Carols by Candlelight Briefing

Diana Gomez-Fullaway detailed arrangements for the Carols by Candlelight event at the Edwin Flack Reserve off Manuka Road in Berwick, on Saturday 15 December.
 
Using a PowerPoint presentation, Diana provided information on the following:
  • No parking will be allowed on Manuka Road, so when the Berwick College carpark is full, traffic will be directed to Howell Drive.
  • Rotarians will be able to park around the oval perimeter.
  • We have now complied with all the paperwork required by the City of Casey. 
  • Letters have been delivered to residents within a 1 km radius of the venue, advising of traffic congestion and fireworks.  Thanks to Viv and Jim Armstrong.
  • Gates will open at 5:15 pm and collection points will be placed outside the fences, to facilitate collection of a $2 fee from adults.
  • The Mayor, Amanda Stapleton, has been invited to address the audience at the beginning of the programme. 
  • Total Events Solutions will clean and maintain the toilets, but some supervision will be assigned.
  • Extra rubbish bins have been ordered and all bins will have bin liners provided by Total Events Solutions.
  • Marquees for the Kids Corner, Rotary Information and Sales, as well as Beaconsfield District Community Bank will be on the oval.
  • Candles and glow-sticks will be available for purchase.
  • Vendors have been identified and allocated positions, including the barbeque being operated by the Rotary Club of Narre Warren.
  • No smoking or dogs will be permitted at the event.
  • The stage should be in place by mid-day to allow decoration to be completed, before sound checks begin at 4:30 pm
  • We have a different PA company this year, dedicated to providing better quality sound coverage than last year.
  • We propose to have a Facebook Selfie competition with prizes for the best ones, during the event.
  • Team Leaders and Team Members were identified and a summary is provided later in this bulletin.
  • Arrangements for pick-up of the materials required were discussed and responsibilities allocated.
Diana then answered a range of questions from the floor.
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