MINUTES OF ZOOM MEETING : Tuesday, August 18, 2020
Bulletin Editor: Janice Coupland
BIRTHDAYS AND ANNIVERSARIES
Mike & Colleen McLaren Anniversary August 20th
Kim Boatman August 22nd Birthday
Terri Lynn August 23rd Birthday
Devon August 27th Birthday
On the Zoom Call Tonight:
Pres. Sue McKinnon, Kris Sachdeva, Janice Coupland, Lennis Trotter, David Andrews, Ted Morrison, Robert Kipling, Tim Dwyre, David Penney, Bill Creamer, Robbie Larocque, Heather Drakes, Ana Rejab, Linda Porritt, Hilda Finnigan, Stanley Igboanugo
Guest : Welcome to Derrick Clark, Chief, Oshawa Fire Service, our guest speaker
AGAIN, THANK YOU TO: our very own Oshawa-Parkwood Rotarian Eric Guernsey for arranging the Zoom Meeting sharing with Heather McMillan, Executive Director of the Durham Workforce Authority, The Durham Workforce Authority is the acknowledged provider of local workforce information and champion of workforce development initiatives unique to Durham Region. Their Mission is to produce and offer comprehensive Labour Market Information to our stakeholders, to facilitate workforce solutions by engaging community partners and employers and to encourage development and maintenance of a sustainable and dynamic workforce. It was so nice to be able to have a whole hour for our Zoom meeting. We thank you both and hope we can continue in July.
PRESIDENT SUE’S OPENING REMARKS:
President Sue MacKinnon welcomed everyone !!!
A MOMENT OF REFLECTION:
Pres. Sue opened our meeting with 10 seconds of reflection and asked us to think about the great country we live in..
ANNOUNCEMENTS
TUESDAY TALKS – AUGUST 11, 2020:
Janice Coupland and Dave Penney listened to Nicole Beatty the Guest Speaker for the Tuesdays Talks on August 11. She was speaking on Fund raising during this challenging time with Covid. Dave Penny made some notes and spoke to our club and what he got out of the meeting. Jan reached out to Nicole to find out if she or Mark Chapman could email the recorded zoom meeting. Since then Jan has emailed District 7070 Secretary Charles Bridle and he will be putting the talk on to District Website. Jan has booked Nicole for our Rotary Club to do a zoom meeting or come out in person on November 24.
Here are some notes from Janice:
District 7070 initiated “Tuesday Talks” August 11. The theme was “How to stay Relevant in the time of COVID-19”. The speaker was Nicole Beatty a fundraising executive and consultant.
> As Rotarians we are influences to be effective there must be Trust and perceived Value in what we do.
> to participate we need to use a major tool – digital platforms. The niche narrative is we are together when we are apart – our connection is we are Rotarians. We must move real life into virtual content.
> This situation will not go on forever – we do need contingency plans – revenue may be wiped out so our backup needs to be a part of the club agenda – how do we sustain business continuity is the big issue?
To maintain our “Mission Relevancy”:
> we need to ask questions and be able to pivot – Rotary is rooted in adaptability – this is an emergency.
>we need to adapt to members’ needs; what are our giving priorities and how we can sustain them? Have we educated those who rely on us?
Rotarians are social personalities – being a Rotarian is a lifestyle.
>Real Change needed:
> what activities are obsolete
> what activities are paused – how do we keep them going.
> what are temporary measures – those we are doing now can be revamped. We must reference the Club’s strategic plan and experiment with virtual platforms. We need to keep Club activity elevated.
> For the Community to win – more demands by people – there has been a surge in giving but it isn’t likely sustainable – we need to try and make sure funding is available, stability is important to those who depend on us.
COVID should shine on Rotary
>what are we doing
> need thoughtful planning
> fundraising is never easy at any time. We are influencers, fundraising is an influencer and must be maintained we need to adjust not abandon our plans.
DG Mark Chipman “Clubs need to get into it”
From District Governor Mark Chipman:
2020 Foundation Walk to raise money for the Rotary Foundation - October 18 at the Toronto Beaches boardwalk! We are planning a smaller in-person and COVID responsible walk with 100 Rotarians to comply with existing Toronto By-laws. Attendees will be mainly Rotary and Rotaract Presidents and District reps. This will be important date as we regularly raise over $100K from this event for the good work of the Foundation. We are also encouraging clubs to hold their own walks within their communities! Stay tuned for more details!
REMINDER: Treasurer Bill Creamer: DUES ARE DUE. Very soon, you will receive an invoice from our Treasurer for the 2020-21 Rotary Dues. The Annual Dues will be $230.00. At the same time, you will have the option to make a donation to The Rotary Foundation Annual Programs Fund of $100 and a donation to The Rotary Foundation PolioPlus Funds for $20 (or more if you wish). You will be credited towards your next Paul Harris Fellow Award. Please pay your dues promptly when you get your invoice, by mailing or dropping off your cheque (or cash), payable to the Rotary Club of Oshawa-Parkwood, to 96 King Street East, Oshawa L1H 1B6. Thank you everyone. We have already received our invoice from Rotary International.
REMINDER: Meals On Wheels – 2 Volunteers Are Still Required - President is on vacation for a few weeks coming up . We need 2 volunteers. Please see President Sue so that our Rotary Club can fulfill our commitment to this very important community service. Jan has volunteered to help Bill Creamer for Monday August 31st 2020. The following Monday is a holiday so no meals on wheels will be done
REMINDER: BULLETIN EDITORS REQUIRED: Past President Hilda Finnigan is asking everyone in the club to volunteer for a month and write the Club Bulletin. August is looked after. Thank you, Jan and Kris. We need editors for September 2020 through June 2021 . Please let Hilda know as soon as you can.
