concern for your fellow Rotarians, family and friends is appreciated.