Rotary Club of Casper Board Meeting
August 14, 2023: Ramkota, 7:00 am
In Attendance: Lori Klatt, Miamie Sleep, Chastidy Greenwood, Mike Lougee, Sabrina Kemper, Kelly Ivanoff, Dan Odell, Greyson Buckingham, Megan Bratton, Nicole Tholson
Visitors: Ross Schriftman, Jim Porter
Not in attendance: Morryah McCurdy, Mike Morrissey, Glenn Januska
Call to order:
President Dan Odell called the meeting to order at 6:59 am.
Approval of Agenda:
Mike Lougee made a motion to approve the agenda, seconded by Greyson Buckingham. Vote: all in favor. Motion passed.
Approval of Minutes:
Mike Lougee made a motion to approve the July Board Meeting minutes, seconded by Lori Klatt. Vote: all in favor. Motion passed.
Treasurer’s Report (Glenn Januska)
Glenn proved a report in writing as he was not able to attend the meeting:
We are only a little over a month in the new fiscal year, so nothing is out of the ordinary in Club Operations. You can see in Charitable and Service that we have a little bit of Duck Derby ticket sales revenue and very little expenses. For the golf tournament, we are still waiting for some of the revenue, and we do not have an invoice from the Golf Course so very little in expenses.
We have $206,126 in total assets. You can see $25,000 in the 13 month CD, $18,885 in FIB savings (this is the amount generated from Club Operations last year that we will make sure stay with Club Operations). That means most of the $145,257 in the checking account is available for Charitable and Service. You had also asked at the last meeting for an update on the capital projects....I updated that 7- 20-23 and have attached that report.
Finally, you can see the A/R aging report. Anyone 90 days and over we should have someone from the Board reach out to them, and per our policy:
- Membership privileges will be suspended for any member who is more than 180 days in arrears. The suspension will remain in effect until balance is paid. During this time:
- The President will contact members who are more than 180 days in arrears to notify them their membership privileges will be suspended, and what that suspension means.
- The member will not be billed for meals, but will be billed for dues;
- The member will not be allowed to attend meetings;
- The member will not be allowed to host guests or sponsor new members;
- The member will not be allowed to attend events for Rotarians only such as Rotary trainings, conferences, club picnics/dinners, etc.; and
- Membership privileges will be immediately reinstated upon payment of the past due account balance, with the member receiving notification that regular billing for meals and dues will be resumed.
- Membership will be cancelled for a member with a past due of 180+ days and who fails to comply with the terms of a mutually acceptable plan to get the account current.
The board reviewed the A/R aging report and board members agreed to contact the following members about their past due accounts:
- Danny Smith- will be contacted by Lori Klatt
- Nick Whipps- will be contacted by Kelly Ivanoff
- Tyrell Marlow- will be contacted by Dan Odell
- Bret Ladenburger- will be contacted by Mike Lougee
- Charlene Canada- will be contacted by Dan Odell
- Gena Jensen- will be contacted by Sabrina Kemper
- Jadee Kroeger- will be contacted by Dan Odell
- Craig Valdez- will be contacted by Dan Odell
- Jonathan Ross- will be contacted by Sabrina Kemper
- Nick Hill- will be contacted by Mike Lougee
Greyson Buckingham also asked about the interest rate on the CD, he will follow up with Glenn Januska.
Lori Klatt made a motion to approve the Treasurer’s report, seconded by Mike Lougee. Vote: all in favor. Motion passed.
Secretary’s Report (Nicole Tholson)
- Membership is currently at 181 (180 Active + 1 Honorary).
- New members – Members in the application process: Sara Trojan (Vickery Hall)- will be inducted 9/11/2023, Ashley Perrey (Nikki Hawley) -waiting on bio.
- Inductions- Wayne Burchett, Kristie Turner
- Resignations- None
- Membership deceased: None
- Leave of Absence Requests: Brett Osborne -Lori Klatt moved to approve Brett Osborne’s leave of absence request effective 8/14/2023. The motion was seconded by Miamie Sleep and approved after a vote all in favor. After further discussion, Miamie Sleep made a motion to make the leave of absence one year long. The motion was seconded by Lori Klatt and approved after a vote all in favor. The board declined to make the leave of absence retroactive.
Old Business:
- Duck Derby- Sabrina Kemper reported that everything is going smooth as far as planning the derby. Dan Odell thanked Megan Bratton for designing the t-shirts.
- Jim Porter and Ross Schriftman presented about CART- Coins for Alzheimer’s Research Trust. After being featured in Rotary magazine, many clubs have begun supporting CART by putting the blue buckets out at meetings. The money is then deposited into the club’s account and transferred by the club treasurer to CART. Mike Lougee made a motion to allow Jim and Ross to place the buckets out at meetings to collect funds. After a second by Chastidy Greenwood, and a vote all in favor, the motion passed. Jim and Ross can put the buckets out starting at the August 14 meeting. The weekly meeting presentation on September 25 will also be about CART.
- Dan Odell advised that there had been a request from the district for donations to support Maui after the wildfire. The board decided to leave it up to individual members to donate for the time being.
New Business:
- Dan Odell brought up the recent publicity surrounding the improvements at the skate park. Skaters are unhappy with the condition of the skate park after the improvements. The Rotary Club of Casper donated funds for the improvements, but had nothing to do with selecting the contractor or anything beyond donating funds. Dan advised that he has talked to several people affiliated with the skate park as well as the city and they are working on getting warranty work done by the contractor and having other contractors inspect the work. Megan Bratton has drafted a press release about the club’s involvement in the process should it be needed in the future.
Avenue of Service Reports/ Director reports
- Membership- Mike Lougee- The new member orientation will be on August 22 at 5:30 pm at Gruner Bros.
- Youth Service- Sabrina Kemper- Sabrina received a nice thank-you from a student who was able to attend young RYLA. Sabrina also reported that new exchange student Irene has arrived.
- Public Relations- Megan Bratton- Nothing to report.
- President Elect- Lori Klatt- Nothing to report.
- Service Projects- Mike Morrissey- Not present.
- Foundation- Kelly Ivanoff- Kelly advised that he thinks the goal for fundraising for the Foundation for the year should be $30,000, although it is an ambitious goal. Kelly also reported that there will be three Paul Harris awards handed out at the August 21 meeting.
- At Large- Greyson Buckingham- Greyson reported that Shelby Watson is working on a program to collect data about membership and track why members leave and how we can improve member engagement.
- At Large- Morryah McCurdy- Not present.
- PEN/Club Admin- Chastidy Greenwood- Chastidy is planning the club socials monthly and asked if anyone has ideas please let her know.
- Past President- Miamie Sleep- Nothing to report.
President’s Report:
Dan Odell thanked the board members for their hard work and commitment to the club. There was also a discussion about recruiting new members during Duck Derby, and the board decided to hand out brochures and have a sign-up sheet for people who are interested in joining.
Adjourn: The meeting was adjourned at 7:53 am after a motion by Mike Lougee, seconded by Lori Klatt, and a vote all in favor.
Respectfully submitted by: Nicole Tholson, Secretary
Rotary Club of Casper members routinely volunteer to help pack food boxes at the Food Bank of Wyoming. The boxes that our members pack go to families in need in our community, and are just a small part of the one million+ meals provided when they’re needed the most. 
Our exchange student Irene Flora has arrived! Make sure to invite Irene along on your adventures while she's in town.
ur monthly Social Hour is held on the last Thursday of each month. Save the date: Thursday, September 28th from 5-7 pm. Location to be announced..png)