REMINDER: Kids Safety Village Committee and Board Meeting – Aug 24 at 3 PM at the Kids Safety Village
REMINDER: Aug 25 Zoom Meeting at 7 PM – Report by the Board of Directors on their plans and objectives for the 2020-21 Rotary Year – a good opportunity for members to ask questions and also volunteer to help.
REMINDER: September 2, 2020 – Board of Directors Meeting (time and location to be announced)
REMINERS: Upcoming Membership related Zoom sessions - includes a New Members Gatherings, and a Grow Rotary Workshops for all Rotarians and Rotaractors (register for the following workshops online at rotary7070.org.)
New Members Gathering – 1 hour on a weekday evening – currently all slated on Zoom – what an excellent opportunity for any member to learn more about Rotary
Wednesday, November 18, 7-8 pm
Thursday February 18, 7-8 pm
Grow Rotary Sessions – 90 minutes on a Saturday morning - currently all slated on Zoom – interact with Rotarians from all over the District. Get ideas and offer ideas how we can grow our membership.
Saturday, October 3, 9:30-11:30 am - Register here!
Saturday, January 23, 9:30-11:30 am
Saturday, March 27, 9:30-11:30 am
REMINDER: District 7070 Rotary Foundation Committee Members Wanted!!! - we are looking for new members for the District Foundation Committee to make a difference - have a look at the attachment for further details and pass on to your club members.
REMINDER: Interested in becoming an Assistant Governor? ...or know someone who may be interested in this role? We are in the process of seeking several enthusiastic, qualified Rotarians to take on the important role of AG next year. Check out the attached document outlining the AG mandate and qualifications required - application deadline is October 1/20 and can be emailed to me. Rotary offers "endless opportunities" and this may be one of them for you!
REMINDER: Community Bottle and Food Drive, September 26/20. Are you ready for some fun and community engagement? Join clubs across the District as we hold a Community Bottle and Food Drive on Saturday September 26. This will be an opportunity to promote the great work and “endless opportunities” of Rotary from Etobicoke to Picton and Belleville and north to Alliston and Newmarket. Each club will be responsible for the details and logistics of their event; the District will help promote on social media. Don’t forget to tag @rotary7070 and #rotary7070 on your own Club social media posts. Attached is a template to use to market the event – there are spaces on the template to add your club name, event date and location drop-offs. Let’s make this happen!!!!
REMINDER:
OUR REGULAR WEEKLY MEETINGS RETURN TO THE OSHAWA GOLF CLUB SOON: WE ARE LOOKING AT A START BACK DATE OF OCTOBER 6, 2020:
Some changes are coming due to COVID-19 restrictions
Members will need to inform David Andrews if they are not coming to a meeting just as before (by the Sunday evening prior to the Tuesday meeting). Note: We will need 100% of the members on board with this.
A combination of in person plus zoom does not look promising unless we can get a minimum of 20 members attending each meeting, in person at the Golf Club.
REMINDER: BINGO AT THE RED BARN RETURNS:
Our first day back is August 29 at 12:30 PM. Things are different under COVID-19. With only 2 bingo sessions a day, we may inly get one bingo per month. Stay tuned. Sandy is looking for volunteers. I believe that we have Lennis, Ted and Sharron, (and Dave A for one hour), We could use one more. Sandy will be the banker. Please let Sandy know as soon as you can.
Here is a note from the Red Barn:
As part of stage 3, upon opening, we will only be permitted 50 customers per session. This restriction, although keeps everyone safer, makes it very difficult to operate our regular bingo schedule. Please be patient with us in this introductory phase as we anticipate opening with 2 events per day (12:30 pm and 6:45 pm) with new programs that must be geared towards smaller crowds due to the temporary capacity restrictions. We have applied for a special request to increase the number of patrons permitted in the hall and we shall give you an update as soon as we have one. Please know that we are working very hard towards opening and offering a product that is acceptable to you until things get back to normal.
PLEASE NOTE: Doors will be opened at 11:30 am for our 12:30 pm session and 5:45 pm for the 6:45 pm session.
The Snack Bar will be closed until further notice but we have installed Vending Machines with Cold and Hot Beverages and Snacks for your convenience.
The health and wellness of our customers, charities, and staff are paramount. Upon arrival, customers will be greeted by an attendant at the front entrance to ensure social distancing is adhered to. Please note that if you are experiencing any of the following symptoms: fever, cough, shortness of breath; or if you have travelled outside of Canada in the last 14 days; or if someone you are in close contact with tested positive for Covid 19; or if you have been told to self-isolate by a medical professional or Public Health, we apologize but you will not be permitted to enter the premises.
Other Precautions in effect:
Promoting Social Distancing by managing traffic flow throughout our hall.
Customers, Staff and Charity Volunteers are asked to maintain a distance of at least 6 feet whenever possible.
Customers will be seated 6 feet from each other.
Sneeze Guards are placed at all selling stations.
Sanitizing Stations have been implemented throughout the hall. Please use the provided hand sanitizer when entering the building and we encourage you to clean hands frequently with soap and warm water or hand sanitizer.
Regular cleaning/disinfecting of all surface areas. Table tops and chair frames will be thoroughly cleaned/disinfected in between bingo sessions.
All staff and charity volunteers are required to wear masks or face coverings.
Customers are required wear masks or face coverings at all times while in the hall. If you do not have your own mask one will be provided for you.
Restroom have enhanced automatic capabilities.
Thank you and stay tuned for further details.
Red Barn Management and Staff
Bulletin Editor for August 2020 is Janice Coupland. Thank you, Janice, for volunteering.